4 Management
Requirements
What the Transport Agency expects of you | How the Transport Agency will assess your performance | |
---|---|---|
4.1 | Management of competence | |
You have a coordinated approach to managing your competence in all aspects of your inspection and certification work. This means you:
You keep an up-to-date Training record, listing any internal and external training received as per the minimum requirements in your Deed of Appointment. | The Transport Agency will:
| |
4.2 | Management of facilities | |
Inspection premise/s and equipment as per VIRM requirements. | ||
4.3 | Management of equipment | |
You have a coordinated approach to managing your equipment. Your approach ensures that equipment is:
You keep an up-to-date Equipment record for each piece of equipment that requires regular maintenance or calibration. | The Transport Agency will:
| |
4.4 | Management of technical information | |
You have a coordinated approach to managing your technical information (such as VIRMs). Your approach ensures that technical information is:
You keep an up-to-date Technical information record. | The Transport Agency will:
| |
4.5 | Management of inspection and certification documents | |
You have a coordinated approach to managing your inspection and certification documents. Your approach ensures that:
You keep an up-to-date Controlled document record. | The Transport Agency will:
| |
4.6 | Management of electronic inspection and certification information | |
You have a coordinated approach to managing your electronic inspection and certification information. Your approach ensures that:
| The Transport Agency will:
| |
4.7 | Management of inspection and certification staff | |
You have a co-ordinated approach to managing yourself. Your approach ensures that:
You keep an up-to-date Delegation record if you delegate any responsibilities such as:
You display or make available upon request all Transport Agency appointments. | The Transport Agency will:
| |
4.8 | Management of time | |
You allocate enough time for you to carry out your inspection and certification work, allowing for the complexity of the work, your facilities, the available equipment, and your level of skill. This means you:
| The Transport Agency will:
|
Note 1
Does not apply to a one-person business if no inspection and certification work is carried out when the inspector is away.
Scores
Score | ||||
---|---|---|---|---|
0 | 1 | 2 | 3 | |
4.1 | Management of competence | |||
Your approach to managing your competence in all aspects of your inspection and certification work is inadequate. This means you:
| Your approach to managing your acompetence in all aspects of your inspection and certification work is barely adequate. This means you:
OR You do not keep a Training record. | Your approach to managing your competence in all aspects of your inspection and certification work is adequate. This means you usually:
However, you do not always:
| Your approach to managing your competence in all aspects of your inspection and certification work is well coordinated. This means you consistently:
You keep an up-to-date Training record, listing any training you have received. | |
4.2 | Management of facilities | |||
Not applicable. | Not applicable. | Not applicable. | Not applicable. | |
4.3 | Management of equipment | |||
Your approach to managing your equipment is inadequate. This means little or no equipment is:
| Your approach to managing your equipment is barely adequate. This means you make sure equipment is available in sufficient numbers for the volume of inspection and certification work carried out by your business. However, you often do not make sure equipment is:
OR You do not keep an Equipment record for some or any equipment that requires regular maintenance or calibration. | Your approach to managing your equipment is adequate. This means you usually make sure equipment is:
You keep an Equipment record for each piece of equipment that requires regular maintenance or calibration, but you do not always keep your Equipment record up to date. | Your approach to managing your equipment is well coordinated. This means you consistently make sure equipment is:
You keep an up-to-date Equipment record for each piece of equipment that requires regular maintenance or calibration. | |
4.4 | Management of technical information | |||
Your approach to managing your technical information is inadequate. This means you make little or no effort to manage your technical information. For example, some technical information may not have been updated for a considerable time. | Your approach to managing your technical information is barely adequate. This means although you make some efforts to manage your technical information, you often do not:
OR You do not keep a Technical information record. | Your approach to managing your technical information is adequate. This means you usually make sure your technical information is:
However, you do not always:
| Your approach to managing your technical information is well coordinated. This means you consistently make sure your technical information is:
You keep an up-to-date Technical information record. | |
4.5 | Management of inspection and certification documents | |||
Your approach to managing your certification documents is inadequate. This means you do not:
OR You lost controlled documents, or had controlled documents stolen, but did not report the loss or theft to the Police or the Transport Agency. | Your approach to managing your inspection and certification documents is barely adequate. This means although you make some efforts to manage your certification documents, you often do not:
OR You do not keep a Controlled document record. | Your approach to managing your certification documents is adequate. This means you usually make sure that:
However, you do not always keep your Controlled document record up to date. | Your approach to managing your certification documents is well coordinated. This means you consistently make sure that:
You keep an up-to-date Controlled document record. | |
4.6 | Management of electronic inspection and certification information | |||
Your approach to managing your electronic inspection and certification information is inadequate. This means you make little or no effort to ensure that electronic inspection and certification information is kept safe. | Your approach to managing your electronic inspection and certification information is barely adequate. This means although you make some efforts to ensure that electronic inspection and certification information is kept safe, you often do not:
| Your approach to managing your electronic inspection and certification information is adequate. This means you usually make sure that:
However, you do not always keep backup copies or hard copies of electronic information relevant to your inspection and certification work, such as digital photos. | Your approach to managing your electronic inspection and certification information is well coordinated. This means you consistently make sure that:
| |
4.7 | Management of inspection and certification staff | |||
Your approach to managing your staff is inadequate. This means you make little or no effort to make sure that:
| Your approach to managing your staff is barely adequate. This means you consistently make sure that:
This means although you make some efforts to manage your staff, you regularly fail to make sure that:
OR You do not keep a Delegation record. | Your approach to managing your staff is adequate. This means you consistently make sure that:
This means you usually make sure that:
However, you do not:
| Your approach to managing your staff is well coordinated. This means you consistently make sure that: certification decisions are made only by you and you hold a current and applicable Transport Agency appointment there is effective communication and teamwork in your business at and across all levels and in all directions, and responsibilities are clearly defined and all staff know who is responsible for what. You keep an up-to-date Delegation record. You display or make available on request all Transport Agency appointments | |
4.8 | Management of time | |||
You do not allocate enough time for you to carry out your inspection and certification work. | You do not always allocate enough time for you to carry out your inspection and certification work. | You generally allocate enough time for you to carry out your inspection and certification work, allowing for the complexity of the work, your facilities, the available equipment, and your level of skill. | You allocate enough time for you to carry out your inspection and certification work, allowing for the complexity of the work, your facilities, the available equipment, and your level of skill. |
Page updated 28 January 2017