Inspection and certification process

3-5 Checksheets

1. A checksheet that provides an adequate record of inspection must be used. Checksheet requirements are shown in Table 3-5-1 below.

2. The checksheet must be completed in full and the writing must be clearly legible on the original and the duplicate page.

3. Where parts of an alternative fuel system are inspected by different people, all those inspecting the vehicle must be alternative fuel inspectors. The checksheet must record which inspector inspected which part of the system. One inspector must take overall responsibility for the inspection of the alternative fuel system and that inspector must sign the checksheet.

4. An alternative fuel inspector can determine one of two outcomes:

a) Passed inspection: Record the determination on the checksheet and issue an Alternative Fuel Inspection Certificate.

b) Failed inspection: Record the determination on the checksheet. The reasons for the failed inspection must be clearly stated on the checksheet.

5. The customer copy of the completed checksheet must be supplied to the vehicle owner or operator.

The inspecting organisation copy is retained by the inspecting organisation.

Table 3-5-1. Alternative Fuel Inspection Certificate checksheet requirements
Requirements

1. A checksheet must be authorised by Waka Kotahi before use.

2. An authorised Waka Kotahi logo in bottom right corner with the words ‘Authorised by’ above it. Authorised use of the logo may be arranged with Waka Kotahi by emailing channels@nzta.govt.nz

3. An area of at least 100cm2 for comments by the Vehicle Inspector.

4. Unique numbering of each checksheet.

5. Wording as specified below.

6. Information items as specified below.

7. Pass/fail items as specified below.

8. A copy of the printed checksheet must be supplied to Waka Kotahi for their records.

Note: some previously approved checksheets may use previous logos and former names of Waka Kotahi.

Wording to be included

1. The words: ‘This checksheet does not constitute an Alternative Fuel Inspection Certificate’.

2. Words to the effect that rechecks must take place within 28 days of the original inspection, and that after this time a new inspection must be carried out and a new fee paid.

3. The words: ‘Complaints regarding alternative fuel inspection issues should be first directed to the Alternative Fuel Inspection Certificate issuer’. Additional words may be added to the checksheet to meet the requirements for complaint statements contained in the Introduction in the VIRM: Alternative Fuel System Certification.

4. The words: ‘Waka Kotahi reserves the right to recheck any vehicle following an inspection.’

Items to be on the checksheet

The checksheet shall contain the items of information to be recorded and the list of inspection items to be checked by the Vehicle Inspector.

The items on the checksheet may be listed in any order, but inspection items must be numbered so that comments are easily referenced.

Each inspection item on this list shall have a PASS/FAIL or YES/NO indicator, which must be marked by the Vehicle Inspector after each item is checked.

The method of indicating PASS, FAIL and NOT APPLICABLE, shall be explained on the checksheet.

The inspection items that must be recorded on a checksheet when carrying out an alternative fuel system inspection are listed below in the order in which they appear in the VIRM: Alternative fuel system certification. Any additional items included must be relevant to the inspection requirements in the VIRM: Alternative fuel system certification. The checksheet must state if an item is not an inspection requirement.

Information items

  • Customer name and address
  • Inspecting Organisation trading name and address
  • Inspecting Organisation authority number
  • Make
  • Model
  • Odometer reading
  • Year
  • Year first registered in NZ
  • Registration No
  • Chassis No/VIN
  • Fuel type
  • Inspection date
  • Vehicle Inspector Authority No
  • Vehicle Inspector’s signature
  • Indication of vehicle inspection pass or fail
  • Re-inspection date
  • Vehicle Inspector Authority No
  • Vehicle Inspector’s signature
  • Indication of vehicle inspection pass or fail
  • Alternative Fuel inspection Certificate expiry date
  • Alternative Fuel inspection Certificate No.

Pass/fail items

LPG

  • Alternative fuel installation certification
  • LPG vehicle identification labels
  • Container
  • Container attachment
  • Container fittings
  • Gas proof compartment
  • Dual-fuel selector
  • Filler connection
  • Hydrostatic relief valve
  • Safety valve system
  • Location and ground clearances
  • Liquid filters
  • Fuel service line
  • System gastightness

CNG

  • Alternative fuel installation certification
  • CNG vehicle identification labels
  • Cylinder
  • Cylinder attachment
  • Fuel system components
  • Cylinder compartment
  • Location and ground clearances
  • Fuel service line
  • System gastightness
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