Inspection and certification process

Figure 3-8-1. Warrant of fitness (WoF) label (for expiry dates from 2014 onwards)

If the vehicle passes the WoF inspection, the new WoF label must be completed in the following manner:

a) Front side:

i. select the WoF label with the correct year of expiry of the WoF, and

ii. using a hole punch of at least 6mm diameter, punch out the appropriate numbers representing the month and year of the WoF expiry date.

b) Reverse side: record the:

i. name of the inspecting organisation (a business stamp is acceptable), and

ii. vehicle registration number, and

iii. system authorisation number, and

iv. full expiry date of the WoF.

Each WoF label has a unique serial number printed on three places of the reverse side. The two small serial number stickers on the left are for cross referencing of the inspection documentation. The vehicle inspector must remove both serial number stickers and attach one to the file copy of the checksheet and the other to the customer’s copy of the checksheet.

Affixing the WoF label

The WoF label must be affixed by the vehicle inspector or a delegated employee of the inspecting organisation in one of the following positions:

a) if the vehicle is fitted with a windscreen:

i. to the inside of the windscreen facing outwards on the same side as the steering wheel, and

ii. as close as possible to the edge of the windscreen where it is clearly visible from the outside and is not obscured by an anti-glare band or sticker

b) for a trailer, on the back of the vehicle near the registration plate, or on the right-hand side of the vehicle at the rear, or if this is impracticable, in a position where it can readily be seen

c) for any other vehicle, in a position where it can readily be seen.

Not more than one WoF label may be displayed at one time. When issuing a new WoF label, the vehicle inspector or a delegated employee of the inspecting organisation must remove the existing label.

Completing the CoF label

Figure 3-8-2. Certificate of Fitness (CoF) label details

If the vehicle passes the CoF inspection, the new CoF label must be completed in the following manner:

a) Front side:

i. select the CoF label with the correct year of expiry of the CoF, and

ii. using a hole punch of at least 6mm diameter:

-punch out the appropriate numbers representing the month and year of the CoF expiry date if using the CoF label in Figure 3-8-2.

b) Reverse side: record the:

i. vehicle registration number, and

ii. vehicle make, and

iii. full expiry date of the CoF, and

iv. name of the inspecting organisation.

c) Label record (butt): record the:

i. vehicle registration number, and

ii. date the CoF is issued, and

iii. full expiry date of the CoF, and

iv. signature of the vehicle inspector.

Each CoF label has a unique serial number which must be recorded on both copies of the checksheet.

Affixing the CoF label

The CoF label must be affixed by the vehicle inspector or a delegated employee of the inspecting organisation in one of the following positions:

a) if the vehicle is fitted with a windscreen:

i. to the inside of the windscreen facing outwards, on the same side as the steering wheel, and

ii. as close as possible to the edge of the windscreen where it is clearly visible from the outside and is not obscured by an anti-glare band

b) for a trailer, on the back of the vehicle near the registration plate, or on the right-hand side of the vehicle at the rear, or if this is impracticable, in a position where it can readily be seen

c) for any other vehicle, in a position where it can readily be seen.

Not more than one CoF label may be displayed at one time. When issuing a new CoF label, the vehicle inspector must remove the existing label.

3.8.3 Completing the temporary permit (’28 day permit’ for CoF vehicles only)

Figure 3-8-3. Temporary permit (28 day permit for CoF vehicles)

This permit may be issued by an inspecting organisation in the case of a vehicle that does not comply with all applicable requirements, but is safe to be operated subject to specified conditions. The completed permit must be carried in the vehicle.

To assist with minimising delays, temporary permits may be issued to vehicles that have had a minor fault repaired by a manufacturing certifier but that have not yet had an LT400 issued. The manufacturing certifier must issue the CoF inspector a written professional opinion stating the repair is carried out to industry best practice. The professional opinion should be on the HV manufacturing certifier company letterhead and must contain:

• vehicle details
• HV manufacturing certifier details
• details of the fault
• a statement stating that it has been repaired to industry best practice and is safe to operate on the road for up to 28 days
• the date the professional opinion was issued
• HV manufacturing certifier signature.

The permit must be completed in the following manner:

Record the:

1. vehicle registration number, and

2. expiry date of the permit, and

3. validity period of 28 days, and

4. class of the vehicle, and

5. make and model, and

6. VIN or chassis number, and

7. name of the registered owner, and

8. registered owner’s business address, and

9. specified conditions relating to the vehicle’s operation, and

10. date of issue of the permit, and

11. signature of the vehicle inspector.

• These details must be clearly legible on both copies of the permit.
• Each permit has a unique serial number which must be recorded on both copies of the checksheet.
• Any vehicle issued with a 28 day conditional permit must have the fail determination entered into LATIS first, then the 28 day permit  must be entered with the fault codes and any conditions imposed. Refer to sections 7.9 and 7.10a of Land Transport Rule: Vehicle Standards Compliance 2002.