Correct as at 29th April 2024. It may be superseded at any time.
Extract taken from: Vehicle Inspection Portal > PRS & QMS > PRS: Entry certification (new light vehicles) > General part > Management
4 Management
Requirements
What the Transport Agency expects of you | How the Transport Agency will assess your performance | |
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4.1 | Management of competence | |
You have a coordinated approach to managing your competence in all aspects of your inspection and certification work. This means you:
You complete and keep an Induction record for each new staff member, including temporary staff. You keep an up-to-date Training record, listing any internal and external training received by you and your staff. | The Transport Agency will:
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4.2 | Management of facilities | |
You have a coordinated approach to managing your facilities. Your approach ensures that your facilities are kept tidy, clean, organised and in good condition. You display your Transport Agency site authorisation certificate where your customers can easily see it. | The Transport Agency will:
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4.3 | Management of technical information | |
You have a coordinated approach to managing your technical information (such as VIRMs). Your approach ensures that technical information is:
You keep an up-to-date Technical information record. | The Transport Agency will:
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4.4 | Management of electronic inspection and certification information | |
You have a coordinated approach to managing your electronic inspection and certification information. Your approach ensures that:
| The Transport Agency will:
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4.5 | Management of inspection and certification staff | |
You have a coordinated approach to managing your staff. Your approach ensures that:
You keep a Staff record listing all staff carrying out certification work. Your Staff record is up to date and coincides with the Transport Agency’s record of inspectors working in your business. You keep an up-to-date Delegation record. You display all Transport Agency inspector appointment certificates where your customers can easily see them. | The Transport Agency will:
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4.6 | Management of time | |
You allocate enough time for you and your staff to carry out your inspection and certification work, allowing for the complexity of the work, your facilities, the available equipment and your and your staff’s levels of skill. This means you and your staff:
| The Transport Agency will:
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Note 1
Does not apply to a one-person business if no inspection and certification work is carried out when the inspector is away.
Scores
Score | ||||
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0 | 1 | 2 | 3 | |
4.1 | Management of competence | |||
Your approach to managing your and your staff’s competence in all aspects of your inspection and certification work is inadequate. This means you:
| Your approach to managing your and your staff’s competence in all aspects of your inspection and certification work is barely adequate. This means you:
OR You do not keep a Training record. | Your approach to managing your and your staff’s competence in all aspects of your inspection and certification work is adequate. This means you usually:
However, you do not always:
| Your approach to managing your and your staff’s competence in all aspects of your inspection and certification work is well coordinated. This means you consistently:
| |
4.2 | Management of facilities | |||
Your approach to managing your facilities is inadequate. This means you make little or no effort to keep the facilities tidy, clean, organised or maintained in good condition. | Your approach to managing your facilities is barely adequate. This means you:
| Your approach to managing your facilities is adequate. This means you usually:
| Your approach to managing your facilities is well coordinated. This means you consistently:
| |
4.3 | Management of technical information | |||
Your approach to managing your technical information is inadequate. This means you make little or no effort to manage your technical information. For example, some technical information may not have been updated for a considerable time. | Your approach to managing your technical information is barely adequate. This means that, although you make some efforts to manage your technical information, you often do not:
OR You do not keep a Technical information record or Record of amendments. | Your approach to managing your technical information is adequate. This means you usually make sure your technical information is:
However, you do not always:
| Your approach to managing your technical information is well coordinated. This means you consistently make sure your technical information is:
Your VIRM and PRS Technical information record or Record of amendments is up to date. | |
4.4 | Management of electronic inspection and certification information | |||
Your approach to managing your electronic inspection and certification information is inadequate. This means you make little or no effort to ensure that electronic inspection and certification information is kept safe. | Your approach to managing your electronic inspection and certification information is barely adequate. This means that, although you make some efforts to ensure that electronic inspection and certification information is kept safe, you often do not:
| Your approach to managing your electronic inspection and certification information is adequate. This means you usually make sure that:
However, you do not always keep backup copies or hard copies of electronic information relevant to your inspection and certification work, such as CAD drawings. | Your approach to managing your electronic inspection and certification information is well coordinated. This means you consistently make sure that:
| |
4.5 | Management of inspection and certification staff | |||
Your approach to managing your staff is inadequate. This means you make little or no effort to make sure that:
| Your approach to managing your staff is barely adequate. This means although you make some efforts to manage your staff, you regularly fail to make sure that:
OR You do not keep a Staff record or a Delegation or transfer of function record. | Your approach to managing your staff is adequate. This means you usually make sure that:
However, you do not:
| Your approach to managing your staff is well coordinated. This means you consistently make sure that:
Where applicable there is an up-to-date delegation or transfer of function in place (including ‘certifier to delegate’ and ‘delegate to pre-delivery’). | |
4.6 | Management of time | |||
You do not allocate enough time for you and your staff to carry out your inspection and certification work. Many of your staff:
| You do not always allocate enough time for you and your staff to carry out your inspection and certification work. Staff regularly complain about time frames that are too tight to carry out their inspection and certification work properly. | You generally allocate enough time for you and your staff to carry out your inspection and certification work, allowing for the complexity of the work, your facilities, the available equipment, and your and your staff’s level of skill. However, less experienced staff sometimes feel under pressure to perform within the same tight time frames as experienced staff. | You allocate enough time for you and your staff to carry out your inspection and certification work, allowing for the complexity of the work, your facilities, the available equipment, and your and your staff’s levels of skill. This means you and your staff:
|