Correct as at 28th April 2024. It may be superseded at any time.
Extract taken from: Vehicle Inspection Portal > VIRMs > Border inspection of imported used vehicles > Reference materials > Border inspection system guidelines > Entering further information if the vehicle is damaged
2-6 Entering further information if the vehicle is damaged
Create new record screen with additional damage fields
Mandatory fields for damage information
If the vehicle has been damaged, the following fields are mandatory:
- Damage
- Structure Damage
- SRS Damage
- Fire Damage
- Water Damage
- Damage Notes
- Damage Photo 1.
Additional notes for the damage fields
- Damage: if you select the Yes button, you must supply at least one photo with the record showing the damage to the vehicle. Refer to Damage Photo 1 bullet point below.
- Damage notes: when entering damage notes, select from the following list to describe the type of damage and where the damage is on the vehicle.
Damage Rust |
External Underbody Internal |
Front Rear Side |
Left Right |
Note: When a modified vehicle is flagged, record in the notes "suspect modification to the vehicle".
- Water Damage: if you select the Yes button, you must supply a water damage report with the record. Refer to Water Damage Report bullet point below.
- Damage Photo 1: click on Browse… to locate the photos to be attached.
Note: Photo pixels must not exceed 640 x 480 pixels. Minimum of two photos must be attached.
- Water Damage Report: click on Browse… to locate the file to be attached
- Refer to the Attachmentssection for detailed specifications for photographs and reports.