Entering multiple border inspection records (batch files)

Correct as at 29th April 2024. It may be superseded at any time.

Extract taken from: Vehicle Inspection Portal > VIRMs > Border inspection of imported used vehicles > Reference materials > Border inspection system guidelines > Entering multiple border inspection records (batch files)

2-7 Entering multiple border inspection records (batch files)

Introduction

Multiple border inspection records can be loaded in an .xml file and submitted for upload to the border inspection system.

Uploading a batch file

Step	Action
1	On the homepage, upload a batch file by using one of the methods below: click on the I need to upload a batch file button in the middle of the screen, or select the Manage records tab at the top left of the screen and select Upload Batch File from the list on the left-hand side of the screen:
2	A new window will open requesting that you select a file to upload:
3	Click on Browse… to locate the batch file stored on your system.
4	After you have selected the relevant file, click on OK.

Batch file specifications

The file must be supplied in an xml format that meets the NZ Transport Agency (NZTA) border inspection schema. For a copy of the schema, refer to the technical specifications that were supplied with your NZTA contract.
Images and jpegs are to be incorporated as part of the inspection record and included in the xml file
The following fields must be populated in upper case:

» UnknownMake (eg KAMAKUSA)

» ImporterName (eg FAST CARS INC)

The following fields must be populated in title case:

» UnknownPort (eg Whanganui, not whanganui or WHANGANUI)

» UnknownSite (eg Pokeno, not pokeno or POKENO).