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1 Required documentation and registration

1-9 The MR2A


Printing an MR2A registration form for issue is acknowledgement by the issuer that the vehicle defined on the MR2A complies with applicable requirements. An MR2A is only valid for two years from the date of certification. If the vehicle is not registered within two years, it must be recertified. For vehicles imported from countries other than Japan, and for which the MR2A has expired, the following applies. The site that is recertifying the vehicle will be required to sight and retain the original compliance documents (export certificate, statement of compliance, etc). If the site recertifying the vehicle did not carry out the original certification the vehicle owner will be required to obtain the original documents and provide these to the new certifier. The original certifier can retain a copy of the compliance documents on their file for the vehicle.

The documents should only be released to the original customer or, if it’s not the original customer, apply the same rules as for reprinting an MR2A – a release in writing from the original customer.

Step

Action

1

Select a vehicle using the procedures outlined in Pre-registration and VIN 1 - Vehicle records.

The ‘VIN authority allocation/confirmation’ screen displays.

2

Are the vehicle details correct?

YES

Continue from step 3.

NO

  • If the VIN is correct, continue from step 3.
  • If the VIN is incorrect, type >VIN (space) (correct VIN number)< in the escape field and transmit.

Continue from step 1.

3

Are there any notes attached to the vehicle?

YES

Type >NOTES< in the escape field and transmit.

The notes screen displays. See Pre-registration and VIN 5-1 for notes screen procedures.

Once completed, continue from step 4.

NO

Continue from step 4.

4

Did the vehicle pass the inspection?

YES

Continue from step 5.

NO

Type >NOTES< in the escape field and transmit to record details of the vehicle faults.

The notes screen displays. See Pre-registration and VIN 5-1 for notes screen procedures.

Once completed, continue from step 5.

5

Complete the following fields.

In the field …

If the result is a …

Type …

Certifier ID

pass

the unique identifier (not the name) of the inspector who certified compliance of the vehicle.

Print MR2A

pass

>Y<

fail

>N<

Approved for registration?

pass

>Y<

fail

>N<

6

Transmit.

The vehicle record is updated.

If the vehicle passed entry-level certification and is approved for registration, an MR2A registration form prints. Provide the customer with both copies of the form.

1 Issuing an MR2A for approved new vehicles

There are a number of vehicle manufacturers and importers whose vehicles can be issued with an MR2A registration form without having to be certified by an entry-level vehicle inspector. It must be a complete, standard production vehicle (except bare chassis or cab/chassis units that require additional construction and have the appropriate temporary certification).

In cases where authorised manufacturers or importers are unable to access LANDATA (eg they do not have an electronic connection to LANDATA, or there is a problem with their connection), the process described below must be used to issue an MR2A to the vehicle. The manufacturer or importer must provide an LT4085N. No other documentation is required.

The vehicle must be presented by a known representative of the manufacturer/importer. The certifier may check the manufacturer ID using the ISRCH or IVSRC screen (see Pre-registration and VIN 5-2). If in doubt, contact the Palmerston North Office 0800 804 580 for approval.

If the vehicle manufacturer has not assigned a valid VIN, one will need to be assigned to the vehicle before an MR2A can be issued. (For further information, refer to Pre-registration and VIN 3-1). The procedure for issuing an MR2A registration form for an approved new vehicle is outlined below.

Step

Action

1

Is the manufacturer’s or importer’s vehicle compliance certifier ID known?

YES

Continue from step 2.

NO

Type >ISRCH< in the escape field and transmit.

The ‘VSR certifier search’ screen displays.

See Pre-registration and VIN 5-2 for procedures on searching for a certifier ID.

2

Is the LT4085 from the manufacturer complete and correct?

YES

Continue from step 3.

NO

Do not continue – you cannot issue an MR2A registration form until the customer presents a complete and correct LT4085.

3

Type >VIN (space) (the vehicle’s VIN)< in the escape field and transmit.

A blank ‘VIN allocation’ screen displays.

4

Enter the vehicle details in the appropriate fields.

5

Complete the following fields.

In the field …

Type …

Certifier ID

the name and certifier ID of the certifier who carried out the inspection and certification.

Print MR2A

>Y<

Approved for Registration?

>Y<

6

Transmit.

The vehicle record is updated. The MR2A registration form prints. Provide the customer with both copies of the form.

2 Reprinting the MR2A registration form

If an issued MR2A registration form is lost, damaged or urgently required but in the mail, the vehicle owner or dealer will require a duplicate copy.

Important: The motor vehicle register (MVR) is never used to record legal title to a vehicle; possession of an MR2A form does not provide legal title.

If a replacement MR2A is required to replace a spoilt original (eg from a CREG), reprint the MR2A and exchange it for the original.

When subsequent requests for an MR2A reprint are made, a link must be established between the individual requesting the MR2A and the recipient of the original MR2A. This is done by retrieval of the original documentation to verify that the customer requesting the reprint is the same as the customer who received the original MR2A. If this is not the case, the customer requesting the reprint must provide sufficient documentation proving their legal entitlement to the vehicle. This could be a letter or fax from the recipient of the original MR2A explaining the link to the customer requesting the reprint (eg a letter on company letterhead from the New Zealand franchise holder requesting a copy to go to a local agent).

In cases where an unregistered vehicle has been on-sold in its unregistered state, documentation must be provided establishing each change of ownership so that there can be no doubt of the link between the customer requesting the reprint and the original recipient of the MR2A.

All paperwork must be filed with the original documents.

At any time, if a certifier is not satisfied that sufficient documentation has been provided, or that the connection between the original recipient and the customer requesting the reprint has not been proven, the entry certifier must refuse the request.

2.1 Reprinting an MR2A over two years old for an unregistered new vehicle

If a request is made to reprint an MR2A because the unregistered new vehicle is more than two years old, a new vehicle compliance certificate (LT4085N) must be completed, or a current statement of compliance must be obtained for the vehicle, to ensure that the vehicle has not deteriorated, or been modified or tampered with.

2.2 Reprinting an MR2A for a left-hand drive vehicle

A replacement MR2A for a left-hand drive vehicle may only be reprinted by the Transport Agency agent holding the original left-hand drive compliance documents. The following procedure outlines the reprinting of an MR2A registration form.

Procedure for reprinting an MR2A registration form

Step

Action

1

Use the VIN screen to verify the agent/outlet that issued the original MR2A form.

2

Is the outlet that issued the original MR2A …

the same outlet with the request for a duplicate

a different outlet that belongs to the same agent

Contact the outlet that issued the original MR2A to request the documentation be retrieved.

Obtain details of the original recipient of the MR2A.

Continue from step 3.

a different agent

Refer the customer to either:

  • the outlet that issued the original MR2A, or
  • the closest outlet belonging to the agent that issued the original MR2A.

3

Is the customer requesting the reprint the same recipient of the original MR2A?

YES

The customer may provide whatever documentation is necessary to prove their identity.

Continue from step 5.

NO

Ask the customer to provide proof linking thems to the recipient of the original MR2A form.

Continue from step 4.

4

Has the customer provided sufficient evidence establishing a link between themselves and the original recipient?

YES

NO

Refuse the request.

5

Type >VIN (space) (the vehicle’s VIN)< in the escape field and transmit.

The ‘VIN allocation’ screen displays vehicle details for the VIN entered.

6

Are the vehicle details correct?

YES

Continue from step 7.

NO

  • If the VIN is correct, refer the vehicle owner to the original certifier.

Type >C< in the escape field and transmit to cancel the transaction.

  • If the VIN is incorrect, return to step 5 and enter the correct VIN.

7

Type >Y< in the ‘print MR2A’ field and transmit.

A replacement MR2A form prints.