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3 Inspection and certification process

3-8 Issuing the WoF or CoF label - ‘evidence of vehicle inspection’ - or temporary permit


Applicable legislation: Land Transport Rule: Vehicle Standards Compliance 2002, sections 7.9 and 9

3.8.1 Expiry dates
Expiry date of the WoF

The WoF expiry date is calculated from the reference date. The reference dates are:

  • For a vehicle with an expired WoF or without a previous WoF: the date the vehicle passes the inspection
  • For a vehicle with a current WoF expiring in 14 days or less after the vehicle passes the inspection: the expiry date of the current WoF
  • For a vehicle with a current WoF expiring in more than 14 days after the vehicle passes the inspection: the date that is 14 days after the vehicle passes the inspection
  • For a vehicle that has been issued with a pink or green sticker (other than a ‘G2’ green sticker) or that has its WoF revoked: the date the vehicle passes the inspection.

The WoF expiry date must be determined as follows:

Vehicle

Date of first registration anywhere or vehicle age

WoF expiry

Light motor vehicle
(other than an agricultural motor vehicle)

Never registered anywhere previously and not yet registered in New Zealand

3 years from reference date

Any WoF issued within 2 years from date of first registration anywhere

Third anniversary of date of first registration anywhere

First registered anywhere on or after 1/1/2000 (other than a vehicle listed above)12 months from reference date

First registered anywhere before 1/1/2000

6 months from reference date

Heavy motor vehicle (CoF exempt)
(other than an agricultural motor vehicle)

Never registered anywhere previously

12 months from reference date

Less than six years old from date of first registration anywhere

12 months from reference date

Six years or older from date of first registration anywhere

6 months from reference date

Agricultural motor vehicle

Any age

12 months from reference date

Important note: A vehicle’s date of first registration anywhere is generally not available to the WoF inspector. Where it is important to know the exact date to determine the correct expiry date, the vehicle inspector must identify the correct expiry date on Landata or WoF-online BEFORE issuing a WoF label.
Expiry date of the CoF

The CoF expiry date is calculated from the reference date. The reference dates are:

  • For a vehicle with an expired CoF or without a previous CoF: the date the vehicle passes the inspection
  • For a vehicle with a current CoF expiring in 28 days or less after the vehicle passes the inspection: the expiry date of the current CoF
  • For a vehicle with a current CoF expiring in more than 28 days after the vehicle passes the inspection: the date that is 28 days after the vehicle passes the inspection
  • For a vehicle that has been issued with a pink or green sticker (other than a ‘G2’ green sticker) or that has its CoF or temporary permit revoked: the date the vehicle passes the inspection.

The CoF expiry date must be either:

a) six months from the reference date, or

b) between three and 12 months from the reference date (for vehicles for which NZTA have specified an alternative CoF expiry date), or

c) for a class MA rental vehicle that was new when it was first registered in New Zealand as a rental service vehicle:

i. 12 months from the date the vehicle passes its first CoF inspection, then

ii. six months from the reference date for any subsequent CoF inspections.

Important note: As a vehicle may be on a CoF frequency other than six months, the vehicle inspector must identify the correct expiry date BEFORE issuing a CoF label.
Expiry date of a temporary permit (CoF vehicles only)

The expiry date is 28 days after the date of issue of the permit.

When a WoF, CoF or temporary permit ceases to be current

A WoF, CoF or temporary permit ceases to be current:

a) after its expiry date , or

b) if the vehicle has been green or pink stickered and a new WoF or CoF is required (note that a new WoF or CoF is not required for a ‘G2’ green sticker so the existing expiry date remains unaffected), or

c) if the WoF, CoF or temporary permit has been revoked by a person authorised by the NZTA.

3.8.2 Completing and affixing the WoF or CoF label
Completing the WoF label
Figure 3-8-1. Warrant of fitness (WoF) label (for expiry dates from 2014 onwards)

If the vehicle passes the WoF inspection, the new WoF label must be completed in the following manner:

a) Front side:

i. select the WoF label with the correct year of expiry of the WoF, and

ii. using a hole punch of at least 6mm diameter, punch out the appropriate numbers representing the month and year of the WoF expiry date.

b) Reverse side: record the:

i. name of the inspecting organisation (a business stamp is acceptable), and

ii. vehicle registration number, and

iii. system authorisation number, and

iv. full expiry date of the WoF.

Each WoF label has a unique serial number printed on three places of the reverse side. The two small serial number stickers on the left are for cross referencing of the inspection documentation. The vehicle inspector must remove both serial number stickers and attach one to the file copy of the checksheet and the other to the customer’s copy of the checksheet.

Affixing the WoF label

The WoF label must be affixed by the vehicle inspector or a delegated employee of the inspecting organisation in one of the following positions:

a) if the vehicle is fitted with a windscreen:

i. to the inside of the windscreen facing outwards on the same side as the steering wheel, and

ii. as close as possible to the edge of the windscreen where it is clearly visible from the outside and is not obscured by an anti-glare band or sticker

b) for a trailer, on the back of the vehicle near the registration plate, or on the right-hand side of the vehicle at the rear, or if this is impracticable, in a position where it can readily be seen

c) for any other vehicle, in a position where it can readily be seen.

Not more than one WoF label may be displayed at one time. When issuing a new WoF label, the vehicle inspector or a delegated employee of the inspecting organisation must remove the existing label.

Completing the CoF label
Figure 3-8-2. Certificate of Fitness (CoF) label details

If the vehicle passes the CoF inspection, the new CoF label must be completed in the following manner:

a) Front side:

i. select the CoF label with the correct year of expiry of the CoF, and

ii. using a hole punch of at least 6mm diameter:

-punch out the appropriate numbers representing the month and year of the CoF expiry date if using the CoF label in Figure 3-8-2.

b) Reverse side: record the:

i. vehicle registration number, and

ii. vehicle make, and

iii. full expiry date of the CoF, and

iv. name of the inspecting organisation.

c) Label record (butt): record the:

i. vehicle registration number, and

ii. date the CoF is issued, and

iii. full expiry date of the CoF, and

iv. signature of the vehicle inspector.

Each CoF label has a unique serial number which must be recorded on both copies of the checksheet.

Affixing the CoF label

The CoF label must be affixed by the vehicle inspector or a delegated employee of the inspecting organisation in one of the following positions:

a) if the vehicle is fitted with a windscreen:

i. to the inside of the windscreen facing outwards, on the same side as the steering wheel, and

ii. as close as possible to the edge of the windscreen where it is clearly visible from the outside and is not obscured by an anti-glare band

b) for a trailer, on the back of the vehicle near the registration plate, or on the right-hand side of the vehicle at the rear, or if this is impracticable, in a position where it can readily be seen

c) for any other vehicle, in a position where it can readily be seen.

Not more than one CoF label may be displayed at one time. When issuing a new CoF label, the vehicle inspector must remove the existing label.

3.8.3 Completing the temporary permit (’28 day permit’ for CoF vehicles only)
Figure 3-8-3. Temporary permit (28 day permit for CoF vehicles)

This permit may be issued by an inspecting organisation in the case of a vehicle that does not comply with all applicable requirements, but is safe to be operated subject to specified conditions. The completed permit must be carried in the vehicle.

The permit must be completed in the following manner:

Record the:

1. vehicle registration number, and

2. expiry date of the permit, and

3. validity period of 28 days, and

4. class of the vehicle, and

5. make and model, and

6. VIN or chassis number, and

7. name of the registered owner, and

8. registered owner’s business address, and

9. specified conditions relating to the vehicle’s operation, and

10. date of issue of the permit, and

11. signature of the vehicle inspector.

  • These details must be clearly legible on both copies of the permit.
  • Each permit has a unique serial number which must be recorded on both copies of the checksheet.

Page amended 1 November 2014 (see amendment details).