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Technical bulletins (general)

COVID-19 recovery

See also the Regulatory response COVID-19 H&S guidelines


The purpose of this technical bulletin is to:

  • outline for inspecting organisations and vehicle inspectors (VIs) the temporary extended activities being offered to allow otherwise qualified vehicle inspectors to inspect outside their usual appointment.
  • explain the temporary extension of recheck period for WoF and CoF (currently 28 days for in-service) and entry certification (currently 21 days from initial inspection).

Temporary extended activities by delegation to vehicle inspectors

Note: any business wanting to use this process will need to advise Waka Kotahi by emailing regulatorycovid19@nzta.govt.nz to request an exemption from Section 2.4 (1) of the Land Transport Rule: Vehicle Standards Compliance 2002. Waka Kotahi will then provide a letter detailing the conditions to delegate certain inspection and certification activities during recovery from COVID-19 restrictions.

See the sample delegation letter (PDF).

Principles and requirements
  • The vehicle inspector with the appropriate appointment who signs the checksheets, and who delegates any of the activities to other vehicle inspectors as per the exemption, remains responsible for the entire inspection and certification outcome.
  • Training will need to be provided and a record retained for additional responsibilities during this period (particularly lighting rules which differ between light and heavy vehicles).
  • Each site utilising otherwise qualified VIs to assist will need to ensure the checksheet is completed to identify which VI has checked the items.
  • Extended activities agreed regarding VI appointments will cease once the transition to compliance is achieved and will not extend beyond amended legislation dates (option to review)
  • No responsibility can be afforded to an individual who does not hold at least one appointment (WoF or CoF).
  • Waka Kotahi deems all components of a vehicle to have a safety element.
What this means in practice

See also the inspection assistance flowchart (PDF).

A WoF VI:

  • can assist with some aspects of CoF A (Note: can complete group 26 car rentals),
  • can assist with some aspects of CoF B
  • can assist with some aspects of entry inspections
  • must sign off on a WoF.

A CoF A VI:

  • should already have a WoF appointment, and
    • can assist with some aspects of CoF B
    • is responsible for and must sign off a CoF A or WoF.

A CoF B VI:

  • can assist with WoF and CoF A
  • is responsible for and must sign off a CoF B.

An entry certifier:

  • can assist with CoF A
  • can assist with CoF B
  • responsible for and must sign off entry inspections.
What type of assistance can be given by a non-appointed VI

A WoF VI may conduct parts of a CoF A PSV that are not specific PSV components (eg any parts that are common to WoF inspections). A CoF A VI must check all parts of any CoF A inspection that are PSV-specific.

A CoF B GSV VI could inspect non-PSV components of CoF B PSV as there is a large amount of VIRM inspection item crossover between the two groups. Examples are:

  • Vehicle raised - jacking and barring of wheels, steering and suspension
  • External projections and cab/body structure
  • VIN, hubo, TSL
  • Lighting
  • Glazing standard markings
  • Driveline and fuel system
  • RBM performance brake test
  • Underbody (providing anything specific to PSV to referred to the appropriate VI, such as exhaust shields and exit).

A PSV VI would still need to complete and be responsible for (sign off) the parts of the inspection that are directly related to PSV:

  • COL and all interior components, including air test
  • Certification of any certifiable components
  • Underbody (PSV specific) and engine bay/under bonnet
  • Exterior as this includes emergency exits and signage
  • Emergency exits, interior and exterior.
Note 1

All vehicle inspectors are required to hold a driver licence for the class of vehicle they are inspecting, as this will enable them to drive the vehicle they are inspecting in order to check out any potential defects and enable them to make a pass/fail determination. However, where a class 5 vehicle does not have to be driven by the vehicle inspector who is conducting the vehicle inspection, the minimum class of license to be held is a class 4 licence.

Note 2

Providing the vehicle is accompanied with the a 4085B form, Waka Kotahi is comfortable with waiving the requirement of checking the fifth wheel operation test with a test bar, a note should be entered into LANDATA recording this. If the VI has reason to doubt the validity of the document then they should perform the test with the checking tool.

Summary of inspection and certification activities that may be delegated

The recording of:

  • vehicle registration plate number
  • vehicle Identification number
  • hubodometer reading and serial number
  • transport service licence number.

Inspecting the functionality of:

  • dip beam
  • main beam
  • indicators
  • hazard lights
  • brake lights
  • window washers and wipers
  • horn.

Inspecting the condition of:

  • seatbelts
  • tyre tread depth
  • windscreen.

Rechecks

Waka Kotahi allows the re-inspection period to be extended for WoF and CoF (currently 28 days for in-service) and entry certification (currently 21 days from initial inspection) with a ‘stop clock’ system where there is an active Alert Level 3 or 4 in place.

This means the clock stops with the introduction of Alert Level 3 or 4, and the clock restarts again when Alert Level 2 or 1 is reached again. If a vehicle had 7 days left for a recheck when the clock stopped, then the customer has 7 days to present the vehicle for a re-check starting the first day of Level 2 or 1.

The vehicle inspector needs to use their experience and skills to consider the kilometres travelled since the initial inspection and decide their comfort level with the condition of the vehicle.

If a vehicle inspector is uncomfortable with the re-presented vehicle, they may add extra items to the recheck. For example, a vehicle inspector may decide to recheck the brakes, even though the vehicle passed the brakes test initially, because the vehicle has travelled a significant number of kilometres since the initial inspection and may now not be up to WoF or CoF standard.

A vehicle waiting for repair certification before entry certification can be completed is unlikely to have travelled a significant distance, so it is anticipated that further wear and tear aspect won’t be of significance to an entry certifier. Note that the entry certifier must still be satisfied that the original compliance documentation is still valid (ie not more than two years old).

Page added 24 April 2020

Page updated 12 August 2020 (see details)