organisation performance assessment checksheet (Excel spreadsheet) Inspecting organisation performance assessment checksheet (PDF for manual completion) Example QMS master records (Excel spreadsheet) Complaints record (PDF) Controlled documents record (PDF) Delegation record (PDF) Equipment record (PDF) Escalation process for non-compliance (PDF) HVSC conflicts of interest register (PDF) Improvement record (PDF) Induction record (PDF) Notification of lost or stolen controlled documents (PDF) Notification of vehicle inspector transfer (PDF) Staff record (PDF) Technical information record (PDF) Training record (PDF)

manual completion) Complaints record (PDF) Conflict of interest record (PDF) Controlled documents record (PDF) Delegation record (PDF) Equipment record (PDF) Improvement record (PDF) Induction record (PDF) Notification of lost or stolen controlled documents (PDF) Notification of vehicle inspector transfer (PDF) Staff record (PDF) Technical information record (PDF) Training record (PDF) Duplicate label register (PDF)

checksheet (PDF for manual completion) Complaints record (PDF) Conflict of interest record (PDF) Controlled documents record (PDF) Delegation record (PDF) Equipment record (PDF) Improvement record (PDF) Induction record (PDF) Notification of lost or stolen controlled documents (PDF) Notification of vehicle inspector transfer (PDF) Staff record (PDF) Technical information record (PDF) Training record (PDF)

organisation performance assessment checksheet (PDF for manual completion) Complaints record (PDF) Conflict of interest record (PDF) Controlled documents record (PDF) Delegation record (PDF) Equipment record (PDF) Improvement record (PDF) Induction record (PDF) Notification of lost or stolen controlled documents (PDF) Notification of vehicle inspector transfer (PDF) Staff record (PDF) Technical information record (PDF) Training record (PDF) VIN plate register (PDF)

For NZ Transport Agency Waka Kotahi-appointed new light vehicle entry inspecting organisations/vehicle compliance inspectors Note: the Model QMS: used entry certification inspecting organisation replaced the PRS: Entry certification (new light vehicles on 2 February 2026. Model QMS: new light vehicle entry inspecting organisations/vehicle compliance inspectors Master records Delegation record Improvement record Induction record Technical information record Training record Notification of lost or stolen controlled documents Notification of vehicle inspector transfer VCI internal assessment sheet

documents record Notification of lost or stolen controlled documents Notification of vehicle inspector transfer The documents above are editable PDFs which use features available in Adobe Reader 8 or later, or equivalent ( Adobe Reader ).

documents record Notification of lost or stolen controlled documents Notification of vehicle inspector transfer The documents above are editable PDFs which use features available in Adobe Reader 8 or later, or equivalent ( Adobe Reader ).

fields. 4. Calculate the average element scores for the Technical part (one each for Correct technical decisions, Technical competence and Technical equipment) and transfer these to the General part scoring sheet. 5. If you wish, you can calculate the category scores and the total and adjusted total scores. These will give you some idea of how well you perform overall. 6. Transfer any issues identified during your self-assessment onto an Improvement record form. Make sure you address these

reviews. When carrying out a self assessment, if you identify any areas where you need improvement (ie you score yourself less than 3), write it down on an Improvement record form along with what you will do to improve. Overview of the self-assessment process Before you do your first self-assessment, you should read these guidelines so you know how to score your performance. To help you understand the self-assessment process, the brief outline below shows you what is involved. 1

a score is derived. Certifier Means a vehicle inspector and/or inspecting organisation, depending on the context, and includes a specialist certifier. Computer system Means the system where the certifier enters certification . Controlled document Means a document you must use and complete as part of your inspection and certification work, such as WoF labels, checksheets, certification plates or certificates. Description Means the performance description