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Technical bulletins

36 Removing a border damage flag

Background

If a border inspection organisation finds damage during a border inspection, the vehicle will be recorded as damaged in LANDATA.

A vehicle with a border damage flag can't be approved for registration until a repair certificate (code REP) has been entered in the Vehicle Certification (IVCERT) system. This applies to heavy vehicles as well. See 1-6: Specialist certification.

If a vehicle has a border damage flag and the vehicle inspector decides the damage meets the criteria for removing the flag, the entry certifier must process a Request to remove border damage flag form.

Criteria for removing a border damage flag

A border damage flag can be removed when one of the following applies:

  1. An entry certifier confirms the damage is below the repair certification threshold.
    See VIRM: Entry certification, 3-4 Threshold for requiring repair certification.
  2. A repair certifier confirms a light vehicle has been repaired to the required standard.
    The repairs must meet the requirements in the VIRM: Light vehicle repair certification, and a Light Vehicle Repair Certificate (LT308) must have been issued.
  3. A repair certifier confirms a light vehicle does not need repair certification.
    The damage must be below the repair certification threshold, and a Light Vehicle Repair Declaration (LT307) must have been issued. See reference material 79 for an example of an LT307.
  4. A heavy vehicle certifier confirms a heavy vehicle has been repaired to the required standard.
    The repairs must meet the requirements in the VIRM: Heavy vehicle repair certification, and a Heavy Vehicle Specialist Certificate (LT400) must have been issued.
  5. A heavy vehicle certifier confirms a heavy vehicle does not need repair certification.
    The damage must be below the repair certification threshold, and the vehicle can be returned with a Request to remove border damage flag form.
Procedure for removing a border damage flag in LANDATA

The entry certifier completes the Request to remove border damage flag form and gives it to the supervisor authorised to remove damage flags.

Request to remove border damage flag 

To remove the damage flag (in LANDATA):

Step

Action

1

Check the form has been fully completed by an authorised inspector.

2

Go to the border damage note in the NOTES screen.

Check that these relate to the damage indicated by the vehicle inspector and that the damage does not exceed the threshold for requiring repair certification..

3

View the border check inspection record in the VPORT screen. Refer to the LANDATA manual.

4

In the Maintenance field at the top of the VPORT screen, type ‘CHG’.

5

In the Damage note field, type ‘N’.

6

Transmit.

7

The border damage flag removal form must be kept by the entry certifier for at least two years.

Page amended 14 October 2026 (see amendment details)

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