- Vehicle Inspection Portal
Correct as at 28th April 2024. It may be superseded at any time.
Welcome to the Vehicle Inspection Portal
Latest news & updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Welcome to the Vehicle Inspection Portal
Welcome to the Vehicle Inspection Portal
Latest news & updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Alternative fuel system certification
News and updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Introduction
LPG inspection
CNG inspection
Border inspection of imported used vehicles
News and updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Introduction
Technical bulletins
Reference materials
Entry certification
News and updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
1 Introduction
2 Pre-registration and VIN
3 Inspection and certification
4 Technical bulletins
5 Reference materials
Entry certification (new light vehicles)
News and updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Introduction
1 Vehicle identification
2 Standards compliance
3 Pre-delivery inspection
4 Warrant of Fitness inspection
Technical bulletins
Heavy vehicle specialist certification
News and updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Introduction
1 Vehicle Identification
2 External projections
3 Dimensions
4 Structure
For welded components refer to section 12-1 Welding. |
5 Brakes
6 Occupant features
7 Vehicle dynamic performance
8 Equipment fitting
9 Towing connections
10 Load retention
11 Local manufacture and repair code of practice
12 Additional topics
Technical bulletins
In-service certification (WoF and CoF)
News and updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Introduction
General vehicles
Heavy vehicles
Light PSVs
Heavy PSVs
Motorcycles
General trailers
Heavy trailers
Forklifts
Tractors
Unclassified vehicles
Technical bulletins (general)
Technical bulletins (CoF)
Interim amendments
Interim amendments
Interim amendments were issued in 2017 and 2018 as a stop-gap between scheduled amendments. They would outline changes to an inspection process and when they'd take effect. The changes would be incorporated into the VIRM as part of the next scheduled amendment.
Interim amendments are no longer in use, changes will either be recorded as amendments or minor changes.
Interim amendment | VIRM | Issue date | Effective date | VIRM amendment incorporation |
---|---|---|---|---|
New vs used delivery miles | Entry certification | 6 July 2018 | 13 July 2018 | 1 November 2018 |
Heavy vehicle modifications | In-service certification (WoF and CoF) Note: this item is CoF only. | 12 February 2018 | 1 March 2018 | 1 June 2018 |
Technical note 2: Small passenger services changes* |
In-service certification (WoF and CoF) Note: this item is light vehicle CoF only. | 4 September 2017 | 1 October 2017 | 1 November 2017 |
In-service certification (WoF and CoF) Note: this item is CoF only. | 8 August 2017 | 22 August 2017 | 1 November 2017 |
*Interim amendments were previously known as Technical notes.
Light vehicle repair certification
News and updates
-
24 April 2024
Inspection news issue 15 out now
-
01 April 2024
1 April 2024 VIRM amendments in effect
-
27 March 2024
30 April 2024 VIRM amendments available to preview
-
27 February 2024
Registration plate amendment now delayed
-
13 February 2024
Industry alert issued: Risk of cracks in perforated chassis rails
-
07 February 2024
Safety alert issued: Heavy full trailer drawbar hinge pin failures
Introduction
1 Vehicle identification
2 Vehicle structure
3 Vision
4 Entrance and exit
5 Vehicle interior
6 Brakes
7 Steering and suspension
8 Vehicle measurement
9 General repairs
10 Motorcycles
Technical bulletins
PRS & QMS
Alternative fuel systems
Chapters
Introduction | (8 pages | 134KB) |
General part | (32 pages | 119KB) |
Technical part | (14 pages | 65KB) |
Measuring your performance | (12 pages | 73KB) |
This page contain the master record documents for the performance review system (PRS), not the quality management system (QMS). Do not use these documents if you operate under the QMS.
( 94KB) | |
PRS scoring sheet (manually complete) | (2 pages | 56KB) |
PRS training record | (1 page | 94KB) |
PRS complaints record | (1 page | 47KB) |
PRS technical information record | (1 page | 111KB) |
PRS staff record | (1 page | 114KB) |
PRS induction record | (1 page | 129KB) |
PRS improvement record | (1 page | 45KB) |
PRS equipment record | (1 page | 141KB) |
PRS delegation record | (1 page | 160KB) |
PRS controlled documents record | (1 page | 105KB) |
Notification of lost or stolen controlled documents | (1 page | 52KB) |
Notification of vehicle inspector transfer | (1 page | 50KB) |
The documents above are editable PDFs which use features available in Adobe Reader 8 or later,
or equivalent (Adobe Reader).
Certification for the conditional operation of new heavy vehicles
QMS: Entry certification
Quality management system (QMS)
For Waka Kotahi NZ Transport Agency-appointed used entry certification inspecting organisations
Note: the Model QMS: used entry certification inspecting organisation replaced the PRS: Entry certification on
1 November 2020.
QMS master records
Vehicle inspector performance assessment checksheet (Excel spreadsheet) Vehicle inspector performance assessment checksheet (PDF for manual completion)Inspection organisation performance assessment checksheet (Excel spreadsheet) Inspection organisation performance assessment checksheet (PDF for manual completion) |
Complaints record (PDF) |
Conflict of interest record (PDF) |
Controlled documents record (PDF) |
Delegation record (PDF) |
Equipment record (PDF) |
Improvement record (PDF) |
Induction record (PDF) |
Notification of lost or stolen controlled documents (PDF) |
Notification of vehicle inspector transfer (PDF) |
Staff record (PDF) |
Technical information record (PDF) |
Training record (PDF) |
VIN plate register (PDF) |
QMS: In-service certification
Quality management system (QMS)
QMS master records
Vehicle inspector performance assessment checksheet (Excel spreadsheet) Vehicle inspector performance assessment checksheet (PDF for manual completion)Inspection organisation performance assessment checksheet (Excel spreadsheet) Inspection organisation performance assessment checksheet (PDF for manual completion) |
Complaints record (PDF) |
Conflict of interest record (PDF) |
Controlled documents record (PDF) |
Delegation record (PDF) |
Equipment record (PDF) |
Improvement record (PDF) |
Induction record (PDF) |
Notification of lost or stolen controlled documents (PDF) |
Notification of vehicle inspector transfer (PDF) |
Staff record (PDF) |
Technical information record (PDF) |
Training record (PDF) |
QMS: Heavy vehicle specialist certification
Quality management system (QMS)
For Waka Kotahi NZ Transport Agency-appointed heavy vehicle specialist certification inspecting organisations
Model QMS: heavy vehicle specialist certification inspecting organisations
From 1 February 2024, the above replaces the PRS: Heavy vehicle specialist.
QMS master records
Vehicle inspector performance assessment checksheet (Excel spreadsheet) Vehicle inspector performance assessment checksheet (PDF for manual completion)Inspecting organisation performance assessment checksheet (Excel spreadsheet) Inspecting organisation performance assessment checksheet (PDF for manual completion)Example QMS master records (Excel spreadsheet) |
Complaints record (PDF) |
Conflict of interest record (PDF) |
Controlled documents record (PDF) |
Delegation record (PDF) |
Equipment record (PDF) |
Improvement record (PDF) |
Induction record (PDF) |
Notification of lost or stolen controlled documents (PDF) |
Notification of vehicle inspector transfer (PDF) |
Staff record (PDF) |
Technical information record (PDF) |
Training record (PDF) |
PRS: Border inspection of used imported vehicles
Download the manual
Master records
This page contain the master record documents for the performance review system (PRS), not the quality management system (QMS). Do not use these documents if you operate under the QMS.
( 94KB) | |
PRS scoring sheet (manually complete) | (2 pages | 56KB) |
PRS training record | (1 page | 94KB) |
PRS complaints record | (1 page | 47KB) |
PRS technical information record | (1 page | 111KB) |
PRS staff record | (1 page | 114KB) |
PRS induction record | (1 page | 129KB) |
PRS improvement record | (1 page | 45KB) |
PRS equipment record | (1 page | 141KB) |
PRS delegation record | (1 page | 160KB) |
PRS controlled documents record | (1 page | 105KB) |
Notification of lost or stolen controlled documents | (1 page | 52KB) |
Notification of vehicle inspector transfer | (1 page | 50KB) |
The documents above are editable PDFs which use features available in Adobe Reader 8 or later,
or equivalent (Adobe Reader).
PRS: Entry certification
The PRS: Entry certification was discontinued on 1 November 2020. From 1 November 2020 use the Model quality management system for entry certification |
PRS: Entry certification (new light vehicles)
Introduction
Objectives of vehicle certification
Vehicle certification is about ensuring that vehicles used on New Zealand’s roads meet the roadworthiness requirements defined in New Zealand law – when they enter the fleet and throughout their on-road lives.
Objectives of the Performance Review System (PRS)
The NZ Transport Agency’s goal is to improve transport for all New Zealanders by improving the integration, safety, responsiveness and sustainability of the transport system. To do this, everyone involved in vehicle certification must apply the requirements set out in law accurately and consistently. For certifiers, this means following the requirements specified in their Vehicle inspection requirements manual (VIRM) and other required documentation.
The PRS is a tool used by the Transport Agency for all certifiers and is intended to:
- focus on issues important to road safety
- be open and transparent in reviewing the performance of certifiers
- provide a level playing field, as it applies equally to all certifiers
- be easy to understand and use
- allow certifiers to measure their own performance in exactly the same way as the Transport Agency reviewer during a review
- allow and encourage certifiers to identify problems and opportunities to improve so they can take early action on their own initiative
- identify certifiers who perform well so they can be given incentives to maintain their performance and look for ways of continuously improving it
- identify certifiers who perform poorly so they can be encouraged through more frequent reviews to improve their performance.
How the PRS works
The PRS clearly sets out:
- what is expected of certifiers
- the way the Transport Agency will assess certifiers’ performance against these expectations
- a scoring system that enables certifiers’ performance to be measured.
The PRS is made up of two main parts:
1. General part | This identifies five general categories that are important for all types of certification work. |
2. Technical part | The Technical part differs for each type of certification work. For example, for WoF and CoF certification, the categories of the Technical part follow the items set out in the Vehicle inspection requirements manual: In-service certification. |
The General part measures how well certifiers perform in complying with all legal requirements (including Transport Agency requirements) relating to vehicle certification. It does this by measuring performance in five categories:
1. Technical performance | Do certifiers identify vehicles and components correctly, make correct technical decisions and certify those vehicles and components correctly? Are they competent in all technical aspects of their certification work? |
2. Administrative performance | Are certifiers competent in all administrative aspects of their certification work, including the proper use of documents and correct entry of information? |
3. Resources | Do certifiers have the right resources for their certification work, eg the right facilities and equipment? |
4. Management | Do certifiers properly manage the parts of their operations that support their certification work, eg do they make sure their equipment is properly maintained? |
5. Performance improvement | Do certifiers actively identify problems and opportunities to improve and take advantage of them? Do they regularly review their own performance? Are they open to complaints? |
Each category is made up of a number of elements that are relevant to the category. For example, the resources category is made up of the following elements:
- facilities
- technical equipment
- administration equipment
- technical information
- controlled certification documents
- certification staff.
In this manual each category has a scoring page associated with it which provides performance descriptions and corresponding scores for each element. Scores range from 0 to 3 and are allocated by matching a certifier’s performance to the corresponding descriptions set out in the scoring pages.
The Technical part also has scoring pages. The scores from these feed into the General part to produce a total score.
Figure 1-1-1. Sample scoring page (detail)
How the parts of the PRS fit together
How Transport Agency reviewers will use the PRS
During performance reviews, our reviewers will observe you at work. Reviewers will compare your performance with the descriptions on the PRS scoring sheets, and will score you accordingly. These scores will be combined into an overall PRS score.
We will tell you the result for each area reviewed, and you will be able to use your PRS manual to see how the score was calculated.
There are no hidden measurement or scoring systems. Reviewers are encouraged to help you understand how the system works and how it can be used to help continuous improvement. Success for the Transport Agency will be measured in higher performance scores – not in greater numbers of faults detected.
Use the PRS to improve your performance
We encourage certifiers to use the PRS regularly to review their own performance, and to identify problems and opportunities to improve. This section is called Measuring your performance, and the scoring guidelines section explains how this is done.
Benefits of good performance
The Transport Agency will reward good performance scores by reducing the frequency of planned review visits. This will save you money by reducing the cost of planned review fees. It will also reduce the disruption to your business caused by reviews.
Penalties for poor performance
Poor performance scores will reduce the Transport Agency’s confidence in you as a certifier. Such scores will mean more planned review visits so that your performance can be more closely monitored (see PRS Scores and actions table in the Measuring your performance section). Poor performance scores will increase the cost to you in planned review fees and the disruption to your business caused by reviews. We hope this will encourage you to use the results of the PRS to improve your performance.
Enforcement action
The PRS is a powerful tool to enable the Transport Agency to identify persistently poor performers. We are confident that most certifiers will respond positively to the PRS approach and use it to help improve their performance. When certifiers fail to respond positively and continue to perform poorly, this will be identified by PRS reviews. In these cases, the Transport Agency will focus its enforcement and investigation resources on obtaining evidence of poor performance.
The final sanction
Clear evidence of persistently unacceptable performance will lead to disciplinary action. If certifiers fail to respond to warnings and suspension action, evidence gained during reviews will be used to support the case for withdrawal of their authorisation.
Road safety and the maintenance of a fair vehicle certification system demand firm and decisive action by the Transport Agency. When certifiers fail to carry out their responsibilities the Transport Agency will act to remove their authorisation. This will be done in a fair and reasonable manner and decisions will be open to appeal.
Working together in partnership
The Transport Agency’s aim is to work together with certifiers openly and transparently to achieve our joint goals of high standards of certification, leading to an improvement in road safety.
Definitions and abbreviations
Adjusted score | Means the total score that has been adjusted to take into account element scores of 1+ or less, ie where there is poor performance in some areas. |
Category | These are the different areas that make up inspection and certification work. There are five categories which are weighted depending on their importance: Technical performance, Administrative performance, Resources, Management and Performance improvement. The five categories make up the General part of the PRS from which a score is derived. |
Certifier | Means a vehicle inspector and/or inspecting organisation, depending on the context, and includes a specialist certifier. |
Computer system | Means the system where the certifier enters certification . |
Controlled document | Means a document you must use and complete as part of your inspection and certification work, such as WoF labels, checksheets, certification plates or certificates. |
Description | Means the performance description for each element score against which the certifier’s performance is assessed. There are four descriptions for each element, one each for the scores 0, 1, 2 and 3. |
Element | Means a detailed area relating to inspection and certification work, and related elements are grouped together to make up a category. |
Element score | Means the score that is assigned to an element. |
External document | Means any document supplied by outside parties (eg from vehicle owner or manufacturer) that you rely on in your inspection and certification work, such as exemption notices. |
General part | Means the main part of the PRS which consists of the five categories and from which the total score is calculated. |
Inspection and certification document | Means a document you use as part of your certification work, such as a checksheet or certification label. It includes controlled, uncontrolled and external documents. |
Mystery shopper exercise | Means the Transport Agency arranging for a vehicle with known faults to be presented for inspection to check that the certifier carries out the inspection correctly. The certifier does not know that the vehicle is part of a mystery shopper exercise. This give the Transport Agency information about how inspections are carried out between scheduled reviews. |
PRS | Means the Performance Review System. |
Random re-inspection | Means a reviewer visiting unannounced between reviews and re-inspecting a vehicle that the certifier has just certified. This gives the Transport Agency information about how the certifier is performing between reviews. |
Requirements | Means Transport Agency requirements which are contained in the PRS manual, your VIRM, your agreement/contract with Transport Agency and other information issued by Transport Agency. |
Review | Means an assessment of your performance as a certifier, and is usually scheduled in advance depending on the score you achieved at the previous review. Reviews are carried out by Transport Agency reviewers. |
Score | This is the result of your review and gives an indication of how well you performed. The higher the score, the better your performance as a certifier. |
Self-assessment | Means you assess your own performance using the same criteria as the Transport Agency reviewer does when he carries out a review. The PRS requires you to carry out regular self-assessments. |
Technical part | Means the part of the PRS that relates directly to the technical aspects of the inspection and certification work, ie technical decisions, technical competence and inspection equipment. The Technical part scores are transferred to the General part before the total score is calculated. |
Total score | This is the score that is calculated when all the element scores have been assigned and the category scores have been weighted, but before it has been adjusted for areas of poor performance. |
Transport Agency | Means the NZ Transport Agency. |
Uncontrolled document | Any document you develop yourself as part of your inspection and certification work, such as design calculations or technical drawings. |
VIRM | Means the Vehicle inspection requirements manual. There are different VIRMs, depending on the type of certification work, and each one has a corresponding PRS manual. |
Weighted category score | Means a category score that has been weighted to reflect its importance in the overall inspection and certification work relative to the other categories. |
Figure 1-1-1. Sample scoring page (detail)
How the parts of the PRS fit together
How Waka Kotahi Certification Officers will use the PRS
During performance reviews, our Certification Officers will observe you at work. Reviewers will compare your performance with the descriptions on the PRS scoring sheets and will score you accordingly. These scores will be combined into an overall PRS score.
We will tell you the result for each area reviewed, and you will be able to use your PRS manual to see how the score was calculated.
There are no hidden measurement or scoring systems. Reviewers are encouraged to help you understand how the system works and how it can be used to help continuous improvement. Success for Waka Kotahi will be measured in higher performance scores – not in greater numbers of faults detected.
Use the PRS to improve your performance
We encourage certifiers to use the PRS regularly to review their own performance, and to identify problems and opportunities to improve. This section is called Measuring your performance, and the scoring guidelines section explains how this is done.
Benefits of good performance
Waka Kotahi will reward good performance scores by reducing the frequency of planned review visits. This will save you money by reducing the cost of planned review fees. It will also reduce the disruption to your business caused by reviews.
Penalties for poor performance
Poor performance scores will reduce Waka Kotahi confidence in you as a certifier. Such scores will mean more planned review visits so that your performance can be more closely monitored (see PRS Scores and actions table in the Measuring your performance section). Poor performance scores will increase the cost to you in planned review fees and the disruption to your business caused by reviews. We hope this will encourage you to use the results of the PRS to improve your performance.
Enforcement action
The PRS is a powerful tool to enable Waka Kotahi to identify persistently poor performers. We are confident that most certifiers will respond positively to the PRS approach and use it to help improve their performance. When certifiers fail to respond positively and continue to perform poorly, this will be identified by PRS reviews. In these cases, Waka Kotahi will focus its enforcement and investigation resources on obtaining evidence of poor performance.
The final sanction
Clear evidence of persistently unacceptable performance will lead to disciplinary action. If certifiers fail to respond to warnings and suspension action, evidence gained during reviews will be used to support the case for withdrawal of their authorisation.
Road safety and the maintenance of a fair vehicle certification system demand firm and decisive action by Waka Kotahi. When certifiers fail to carry out their responsibilities Waka Kotahi will act to remove their authorisation. This will be done in a fair and reasonable manner and decisions will be open to appeal.
Working together in partnership
Waka Kotahi aims is to work together with certifiers openly and transparently to achieve our joint goals of high standards of certification, leading to an improvement in road safety.
Definitions and abbreviations
Adjusted score | Means the total score that has been adjusted to take into account element scores of 1+ or less, ie where there is poor performance in some areas. |
Category | These are the different areas that make up inspection and certification work. There are five categories which are weighted depending on their importance: Technical performance, Administrative performance, Resources, Management and Performance improvement. The five categories make up the General part of the PRS from which a score is derived. |
Certifier | Means a vehicle inspector and/or inspecting organisation, depending on the context, and includes a specialist certifier. |
Computer system | Means the system where the certifier enters certification . |
Controlled document | Means a document you must use and complete as part of your inspection and certification work, such as WoF labels, checksheets, certification plates or certificates. |
Description | Means the performance description for each element score against which the certifier’s performance is assessed. There are four descriptions for each element, one each for the scores 0, 1, 2 and 3. |
Element | Means a detailed area relating to inspection and certification work, and related elements are grouped together to make up a category. |
Element score | Means the score that is assigned to an element. |
External document | Means any document supplied by outside parties (eg from vehicle owner or manufacturer) that you rely on in your inspection and certification work, such as exemption notices. |
General part | Means the main part of the PRS which consists of the five categories and from which the total score is calculated. |
Inspection and certification document | Means a document you use as part of your certification work, such as a checksheet or certification label. It includes controlled, uncontrolled and external documents. |
Mystery shopper exercise | Means Waka Kotahi arranging for a vehicle with known faults to be presented for inspection to check that the certifier carries out the inspection correctly. The certifier does not know that the vehicle is part of a mystery shopper exercise. This give Waka Kotahi information about how inspections are carried out between scheduled reviews. |
PRS | Means the Performance Review System. |
Random re-inspection | Means a reviewer visiting unannounced between reviews and re-inspecting a vehicle that the certifier has just certified. This gives Waka Kotahi information about how the certifier is performing between reviews. |
Requirements | Means Waka Kotahi requirements which are contained in the PRS manual, your VIRM, your agreement/contract with Waka Kotahi and other information issued byWaka Kotahi. |
Review | Means an assessment of your performance as a certifier, and is usually scheduled in advance depending on the score you achieved at the previous review. Reviews are carried out by Waka Kotahi Certification Officers. |
Score | This is the result of your review and gives an indication of how well you performed. The higher the score, the better your performance as a certifier. |
Self-assessment | Means you assess your own performance using the same criteria as the Waka Kotahi Certification Officer does when he carries out a review. The PRS requires you to carry out regular self-assessments. |
Technical part | Means the part of the PRS that relates directly to the technical aspects of the inspection and certification work, ie technical decisions, technical competence and inspection equipment. The Technical part scores are transferred to the General part before the total score is calculated. |
Total score | This is the score that is calculated when all the element scores have been assigned and the category scores have been weighted, but before it has been adjusted for areas of poor performance. |
Uncontrolled document | Any document you develop yourself as part of your inspection and certification work, such as design calculations or technical drawings. |
VIRM | Means the Vehicle inspection requirements manual. There are different VIRMs, depending on the type of certification work, and each one has a corresponding PRS manual. |
Waka Kotahi | Means Waka Kotahi NZ Transport Agency. |
Weighted category score | Means a category score that has been weighted to reflect its importance in the overall inspection and certification work relative to the other categories. |
General part
Technical part
Measuring your performance
As part of the Performance Review System (PRS), you are expected to regularly assess your own performance (also known as self-assessment). You can do this using the electronic scoresheet available in the Master records section.
This section explains how to carry out a self-assessment and how you can measure your performance and calculate your total PRS score. Transport Agency Transport Officers will use the same measures when they review you to see how well you meet the Transport Agency’s expectations, as set out in this manual.
Purpose of self-assessments
When you carry out a self-assessment, your main purpose is to assess your performance against the descriptions in the General part and the Technical part of the PRS. This will enable you to identify and address any issues and improve the performance of your inspection work. It will also help you to achieve the highest score possible at your next review – and the higher your score, the less frequent the reviews.
When carrying out a self assessment, if you identify any areas where you need improvement (ie you score yourself less than 3), write it down on an Improvement record form along with what you will do to improve.
Overview of the self-assessment process
Before you do your first self-assessment, you should read these guidelines so you know how to score your performance. To help you understand the self-assessment process, the brief outline below shows you what is involved.
1. Print the scoring sheet PDF. It contains both the General Part and Technical Part scoring sheets. Alternatively, download you may use the electronic scoring sheets.
2. Read the descriptions for each element in the Technical and General parts of the PRS and identify the ones that best match your performance. We recommend you work from right (score 3) to left (score 0).
3. Enter the corresponding element scores into the Technical and General part scoring sheets as you go, and write any comments and items for improvement into the comments fields.
4. Calculate the average element scores for the Technical part (one each for Correct technical decisions, Technical competence and Technical equipment) and transfer these to the General part scoring sheet.
5. If you wish, you can calculate the category scores and the total and adjusted total scores. These will give you some idea of how well you perform overall.
6. Transfer any issues identified during your self-assessment onto an Improvement record form. Make sure you address these issues as soon as possible and record your actions on this form.
7. If you wish, you may like to recalculate the total and adjusted scores, taking into account the improvements you have made, so you can see how much you have improved your performance.
What are the scores and what do they mean?
The PRS calculates four types of scores:
- element scores
- category scores
- total score
- adjusted score.
The performance review system is based on four major score values:
0 – performance is unacceptable
1 – performance is marginal and requires substantial improvement
2 – performance is adequate but there is room for improvement
3 – performance is consistently good and meets the required standard.
In the PRS, you will find four descriptions (one for each score) for each element covered in the PRS. Assess your performance against these descriptions, and score yourself according to the one that most closely represents your performance.
If a description does not fully describe your performance, you can vary the score with:
- a plus (+) to indicate that your performance is slightly better than the description, or
- a minus (–) to show that your performance is close, but does not quite match the description.
This table sets out all the possible element scores and their numerical values. The numerical values are used to calculate your total score.
Using the scoring process described in the following pages, you will arrive at a total score for your performance.
Element score | Numerical value | ||
---|---|---|---|
0 0+ 1- 1 1+ 2- 2 2+ 3- 3 | 0.0 0.3 0.7 1.0 1.3 1.7 2.0 2.3 2.7 3.0 | Scoring process | Total score |
How do I score myself?
The following guidelines explain how the total adjusted score is calculated and will allow you to understand the process. When you carry out your self-assessment, you may perform the calculations as shown or you may use the electronic scoresheets which are available on the Transport Agency website. These are easy to use and will automatically perform the calculations for you.
The performance review system (PRS) is divided into two parts. Your total score is determined by the General part. Scores from the Technical part feed into the General part.
For each part, you have a corresponding PRS Self-assessment record.
You can start with either the General part or the Technical part when carrying out your self-assessments.
If you start with the Technical part, proceed as follows:
Self-assessment – Technical part
- Decide how you want to carry out the technical assessment. For example, you may choose to observe a certifier carrying out an inspection, or carry out an inspection yourself, or arrange for another inspector to observe your inspection (peer review) or re-inspect a vehicle or component after a certifier has completed an inspection.
- Choose what vehicle components you want to assess. Your PRS technical Self-assessment record has space for seven items because this is the number of items for which the Transport Agency reviewer will check your performance in the course of a regular review. The Transport Agency recommends that you do self-assessments on all items over a period of time.
- Based on the descriptions in the Technical part of the PRS manual, score your or your staff’s performance for each element. Use the description that best fits your performance. Enter your scores in your PRS technical Self-assessment record.
- When you have completed the PRS technical Self-assessment record, calculate the average scores for each of these three elements:
– Correct technical decisions
– Technical competence
– Technical equipment.
Do this by:
- finding the equivalent numerical value for each score (use the element score/numerical values table as outlined on the following page)
- adding together all the numerical values for each element, then
- dividing the total by the number of scores you have assessed.
Alternatively, fill out the electronic scoresheets which are available on the Transport Agency website.
For example, for ‘Correct technical decision’ you may have scored the following vehicle components and assigned the corresponding numerical values:
Item | Your scores for correct technical decisions | Your numerical values for correct technical decisions |
---|---|---|
1. Brakes | 2 | 2.0 |
2. Steering | 2+ | 2.3 |
3. Tyres, wheels and hubs | 3- | 2.7 |
4. Vehicle structure | 2 | 2.0 |
5. Headlamps | 2 | 2.0 |
6. Windscreen wash and wipe | 2- | 1.7 |
7. Mirrors | 2 | 2 |
Total | 14.7 |
Divide the total by the number of scores (7 in this case) to get your average Correct technical decision score:
14.7 ÷ 7 = 2.1
Follow the same process for Technical competence and Technical equipment.
Note that for some items no technical equipment is used, so no Technical equipment score can be allocated. In such cases, you would divide the total by the number of items you have assessed which can have a score.
When you come to fill in the PRS administration Self-assessment record, transfer these average scores into the appropriate sections:
Correct technical decisions: into section 1.2 of PRS administration Self-assessment record
Technical competence: into section 2.1 of PRS administration Self-assessment record
Technical equipment: into section 3.2 of PRS administration Self-assessment record
Self-assessment – General part
Based on the descriptions provided in the General part of the PRS, score your or your staff’s performance for each element using the description that best fits your performance. Enter your scores in your PRS general Self-assessment record.
- When you have completed the PRS general Self-assessment record, calculate the average score for each of the five categories of the administration part: certification outcomes, competence, resources, management and performance improvements.
Do this by:
- finding the equivalent numerical value for each score (use the element score/numerical values table as outlined on page 2)
- adding together all the numerical values for each element, then
- dividing the total by the number of scores in that category.
For example, in the certification outcomes category, add together the numerical values of your scores for the four elements in that category:
- Correct certification outcomes
- Correct technical decisions (from Technical part)
- Correct use of certification documents
- Correct entry of certification information
Then add up the four numerical values for this category and divide this figure by four to get the average.
How do I calculate my total score?
Work out your total score using the average scores of the five categories of the administration part. When you calculate the total score, each of the averages is ‘weighted’ to reflect its relative importance.
Use the table below to work out your total score. In the left column, fill in the average numerical values from your scores in the five categories of the administration part.
Then calculate the weighted scores by multiplying the averages by the corresponding weights. The total of the weighted scores is your total score.
Note that the total weighted value is not necessarily your total adjusted score as a further adjustment may be applied to take account of any serious areas of weakness.
Category | Average numerical value of category | Weight | Weighted value |
---|---|---|---|
Technical performance | x 0.50 = | ||
Administrative performance | x 0.20 = | ||
Resources | x 0.10 = | ||
Management | x 0.10 = | ||
Performance improvement | x 0.10 = | ||
Total weighted value (add all weighted numerical values) |
For example:
Category | Average numerical value of category | Weight | Weighted value |
---|---|---|---|
Technical performance | 2.4 | x 0.50 = | 1.2 |
Administrative performance | 2.0 | x 0.20 = | 0.4 |
Resources | 2.5 | x 0.10 = | 0.25 |
Management | 2.0 | x 0.10 = | 0.2 |
Performance improvement | 1.7 | x 0.10 = | 0.17 |
Total weighted value (add all weighted numerical values) | 2.22 |
Your total score is the total weighted value rounded to the nearest decimal place. In the example, your total score, based on a total weighted value of 2.22, is 2.2 – a good score.
The electronic scoresheet
All scores may be entered in an electronic scoresheet which is available in the Master records. This will calculate your total score automatically. It will also calculate an adjusted score which may be different from the total score.
How do I calculate my adjusted score?
Your total score can be adjusted downwards to reflect any major gaps in your knowledge or skills.
This is because the total score will be capped if there are any significant weaknesses in important areas. These are shown by scores of 1+ or less in any of the technical scores. The count of such scores can progressively limit the level of the total score you can achieve. Your total score adjusted by these limiters is your adjusted score.
The lowest score in the unweighted category scores may also affect the adjusted score.
These two factors, which may limit the total score to give an adjusted score, work as follows:
a) scores of 1+ or less scored for Technical decisions and Technical competence in the Technical part, and scores of 1+ or less in any of the administration part category scores (with the exception of Management). The higher the count of these scores, the lower the adjusted score will be. The following table illustrates their effect.
Count of scores equal to or below 1+ | Maximum possible adjusted score |
---|---|
1 | 2.4 |
2 | 2.3 |
3 | 2.1 |
4 | 2.0 |
5 | 1.9 |
6 | 1.7 |
7 | 1.4 |
8 | 1.3 |
9 | 1.2 |
10 | 1.1 |
11 | 1.0 |
b) the lowest score in any category may downgrade the adjusted total further according to the following table.
Count of scores equal to or below 1+ | Maximum possible adjusted score |
---|---|
1.0 | 1.5 |
1.1 | 1.6 |
1.2 | 1.7 |
1.3 | 1.8 |
1.4 | 1.9 |
1.5 | 2.0 |
1.6 | 2.1 |
1.7 | 2.2 |
1.8 | 2.3 |
1.9 | 2.4 |
2–2.69 | 2.9 |
2.7–3 | No further adjustment made at this stage |
The final consideration
The total adjusted scores will be used to determine how often you need to be reviewed. Consistently good total adjusted scores will mean fewer reviews (and lower costs) while consistently poor total adjusted scores will lead to more frequent reviews (and higher costs). Persistent low total adjusted scores will lead to some form of sanction.
Refer to the Scores and actions table for further details.
Scores and actions table
Total adjusted score | All category scores must be equal or higher than | Action/Result | Interval until next regular review | Comments |
0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 | – – – – – – – – – | Suspension for up to six months Full review required after the suspension period. | – | The total score from the full review after the suspension period must improve to at least 1.5, with no category scoring less than 1.00. First regular review following reinstatement will be after 6 months |
1.0 1.1 1.2 1.3 1.4 | – – – – – | Follow-up review (full review) | – | The total score from the follow-up review (full review) must improve to at least 1.5 with no category scoring less than 1.00. Otherwise, a suspension up to 6 months may apply. |
1.5 1.6 1.7 1.8 1.9 2.0 | 1.00 1.10 1.20 1.30 1.40 1.50 | Follow-up | 6 months 7 months 8 months 9 months 10 months 12 months | If elements scoring 1+ or less do not improve to 2– or higher after the follow-up, the total score will be reduced by 0.2 points for each element not improved. If, after the total score reduction, the total score is still 1.5 or lower, any element still scoring 1+ or less may require a second follow-up within 2 months. If there are still elements scoring 1+ or less after the second follow-up, a full review may be required within 2 months. A score of 2.0 or less indicates that performance may not be adequate. A letter will be sent expressing the Transport Agency’s expectation that performance improve to at least 2.6 by the next review. |
2.1 2.2 2.3 2.4 | 1.60 1.70 1.80 1.90 | 13 months 15 months 16 months 17 months | ||
2.5 2.6 2.7 2.8 2.9 | 2.00 | – | 18 months 19 months 20 months 22 months 23 months | In order to achieve a total score of 2.5 or higher, each element score, except for management category elements, must be 2– or higher. If any element score (except for management category elements) is below 2–, the actual total score cannot exceed 2.4. |
3.0 | 2.70 | – | 24 months | In order to achieve a total score of 3.0, consistency must be demonstrated by a total score of 2.5 or higher in the last regular review. Otherwise the total score becomes 2.9. |
Note 1
The total score may be adjusted downwards if some category scores are below 1+.
Note 2
If there are category scores that are lower than the minima specified for a particular total score, the actual total score becomes the score that matches the lowest category score.
Note 3
‘Follow-up’ here means a progress check on remedial action taken by a certifier in respect of one or more elements where serious problems have been identified, either by way of:
- a reviewer visit focussing on the elements
- if possible, a certifier providing documentary evidence to a reviewer, eg by mailing or faxing a Training record.
Master records
This page contain the master record documents for the performance review system (PRS), not the quality management system (QMS). Do not use these documents if you operate under the QMS.
( 94KB) | |
PRS scoring sheet (manually complete) | (2 pages | 56KB) |
PRS training record | (1 page | 94KB) |
PRS complaints record | (1 page | 47KB) |
PRS technical information record | (1 page | 111KB) |
PRS staff record | (1 page | 114KB) |
PRS induction record | (1 page | 129KB) |
PRS improvement record | (1 page | 45KB) |
PRS equipment record | (1 page | 141KB) |
PRS delegation record | (1 page | 160KB) |
PRS controlled documents record | (1 page | 105KB) |
Notification of lost or stolen controlled documents | (1 page | 52KB) |
Notification of vehicle inspector transfer | (1 page | 50KB) |
The documents above are editable PDFs which use features available in Adobe Reader 8 or later,
or equivalent (Adobe Reader).
PRS: Heavy vehicle specialist certification
Chapters
Introduction | (8 pages | 242KB) |
Main part | (40 pages | 354KB) |
Technical part | (76 pages | 569KB) |
Scoring guidelines | (10 pages | 243KB) |
This page contain the master record documents for the performance review system (PRS), not the quality management system (QMS). Do not use these documents if you operate under the QMS.
( 94KB) | |
PRS scoring sheet (manually complete) | (2 pages | 56KB) |
PRS training record | (1 page | 94KB) |
PRS complaints record | (1 page | 47KB) |
PRS technical information record | (1 page | 111KB) |
PRS staff record | (1 page | 114KB) |
PRS induction record | (1 page | 129KB) |
PRS improvement record | (1 page | 45KB) |
PRS equipment record | (1 page | 141KB) |
PRS delegation record | (1 page | 160KB) |
PRS controlled documents record | (1 page | 105KB) |
Notification of lost or stolen controlled documents | (1 page | 52KB) |
Notification of vehicle inspector transfer | (1 page | 50KB) |
The documents above are editable PDFs which use features available in Adobe Reader 8 or later,
or equivalent (Adobe Reader).
PRS: Light vehicle repair certification
Introduction
Objectives of vehicle certification
Vehicle certification is about ensuring that vehicles used on New Zealand’s roads meet the roadworthiness requirements defined in New Zealand law – when they enter the fleet and throughout their on-road lives.
Objectives of the Performance Review System (PRS)
The NZ Transport Agency’s goal is to improve transport for all New Zealanders by improving the integration, safety, responsiveness and sustainability of the transport system. To do this, everyone involved in vehicle certification must apply the requirements set out in law accurately and consistently. For certifiers, this means following the requirements specified in their Vehicle inspection requirements manual (VIRM) and other required documentation.
The PRS is a tool used by the Transport Agency for all certifiers and is intended to:
- focus on issues important to road safety
- be open and transparent in reviewing the performance of certifiers
- provide a level playing field, as it applies equally to all certifiers
- be easy to understand and use
- allow certifiers to measure their own performance in exactly the same way as the Transport Agency reviewer during a review
- allow and encourage certifiers to identify problems and opportunities to improve so they can take early action on their own initiative
- identify certifiers who perform well so they can be given incentives to maintain their performance and look for ways of continuously improving it
- identify certifiers who perform poorly so they can be encouraged through more frequent reviews to improve their performance.
How the PRS works
The PRS clearly sets out:
- what is expected of certifiers
- the way the Transport Agency will assess certifiers’ performance against these expectations
- a scoring system that enables certifiers’ performance to be measured.
The PRS is made up of two main parts:
1. General part | This identifies five general categories that are important for all types of certification work. |
2. Technical part | The Technical part differs for each type of certification work. For example, for WoF and CoF certification, the categories of the Technical part follow the items set out in the Vehicle inspection requirements manual: In-service certification. |
The General part measures how well certifiers perform in complying with all legal requirements (including Transport Agency requirements) relating to vehicle certification. It does this by measuring performance in five categories:
1. Technical performance | Do certifiers identify vehicles and components correctly, make correct technical decisions and certify those vehicles and components correctly? Are they competent in all technical aspects of their certification work? |
2. Administrative performance | Are certifiers competent in all administrative aspects of their certification work, including the proper use of documents and correct entry of information? |
3. Resources | Do certifiers have the right resources for their certification work, eg the right facilities and equipment? |
4. Management | Do certifiers properly manage the parts of their operations that support their certification work, eg do they make sure their equipment is properly maintained? |
5. Performance improvement | Do certifiers actively identify problems and opportunities to improve and take advantage of them? Do they regularly review their own performance? Are they open to complaints? |
Each category is made up of a number of elements that are relevant to the category. For example, the resources category is made up of the following elements:
- facilities
- technical equipment
- administration equipment
- technical information
- controlled certification documents
- certification staff.
In this manual each category has a scoring page associated with it which provides performance descriptions and corresponding scores for each element. Scores range from 0 to 3 and are allocated by matching a certifier’s performance to the corresponding descriptions set out in the scoring pages.
The Technical part also has scoring pages. The scores from these feed into the General part to produce a total score.
Figure 1-1-1. Sample scoring page (detail)
How the parts of the PRS fit together
How Transport Agency reviewers will use the PRS
During performance reviews, our reviewers will observe you at work. Reviewers will compare your performance with the descriptions on the PRS scoring sheets, and will score you accordingly. These scores will be combined into an overall PRS score.
We will tell you the result for each area reviewed, and you will be able to use your PRS manual to see how the score was calculated.
There are no hidden measurement or scoring systems. Reviewers are encouraged to help you understand how the system works and how it can be used to help continuous improvement. Success for the Transport Agency will be measured in higher performance scores – not in greater numbers of faults detected.
Use the PRS to improve your performance
We encourage certifiers to use the PRS regularly to review their own performance, and to identify problems and opportunities to improve. This section is called Measuring your performance, and the scoring guidelines section explains how this is done.
Benefits of good performance
The Transport Agency will reward good performance scores by reducing the frequency of planned review visits. This will save you money by reducing the cost of planned review fees. It will also reduce the disruption to your business caused by reviews.
Penalties for poor performance
Poor performance scores will reduce the Transport Agency’s confidence in you as a certifier. Such scores will mean more planned review visits so that your performance can be more closely monitored (see PRS Scores and actions table in the Measuring your performance section). Poor performance scores will increase the cost to you in planned review fees and the disruption to your business caused by reviews. We hope this will encourage you to use the results of the PRS to improve your performance.
Enforcement action
The PRS is a powerful tool to enable the Transport Agency to identify persistently poor performers. We are confident that most certifiers will respond positively to the PRS approach and use it to help improve their performance. When certifiers fail to respond positively and continue to perform poorly, this will be identified by PRS reviews. In these cases, the Transport Agency will focus its enforcement and investigation resources on obtaining evidence of poor performance.
The final sanction
Clear evidence of persistently unacceptable performance will lead to disciplinary action. If certifiers fail to respond to warnings and suspension action, evidence gained during reviews will be used to support the case for withdrawal of their authorisation.
Road safety and the maintenance of a fair vehicle certification system demand firm and decisive action by the Transport Agency. When certifiers fail to carry out their responsibilities the Transport Agency will act to remove their authorisation. This will be done in a fair and reasonable manner and decisions will be open to appeal.
Working together in partnership
The Transport Agency’s aim is to work together with certifiers openly and transparently to achieve our joint goals of high standards of certification, leading to an improvement in road safety.
Definitions and abbreviations
Adjusted score | Means the total score that has been adjusted to take into account element scores of 1+ or less, ie where there is poor performance in some areas. |
Category | These are the different areas that make up inspection and certification work. There are five categories which are weighted depending on their importance: Technical performance, Administrative performance, Resources, Management and Performance improvement. The five categories make up the General part of the PRS from which a score is derived. |
Certifier | Means a vehicle inspector and/or inspecting organisation, depending on the context, and includes a specialist certifier. |
Computer system | Means the system where the certifier enters certification . |
Controlled document | Means a document you must use and complete as part of your inspection and certification work, such as WoF labels, checksheets, certification plates or certificates. |
Description | Means the performance description for each element score against which the certifier’s performance is assessed. There are four descriptions for each element, one each for the scores 0, 1, 2 and 3. |
Element | Means a detailed area relating to inspection and certification work, and related elements are grouped together to make up a category. |
Element score | Means the score that is assigned to an element. |
External document | Means any document supplied by outside parties (eg from vehicle owner or manufacturer) that you rely on in your inspection and certification work, such as exemption notices. |
General part | Means the main part of the PRS which consists of the five categories and from which the total score is calculated. |
Inspection and certification document | Means a document you use as part of your certification work, such as a checksheet or certification label. It includes controlled, uncontrolled and external documents. |
Mystery shopper exercise | Means the Transport Agency arranging for a vehicle with known faults to be presented for inspection to check that the certifier carries out the inspection correctly. The certifier does not know that the vehicle is part of a mystery shopper exercise. This give the Transport Agency information about how inspections are carried out between scheduled reviews. |
PRS | Means the Performance Review System. |
Random re-inspection | Means a reviewer visiting unannounced between reviews and re-inspecting a vehicle that the certifier has just certified. This gives the Transport Agency information about how the certifier is performing between reviews. |
Requirements | Means Transport Agency requirements which are contained in the PRS manual, your VIRM, your agreement/contract with Transport Agency and other information issued by Transport Agency. |
Review | Means an assessment of your performance as a certifier, and is usually scheduled in advance depending on the score you achieved at the previous review. Reviews are carried out by Transport Agency reviewers. |
Score | This is the result of your review and gives an indication of how well you performed. The higher the score, the better your performance as a certifier. |
Self-assessment | Means you assess your own performance using the same criteria as the Transport Agency reviewer does when he carries out a review. The PRS requires you to carry out regular self-assessments. |
Technical part | Means the part of the PRS that relates directly to the technical aspects of the inspection and certification work, ie technical decisions, technical competence and inspection equipment. The Technical part scores are transferred to the General part before the total score is calculated. |
Total score | This is the score that is calculated when all the element scores have been assigned and the category scores have been weighted, but before it has been adjusted for areas of poor performance. |
Transport Agency | Means the NZ Transport Agency. |
Uncontrolled document | Any document you develop yourself as part of your inspection and certification work, such as design calculations or technical drawings. |
VIRM | Means the Vehicle inspection requirements manual. There are different VIRMs, depending on the type of certification work, and each one has a corresponding PRS manual. |
Weighted category score | Means a category score that has been weighted to reflect its importance in the overall inspection and certification work relative to the other categories. |
General part
Technical part
Measuring your performance
As part of the Performance Review System (PRS), you are expected to regularly assess your own performance (also known as self-assessment). You can do this using the electronic scoresheet available in the Master records section.
This section explains how to carry out a self-assessment and how you can measure your performance and calculate your total PRS score. Transport Agency Transport Officers will use the same measures when they review you to see how well you meet the Transport Agency’s expectations, as set out in this manual.
Purpose of self-assessments
When you carry out a self-assessment, your main purpose is to assess your performance against the descriptions in the General part and the Technical part of the PRS. This will enable you to identify and address any issues and improve the performance of your inspection work. It will also help you to achieve the highest score possible at your next review – and the higher your score, the less frequent the reviews.
When carrying out a self assessment, if you identify any areas where you need improvement (ie you score yourself less than 3), write it down on an Improvement record form along with what you will do to improve.
Overview of the self-assessment process
Before you do your first self-assessment, you should read these guidelines so you know how to score your performance. To help you understand the self-assessment process, the brief outline below shows you what is involved.
1. Print the scoring sheet PDF. It contains both the General Part and Technical Part scoring sheets. Alternatively, download you may use the electronic scoring sheets.
2. Read the descriptions for each element in the Technical and General parts of the PRS and identify the ones that best match your performance. We recommend you work from right (score 3) to left (score 0).
3. Enter the corresponding element scores into the Technical and General part scoring sheets as you go, and write any comments and items for improvement into the comments fields.
4. Calculate the average element scores for the Technical part (one each for Correct technical decisions, Technical competence and Technical equipment) and transfer these to the General part scoring sheet.
5. If you wish, you can calculate the category scores and the total and adjusted total scores. These will give you some idea of how well you perform overall.
6. Transfer any issues identified during your self-assessment onto an Improvement record form. Make sure you address these issues as soon as possible and record your actions on this form.
7. If you wish, you may like to recalculate the total and adjusted scores, taking into account the improvements you have made, so you can see how much you have improved your performance.
What are the scores and what do they mean?
The PRS calculates four types of scores:
- element scores
- category scores
- total score
- adjusted score.
The performance review system is based on four major score values:
0 – performance is unacceptable
1 – performance is marginal and requires substantial improvement
2 – performance is adequate but there is room for improvement
3 – performance is consistently good and meets the required standard.
In the PRS, you will find four descriptions (one for each score) for each element covered in the PRS. Assess your performance against these descriptions, and score yourself according to the one that most closely represents your performance.
If a description does not fully describe your performance, you can vary the score with:
- a plus (+) to indicate that your performance is slightly better than the description, or
- a minus (–) to show that your performance is close, but does not quite match the description.
This table sets out all the possible element scores and their numerical values. The numerical values are used to calculate your total score.
Using the scoring process described in the following pages, you will arrive at a total score for your performance.
Element score | Numerical value | ||
---|---|---|---|
0 0+ 1- 1 1+ 2- 2 2+ 3- 3 |
0.0 0.3 0.7 1.0 1.3 1.7 2.0 2.3 2.7 3.0 |
Scoring process
|
Total score
|
How do I score myself?
The following guidelines explain how the total adjusted score is calculated and will allow you to understand the process. When you carry out your self-assessment, you may perform the calculations as shown or you may use the electronic scoresheets which are available on the Transport Agency website. These are easy to use and will automatically perform the calculations for you.
The performance review system (PRS) is divided into two parts. Your total score is determined by the General part. Scores from the Technical part feed into the General part.
For each part, you have a corresponding PRS Self-assessment record.
You can start with either the General part or the Technical part when carrying out your self-assessments.
If you start with the Technical part, proceed as follows:
Self-assessment – Technical part
- Decide how you want to carry out the technical assessment. For example, you may choose to observe a certifier carrying out an inspection, or carry out an inspection yourself, or arrange for another inspector to observe your inspection (peer review) or re-inspect a vehicle or component after a certifier has completed an inspection.
- Choose what vehicle components you want to assess. Your PRS technical Self-assessment record has space for seven items because this is the number of items for which the Transport Agency reviewer will check your performance in the course of a regular review. The Transport Agency recommends that you do self-assessments on all items over a period of time.
- Based on the descriptions in the Technical part of the PRS manual, score your or your staff’s performance for each element. Use the description that best fits your performance. Enter your scores in your PRS technical Self-assessment record.
- When you have completed the PRS technical Self-assessment record, calculate the average scores for each of these three elements:
– Correct technical decisions
– Technical competence
– Technical equipment.
Do this by:
- finding the equivalent numerical value for each score (use the element score/numerical values table as outlined on the following page)
- adding together all the numerical values for each element, then
- dividing the total by the number of scores you have assessed.
Alternatively, fill out the electronic scoresheets which are available on the Transport Agency website.
For example, for ‘Correct technical decision’ you may have scored the following vehicle components and assigned the corresponding numerical values:
Item | Your scores for correct technical decisions | Your numerical values for correct technical decisions |
---|---|---|
1. Brakes |
2 |
2.0 |
2. Steering |
2+ |
2.3 |
3. Tyres, wheels and hubs |
3- |
2.7 |
4. Vehicle structure |
2 |
2.0 |
5. Headlamps |
2 |
2.0 |
6. Windscreen wash and wipe |
2- |
1.7 |
7. Mirrors |
2 |
2 |
Total | 14.7 |
Divide the total by the number of scores (7 in this case) to get your average Correct technical decision score:
14.7 ÷ 7 = 2.1
Follow the same process for Technical competence and Technical equipment.
Note that for some items no technical equipment is used, so no Technical equipment score can be allocated. In such cases, you would divide the total by the number of items you have assessed which can have a score.
When you come to fill in the PRS administration Self-assessment record, transfer these average scores into the appropriate sections:
Correct technical decisions: into section 1.2 of PRS administration Self-assessment record
Technical competence: into section 2.1 of PRS administration Self-assessment record
Technical equipment: into section 3.2 of PRS administration Self-assessment record
Self-assessment – General part
Based on the descriptions provided in the General part of the PRS, score your or your staff’s performance for each element using the description that best fits your performance. Enter your scores in your PRS general Self-assessment record.
- When you have completed the PRS general Self-assessment record, calculate the average score for each of the five categories of the administration part: certification outcomes, competence, resources, management and performance improvements.
Do this by:
- finding the equivalent numerical value for each score (use the element score/numerical values table as outlined on page 2)
- adding together all the numerical values for each element, then
- dividing the total by the number of scores in that category.
For example, in the certification outcomes category, add together the numerical values of your scores for the four elements in that category:
- Correct certification outcomes
- Correct technical decisions (from Technical part)
- Correct use of certification documents
- Correct entry of certification information
Then add up the four numerical values for this category and divide this figure by four to get the average.
How do I calculate my total score?
Work out your total score using the average scores of the five categories of the administration part. When you calculate the total score, each of the averages is ‘weighted’ to reflect its relative importance.
Use the table below to work out your total score. In the left column, fill in the average numerical values from your scores in the five categories of the administration part.
Then calculate the weighted scores by multiplying the averages by the corresponding weights. The total of the weighted scores is your total score.
Note that the total weighted value is not necessarily your total adjusted score as a further adjustment may be applied to take account of any serious areas of weakness.
Category |
Average numerical value of category |
Weight |
Weighted value |
---|---|---|---|
Technical performance |
x 0.50 = |
||
Administrative performance |
x 0.20 = |
||
Resources |
x 0.10 = |
||
Management |
x 0.10 = |
||
Performance improvement |
x 0.10 = |
||
Total weighted value (add all weighted numerical values) |
For example:
Category |
Average numerical value of category |
Weight |
Weighted value |
---|---|---|---|
Technical performance |
2.4 |
x 0.50 = |
1.2 |
Administrative performance |
2.0 |
x 0.20 = |
0.4 |
Resources |
2.5 |
x 0.10 = |
0.25 |
Management |
2.0 |
x 0.10 = |
0.2 |
Performance improvement |
1.7 |
x 0.10 = |
0.17 |
Total weighted value (add all weighted numerical values) |
2.22 |
Your total score is the total weighted value rounded to the nearest decimal place. In the example, your total score, based on a total weighted value of 2.22, is 2.2 – a good score.
The electronic scoresheet
All scores may be entered in an electronic scoresheet which is available in the Master records. This will calculate your total score automatically. It will also calculate an adjusted score which may be different from the total score.
How do I calculate my adjusted score?
Your total score can be adjusted downwards to reflect any major gaps in your knowledge or skills.
This is because the total score will be capped if there are any significant weaknesses in important areas. These are shown by scores of 1+ or less in any of the technical scores. The count of such scores can progressively limit the level of the total score you can achieve. Your total score adjusted by these limiters is your adjusted score.
The lowest score in the unweighted category scores may also affect the adjusted score.
These two factors, which may limit the total score to give an adjusted score, work as follows:
a) scores of 1+ or less scored for Technical decisions and Technical competence in the Technical part, and scores of 1+ or less in any of the administration part category scores (with the exception of Management). The higher the count of these scores, the lower the adjusted score will be. The following table illustrates their effect.
Count of scores equal to or below 1+ |
Maximum possible adjusted score |
---|---|
1 |
2.4 |
2 | 2.3 |
3 | 2.1 |
4 | 2.0 |
5 | 1.9 |
6 | 1.7 |
7 | 1.4 |
8 | 1.3 |
9 | 1.2 |
10 | 1.1 |
11 | 1.0 |
b) the lowest score in any category may downgrade the adjusted total further according to the following table.
Count of scores equal to or below 1+ |
Maximum possible adjusted score |
---|---|
1.0 |
1.5 |
1.1 | 1.6 |
1.2 | 1.7 |
1.3 | 1.8 |
1.4 | 1.9 |
1.5 | 2.0 |
1.6 | 2.1 |
1.7 | 2.2 |
1.8 | 2.3 |
1.9 | 2.4 |
2–2.69 | 2.9 |
2.7–3 | No further adjustment made at this stage |
The final consideration
The total adjusted scores will be used to determine how often you need to be reviewed. Consistently good total adjusted scores will mean fewer reviews (and lower costs) while consistently poor total adjusted scores will lead to more frequent reviews (and higher costs). Persistent low total adjusted scores will lead to some form of sanction.
Refer to the Scores and actions table for further details.
Scores and actions table
Total adjusted score |
All category scores must be equal or higher than |
Action/Result |
Interval until next regular review |
Comments |
0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 |
– – – – – – – – – |
Suspension for up to six months Full review required after the suspension period. |
– |
The total score from the full review after the suspension period must improve to at least 1.5, with no category scoring less than 1.00. First regular review following reinstatement will be after 6 months |
1.0 1.1 1.2 1.3 1.4 |
– – – – – |
Follow-up review (full review) |
– |
The total score from the follow-up review (full review) must improve to at least 1.5 with no category scoring less than 1.00. Otherwise, a suspension up to 6 months may apply. |
1.5 1.6 1.7 1.8 1.9 2.0 |
1.00 1.10 1.20 1.30 1.40 1.50 |
Follow-up |
6 months 7 months 8 months 9 months 10 months 12 months |
If elements scoring 1+ or less do not improve to 2– or higher after the follow-up, the total score will be reduced by 0.2 points for each element not improved. If, after the total score reduction, the total score is still 1.5 or lower, any element still scoring 1+ or less may require a second follow-up within 2 months. If there are still elements scoring 1+ or less after the second follow-up, a full review may be required within 2 months. A score of 2.0 or less indicates that performance may not be adequate. A letter will be sent expressing the Transport Agency’s expectation that performance improve to at least 2.6 by the next review. |
2.1 2.2 2.3 2.4 |
1.60 1.70 1.80 1.90 |
13 months 15 months 16 months 17 months |
||
2.5 2.6 2.7 2.8 2.9 |
2.00 |
– |
18 months 19 months 20 months 22 months 23 months |
In order to achieve a total score of 2.5 or higher, each element score, except for management category elements, must be 2– or higher. If any element score (except for management category elements) is below 2–, the actual total score cannot exceed 2.4. |
3.0 |
2.70 |
– |
24 months |
In order to achieve a total score of 3.0, consistency must be demonstrated by a total score of 2.5 or higher in the last regular review. Otherwise the total score becomes 2.9. |
Note 1
The total score may be adjusted downwards if some category scores are below 1+.
Note 2
If there are category scores that are lower than the minima specified for a particular total score, the actual total score becomes the score that matches the lowest category score.
Note 3
‘Follow-up’ here means a progress check on remedial action taken by a certifier in respect of one or more elements where serious problems have been identified, either by way of:
- a reviewer visit focussing on the elements
- if possible, a certifier providing documentary evidence to a reviewer, eg by mailing or faxing a Training record.
Master records
This page contain the master record documents for the performance review system (PRS), not the quality management system (QMS). Do not use these documents if you operate under the QMS.
( 94KB) | |
PRS scoring sheet (manually complete) | (2 pages | 56KB) |
PRS training record | (1 page | 94KB) |
PRS complaints record | (1 page | 47KB) |
PRS technical information record | (1 page | 111KB) |
PRS staff record | (1 page | 114KB) |
PRS induction record | (1 page | 129KB) |
PRS improvement record | (1 page | 45KB) |
PRS equipment record | (1 page | 141KB) |
PRS delegation record | (1 page | 160KB) |
PRS controlled documents record | (1 page | 105KB) |
Notification of lost or stolen controlled documents | (1 page | 52KB) |
Notification of vehicle inspector transfer | (1 page | 50KB) |
The documents above are editable PDFs which use features available in Adobe Reader 8 or later,
or equivalent (Adobe Reader).
Amendments
-
VIRM: Alternative fuel system certification
-
VIRM: Border inspection of used imported vehicles
-
VIRM: Entry certification
-
VIRM: Entry certification (new light vehicles)
-
VIRM: Heavy vehicle specialist certification
-
VIRM: In-service certification
-
VIRM: Light vehicle repair certification
-
Minor changes & improvements register
-
Interim amendments
VIRM: Alternative fuel system certification
No update planned at this stage.
VIRM: Border inspection of used imported vehicles
Amendment details
Amendment date | Reasons for amendment | Amendment details |
---|---|---|
4 March 2024 | Additional Toyota and Lexus models added to Vehicles that must be inspected for ITS Connect. | Vehicles fitted with ITS Connect |
21 February 2024 |
| Reference material 6-4 Minor/cosmetic damage: Floor pan stiffening members Reference material 5-1 Under-body damage: Crushing of floor pan stiffening members |
10 December 2023 | Replaced the table in Technical bulletin 3 to list specific model codes of vehicles that must be inspected for ITS Connect. | |
Updated sample image for Notice to the importer label. | Reference material 3: Notice to the importer | |
3 October 2023 | Updated definitions to align with the Entry certification VIRM. | 7 Definitions and abbreviations |
1 October 2023 |
| 1 October 2023 amendment preview |
29 March 2023 | Update regarding PPSRs and vehicles imported from Australia. | Reference material 1: Guidelines for the detection of reportable damage on import |
1 October 2022 |
| 1 October 2022 amendment preview |
21 September 2021 | A small change to the technical bulletin to clarify where, when and how certain information is to be recorded. | |
23 June 2021 | A minor change has been made to Technical bulletin 3: Vehicles fitted with ITS Connect regarding how information about vehicles fitted with ITS-Connect is recorded. The change is to clarify where notes are to be recorded for vehicles not fitted with ITS-connect. You should record notes in the BIO’s vehicle file, not BIS. | |
1 April 2021 | New technical bulletin that defines the process for identifying vehicles fitted with ITS Connect systems and how these vehicles need to be processed if an ITS Connect system is fitted. | |
26 September 2018 |
| |
16 May 2018 | Amended page and new technical bulletin regarding the process around the Takata Alpha airbag recall | |
3 June 2014 |
| List of changes (PDF) |
VIRM: Entry certification
Amendment date | Reasons for amendment | Amendment details |
---|---|---|
30 April 2024 | Changes to the Land Transport Rule: Vehicle Exhaust Emissions 2007 require extensive updates to VIRM content around emissions standards. This is the bulk of those changes, with smaller updates expected to follow as we work through them. This amendment includes:
We're also including a minor change to quarantine guidance, to align with the VIRM: Light vehicle repair certification. | 30 April 2024 changes |
21 February 2024 | This amendment includes:
| 21 February 2024 changes |
10 December 2023 | This amendment includes:
| 10 December 2023 changes |
28 October 2023 | This amendment includes:
| 28 October 2023 changes |
1 October 2023 | This amendment includes:
| 1 October 2023 changes |
14 August 2023 | This change rolls back the recheck changes of 20 July 2023, and also removes the COVID-19 recovery technical bulletin. | 14 August 2023 changes |
20 July 2023 | Group of small changes covering:
| 20 July 2023 changes |
8 June 2023 | Removes the requirement to etch a VIN into the rear window of a used imported motor vehicle and a vehicle previously registered in New Zealand re-entering service. | 8 June 2023 changes |
26 April 2023 | Addition of information about vehicles excluded from the Clean Car Standard. | 24 April 2023 changes |
1 December 2022 | Changes as a result of the introduction of the Clean Car Standard. | 1 December 2022 changes |
1 October 2022 | This amendment covers:
| 1 October 2022 changes |
9 May 2022 | This amendment:
| 9 May 2022 changes |
5 April 2022 | Introduction of a new form to ensure ADAS systems are correctly calibrated after vehicle repair. | 5 April 2022 changes |
1 April 2022 | General changes and Clean Car Standard changes | 1 April 2022 changes |
8 March 2022 |
| 8 March 2022 changes |
3 February 2022 | Automation of fuel consumption data input into MVRFrom 29 January, the fuel consumption data that you manually enter in MVR after completing the fuel consumption statement will be done via an automated process. This means that instead of printing the fuel consumption statement and re-entering the data into MVR, you’ll just need to go into MVR to check that the vehicle information is correct. You’ll still be able to print the fuel consumption statement, but you won’t be required to do this. | 3 February 2022 changes |
14 January 2022 | Update to the COVID-19 recovery technical bulletin. The stop clock system has been phased out. | 14 January 2022 changes |
2 December 2021 | With the introduction of the traffic light system (COVID-19 Protection Framework) the ‘stop clock’ process whereby the recheck period was extended for vehicles affected by level 3 or 4 restrictions is being phased out. Any remaining vehicles that have had the clock stopped under this process will have it restarted from Friday 3 December. | 2 December 2021 changes |
November 2021 | A number of small changes occurred in November 2021. See the changes page for a summary. | November 2021 changes |
22 September 2021 | From 22 September 2021 to 30 June 2022 the requirement to etch VINs on a vehicle's rear windscreen (where applicable) is suspended. | 22 September 2021 changes |
9 August 2021 | At a recent industry meeting with Waka Kotahi and key service delivery partners (KSDPs), we discussed a number of changes that could be made to the VIRM: Entry certification, including some ‘quick win’ items. As a result of that meeting Waka Kotahi has prepared a short amendment package for the VIRM encompassing some of these quick win items. The changes are explained and shown in the August 2021 entry VIRM changes document | 9 August 2021 changes |
1 May 2021 | On 1 May 2021 a number of Land Transport Rules are being amended by way of the Amendment (Omnibus) Rules 2021. These are minor or technical amendments to keep the Land Transport Rules up to date with developments and current practice in the road transport sector and are intended to contribute to a safer, more accessible transport system. | 1 May 2021 changes |
1 April 2021 | This amendment includes:
| 1 April 2021 list of changes |
1 October 2020 | In this amendment:
| 1 October 2020 list of changes |
13 May 2020 | Waka Kotahi NZ Transport Agency has amended the VIRM to allow for some inspection and certification documents to be presented electronically. This is to assist businesses with contactless operation. The following documents will be able to be emailed:
| |
29 April 2020 | This amendment contains the items held over from the 1 April amendment:
| 29 April 2020 List of changes |
1 April 2020 | Due to COVID-19 pandemic, the 1 April 2020 VIRM amendment has been modified to only include the 1 April 2020 legislated changes regarding ABS requirements on motorcycles. The other amendment changes are now delayed until the level 4 restrictions have been lifted. In this amendment
| 1 April 2020 list of changes |
1 March 2020 | The final phase of changes related to electronic stability control (ESC) – a used motor vehicle of class MA, MB and NA light passenger and goods vehicles that is inspected at the border from 1 March 2020 must have have electronic stability control fitted. | 8-1 Service brake and park brake |
2 December 2019 | This amendment contains a number of general changes, plus a reworking of the fuel consumption information. See the list of changes for more details. | 2 December 2019 list of changes |
1 June 2019 |
| 1 June 2019 list of changes |
27 November 2018 | Due to safety risks, a three-point seatbelt imported and distributed from Business Ventures Limited (BVL) and manufactured by Jiang Su Jiu Jiu Traffic Facilities Co. Ltd. is not allowed to be installed and a vehicle with this kind of seatbelt cannot be entry certified. This is in addition to the 19 October amendment. | 7-5 Seatbelts and seatbelt anchorages |
1 November 2018 | In this amendment:
| 1 November 2018 list of changes |
19 October 2018 | Due to safety risks, a three-point seatbelt imported and distributed from Business Ventures Limited (BVL) and manufactured by Changzhou BWD, China is not allowed to be installed and a vehicle with this kind of seatbelt cannot be entry certified. | 7-5 Seatbelts and seatbelt anchorages |
1 June 2018 | In this amendment:
| 1 June 2018 list of changes |
23 May 2018 | The compulsory ‘Takata alpha airbag inflator recall order 2018’ becomes effective from 31 May 2018. As this has ramifications for the entry certification process the Transport Agency has developed a new technical bulletin to assist entry certifiers with with what to do. | |
1 March 2018 | The latest phase of changes related to electronic stability control (ESC) – used class MA vehicles (passenger cars) with engine capacity greater than 2 litres inspected at the border from 1 March 2018 must have ESC fitted. | 1 March 2018 list of changes |
1 November 2017 |
| 1 November 2017 list of changes |
1 July 2017 | Changes to recording engine type for electric vehicles from 1 July 2017 | 1 July 2017 list of changes |
1 May 2017 |
| 1 May 2017 list of changes |
1 December 2016 | In this amendment:
| 1 December 2016 list of changes |
11 March 2016 | The 1 March 2016 VIRM amendments were issued to correct a discrepancy between VIRM: Entry certification with the Land Transport Rule: Seatbelts and Seatbelt Anchorages 2002. However, a result of the amendment is that it immediately invalidated certain existing motorhome seatbelts, which was not the intent of the amendment. As a result of the repercussions, the Transport Agency is working to effect a Rule change that will clarify the intent of the Rule and not disadvantage owners of existing motorhomes. In the meantime, please refer to the modified VIRM amendments, which will be retroactively effective 1 March 2016. | 11 March 2016 list of changes |
1 March 2016 |
Important: See also 11 March corrections amendment. | 1 March and 11 March 2016 list of changes |
1 December 2015 |
| 1 December 2015 List of changes |
1 July 2015 | This amendment covers changes relating to Land Transport Rule: Light-vehicle brakes Amendment 2014 that come in to force on 1 July 2015. | 1 July 2015 list of changes |
1 November 2014 |
| 1 November 2014 List of changes |
28 April 2014 |
| 28 April 2014 list of changes |
29 October 2013 | Amendment to water damaged vehicle file review and LT351W issue. | |
1 July 2013 |
| 1 July 2013 list of changes |
1 January 2013 |
This amendment covers changes to the Land Transport Rule: Vehicle Exhaust Emissions 2007 which came into effect on 1 January 2013.
Questions and answers about the Rule changes are available on the NZTA website here. | 1 January 2013 list of changes |
1 October 2012 | This amendment covers a number of changes to the Land Transport Rule: Passenger Service Vehicles 1999 which came into effect on 1 October 2012. The main changes relate to passenger loading to include driver and crew (now called occupant loading), various PSV dimension changes, extendable steps, removal or reduction of actual weight on the front axle and requirements for dedicated wheelchair positions. This amendment only covers PSV entry inspections. |
VIRM: Entry certification (new light vehicles)
Amendments
Amendment date | Reasons for amendment | Amendment details |
---|---|---|
30 April 2024 | We're amending 2-1 Standards Compliance in line with changes to the Land Transport Rule: Vehicle Exhaust Emissions 2007. | 30 April 2024 changes |
10 December 2023 | We're amending 2-1 Standards Compliance to align with the lighting standards from the VIRM: Entry certification. | 10 December 2023 changes |
1 October 2022 | A change has been made to clarify what a disability vehicle is and specify who can record it as a disability vehicle. | 1 October 2022 changes |
1 April 2022 | Amendments as a result of the introduction of the Land Transport Rule: Vehicle Efficiency and Emissions Data 2022 | 1 April 2022 changes |
29 April 2020 | This amendment contains the items held over from the 1 April amendment:
Additionally, isolation shields of certain types have been added to the table of modifications that do not require LVV certification. | 29 April 2020 list of changes |
1 April 2020 | Due to COVID-19 pandemic, the 1 April 2020 VIRM amendment has been modified to only include the 1 April 2020 legislated changes regarding ABS requirements on motorcycles. The other amendment changes are now delayed until the level 4 restrictions have been lifted.
| 1 April 2020 list of changes |
1 July 2015 | This amendment covers changes relating to Land Transport Rule: Light-vehicle brakes Amendment 2014 that come in to force on 1 July 2015. | 1 July 2015 list of changes |
4 March 2013 | New UN/ECE Council directive added regarding external projections; utility flat decks and utility tray bodies added to list of what a cosmetic body kit can include. | 4 March 2013 list of changes |
1 January 2013 | This amendment covers changes to the Land Transport Rule: Vehicle Exhaust Emissions 2007 which came into effect on 1 January 2013. Questions and answers about the Rule changes are available on the NZTA website here. | 1 January 2013 list of changes |
VIRM: Heavy vehicle specialist certification
Amendment date | Reasons for amendment | Amendment details |
---|---|---|
1 April 2023 | Addition of section 3-5-2 Issuing a professional letter or statement. This section details how engineering certifiers can issue a professional opinion on a component when they’ve determined that an LT400 is not required. This may include situations where a clean and treat is required, or inspection of damage is recorded but a certification isn’t required yet. A class NB or NC vehicle fitted with a transmission/Cardan shaft park brake does must have a warning label, visible to the driver, advising that a transmission/Cardan shaft park brake is fitted to this vehicle. | |
1 December 2022 | Changes as a result of the introduction of the NZ Heavy Brake Test Protocol | 5-1 Brakes (general) |
7 October 2022 | Update to include changes as a result of the introduction of Land Transport Rule: Vehicle Dimensions and Mass 2016 (Bicycle Racks on Urban Buses) Class Exemption Notice 2022 on 7 October 2022. | 7-4 Swept path |
10 January 2021 | On 1 April 2021 an HVSC VIRM change introduced a new version of Technical bulletin 4 (TB4) in the heavy vehicle specialist certification VIRM and some changes to heavy vehicle and trailer brakes in the in-service VIRM. The introduction of the new TB4 was aimed at providing one source of information regarding heavy vehicle brake certification, where alteration or modifications are carried out on both new and in-service heavy vehicles. The introduction caused unintended actions and unexpected responses from both heavy vehicle certifiers and vehicle inspectors resulting in many vehicles being delayed for certification and failed at CoF inspection. The revised TB4 now requires the heavy vehicle manufacturer or the approved representative of the manufacturer to supply documentation that gives details of the braking system for the vehicle being modified, the HVSC uses this document to support the changes being made before signing off the LT400 for the work. | Technical bulletin 4 |
1 November 2021 | This amendment aligns the VIRM with new Notices of Appointment. | 1 November 2021 list of changes |
1 April 2021 | This amendment includes:
| 1 April 2021 list of changes |
1 October 2020 | In this amendment:
| 1 October 2020 list of changes |
11 August 2020 | This new technical bulletin gives guidance to certifiers regarding the design, analysis and certification of truck cab modifications. The bulletin includes the results of testing commissioned by Waka Kotahi demonstrating the comparative effect of various levels of modification on the integrity of the cab, and guidance on the use of FEA to determine whether a modification returns the cab to within safe tolerance of its original condition. | Technical bulletin 20: Modifications to truck cabs |
13 May 2020 | Waka Kotahi NZ Transport Agency has amended the VIRM to allow for some inspection and certification documents to be presented electronically. This is to assist businesses with contactless operation. The following documents will be able to be emailed:
| Introduction 3-1 General duties and responsibilities |
9 December 2019 | This amendment incorporates the Heavy Vehicle Manufacture and Repair Code of Practice (MRCOP), currently found on the NZ Truck-trailer Manufacturer’s Federation website. MRCOP has been developed to assist the industry in enabling a timely and affordable repair for straight forward and common repairs, reduce down-time to operators, as well as allow routine and repetitive repair and manufacturing tasks without requiring direct involvement of a heavy vehicle engineering certifier. It is designed to ensure that heavy vehicles are both safe and compliant. In addition to MRCOP, some other smaller amendments to the VIRM have also been published. | 9 December 2019 changes |
2 December 2019 | Two small changes to align with the in-service VIRM. | 2 December 2019 changes |
6 March 2019 | These changes bring the VIRM into line with current standards and practices with welding and welding qualifications, in particular Technical bulletin 10 and the Heavy Vehicles Rule. | 6 March 2019 changes |
1 November 2018 | Clarification that modification to the occupant protection structure of a cab require HVS certification unless those modifications are type approved | 4-2 Body and cab |
9 April 2018 | In consultation with a key HVSC industry group, the NZ Transport Agency has been working to complete the incorporation of HVSC memos into the HVSC vehicle inspection requirements manual (VIRM). This has been done to centralise sources of information for your ease of access and to allow for a simpler change process going forward. This work is now complete and as of Monday 9 April 2018 all HVSC memos are rescinded and the VIRM amendment will go live. See the list of changes for more details. | 9 April 2018 list of changes |
1 February 2017 | Land Transport Rule: Vehicle Dimensions and Mass 2016 In November 2016, the Vehicle Dimensions and Mass (VDAM) Rule 2016 was signed, coming into effect on 1 February 2017. The rule sets vehicle size and weight limits, and vehicle configuration requirements, with a focus on heavy vehicles. It is intended to strike a reasonable balance between the risks that heavy vehicles present to public safety, and the efficient operation of the heavy vehicle fleet within the constraints imposed by the road network. As a result of the new rule, there are updates to a number of sections in the VIRM. | 1 February 2017 list of changes |
24 May 2016 | Addition of Technical bulletin 15: SARN brake data. This technical bulletin replaces Memo 86. | 24 May 2016 list of changes |
VIRM: In-service certification
Amendment date | Reasons for amendment | Amendment details |
---|---|---|
23 April 2024 | Reversal of left-hand drive requirement for ATVs. | WoF and CoF changes |
1 April 2024 | This amendment includes:
| WoF only changes WoF and CoF changes |
Upcoming (planned for 1 March 2024, now delayed) | All warrant or certificate of fitness inspections must include checking registration plates (tractors, forklifts, unregistered and unclassified vehicles are excluded). We're adding new content to support this change. | Previews will be linked here once available. Latest update |
1 October 2023 | This amendment includes:
| WoF only changes WoF and CoF changes |
11 July 2023 | Following changes to the NZ Heavy Brake Test Protocol, additional vehicle classes have been added for roller brake machine (RBM) testing for vehicles fitted with Cardan shaft park brakes (Table 8-1-9). | CoF only changes |
1 May 2023 | Updates to the NZ heavy vehicle brake test protocol has meant changes are required to the Cardan shaft park brake RBM procedure and brake force chart for class NC vehicles (Table 8-1-9) and technical bulletin 9. | WoF and CoF changes |
1 April 2023 | This amendment includes:
| |
1 December 2022 | Changes as a result of the introduction of the NZ Heavy Brake Test Protocol | 1 December 2022 changes |
7 October 2022 | Update to include changes as a result of the introduction of Land Transport Rule: Vehicle Dimensions and Mass 2016 (Bicycle Racks on Urban Buses) Class Exemption Notice 2022 on 7 October 2022. | 7 October 2022 changes |
1 October 2022 | A small number of updates regarding:
| |
13 June 2022 | Updates to approved operating systems and web browsers used to connect to Waka Kotahi systems. | 13 June 2022 changes |
1 April 2022 | A small amendment containing general updates. | 1 April 2022 changes |
8 March 2022 | The recheck period can be extended if a site has to temporarily close due to COVID-19 to a maximum of 10 days. | 8 March 2022 changes |
14 January 2022 | Update to the COVID-19 recovery technical bulletin. The stop clock system has been phased out. | 14 January 2022 changes |
10 January 2022 | Update to heavy vehicle brakes and heavy trailer brakes sections, aligning with the update to Technical bulletin 4 in the Heavy vehicle specialist VIRM | 10 January changes |
VIRM: Light vehicle repair certification
Amendment date | Reason for amendment | Amendment details |
---|---|---|
21 February 2024 | Amending Technical bulletin 4 to match changes to the corresponding content in the Entry VIRM. Entry certification changes | Technical bulletin 4: Threshold for requiring repair certification |
1 October 2022 | This amendment specifies that vehicles that have had acid wash treatment should be sent to repair certifiers for assessment. | 1 October 2022 changes |
5 April 2022 | Addition of a new form and changes to Category C | 5 April changes |
1 April 2021 | This amendment includes:
| 1 April 2021 list of changes |
1 August 2020 | This amendment adds clarification to the vehicle quarantine process and adds a number of new sections to a redesigned introduction section 3, and also a new technical bulletin. These new sections focus on:
| 1 August 2020 list of changes |
13 May 2020 | Waka Kotahi NZ Transport Agency has amended the VIRM to allow for some inspection and certification documents to be presented electronically. This is to assist businesses with contactless operation. The following documents will be able to be emailed:
| Introduction 3 Inspection and certification process |
13 December 2017 | In this amendment:
| 13 December 2017 list of changes |
10 April 2017 | In this amendment:
| 10 April 2017 list of changes |
7 October 2016 |
| 7 October 2016 List of changes |
29 October 2013 | Amendment to water damaged vehicle file review and LT351W issue. | |
1 October 2013 |
Additionally, three changes come into effect on 1 january 2014. These items have been delayed 3 months to give you an opportunity to set up or modify processes and to purchase any equipment that you may need:
| 1 October 2013 List of changes |
Minor changes & improvements register
VIRM: In-service certification
Minor changes and improvements register
VIRM: In-service certification
Date | Page | Change |
---|---|---|
4 March 2024 | 3-11 Rechecks | Removed link to COVID-19 technical bulletin which was removed on 4 December 2023. |
18 December 2023 | 10-1 Load anchorages (heavy trailers) | We've updated Table 10-1-1 under Heavy trailers to match Table 14-1-1 in the Heavy vehicles section. |
4 December 2023 | Technical bulletin COVID-19 recovery | This technical bulletin is no longer required and has been removed. |
7 November 2023 | Technical bulletin (CoF) 2: OEM wheel rim options | 'Speedline' added to Mercedes-Benz table. |
NZ Heavy Brake Test Protocol | Minor errors (spelling) fixed and number of days on page 35 corrected. | |
4 Jacking points for common suspension types | Minor correction to image for 'double wishbone, spring strut acting on lower arm'. | |
4 October 2023 | 5-1 Glazing (general vehicles) | Note about 5% tolerance for transparent overlays added to other sections (expanding 18 July 2023 update). |
5-1 Glazing (light PSVs) | ||
5 Inspections premises and equipment | Models STT 30 and STT45 added to 5.5 Approved brake test equipment (WoF) and 5.6 Approved brake test equipment (CoF – light vehicles). | |
14 September 2023 | 2-1 External projections (heavy) | Towbars removed from Table 2-1-1 as requested by VTNZ. |
18 July 2023 | 4-5 Direction indicator lamps | Updated wording on stop lights for vehicles manufactured for the American market. |
4-10 Stop lamps | ||
5-6 PSV demisters (light) | Updated 'The windscreen or side window' to 'The windscreen and side window' as per section 6.10 of the Glazing rule. | |
5-6 PSV demisters (heavy) | ||
5-1 Glazing (general vehicles) | Note added about 5% tolerance for transparent overlays for rear and rear-side windows. | |
5-1 Glazing (light PSVs) | ||
12-5 Heavy vehicle fifth wheel or ball coupling (for towing a semi-trailer) | Removed the word 'powered' to align with the heavy vehicle rule. | |
Technical bulletin (CoF) 2: OEM wheel rim options | 'Armoury' added to Southpac table. | |
Foton Auman BJ1088LT8995 added to table. | ||
31 May 2023 | Introduction 6 Appointments | Under 6.13 Certificate of fitness - heavy vehicles (CoF B): 'two months' changed to 'three months' to align with the correct appointment process. |
16 May 2023 | Technical bulletin (CoF) 2: OEM wheel rim options |
|
Technical bulletin 8: Factory produced bodies fitted to new imported Heavy Motor Vehicles (first registered in New Zealand) | Three Foton models and one Mercedes-Benz model added | |
27 February 2023 | 5 Inspection premises and equipment | Sherpa PPS-101-ECO (plate brake tester) added to list of approved roller brake machines for WoF and CoF A |
8-1 Service brake and park brake | Double up of brake rotors content fixed | |
10-1 Tyres and wheels | Winter tyres notes updated | |
Technical bulletin (CoF) 2: OEM wheel rim options |
| |
Technical bulletin 7: Stock crate retention certification | Change in name of page from Stock crate certification | |
1 February 2023 | Introduction 6 Appointments |
|
24 January 2023 | Technical bulletin (CoF) 2: OEM wheel rim options |
|
15 December 2022 | Technical bulletin 8: Factory produced bodies fitted to new imported Heavy Motor Vehicles (first registered in New Zealand) |
|
17 November 2022 | Technical bulletin (CoF) 2: OEM wheel rim options | Large update to the Penske table. |
15 November 2022 | Seatbelt Manufacturers NZ Ltd. added as an approved seatbelt webbing company. | |
15 November 2022 | VIN and chassis number | Canterbury Vehicle Compliance (CVC) and i4Checkpoint added as VIN issuing agents to VIN and chassis number pages. |
7 October 2022 | Four new Foton models added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
6 October 2022 | PSV doors and doorways | Reason for rejection 18b regarding manually operated doors removed. |
12 July 2022 | Foton Aumark BJ1088LB5995 and BJ1088LB8995 added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
17 June 2022 | 5 Inspection premises and equipment | Maha 220 Connect and Maha 250 Connect added to list of approved roller brake machines for WoF and CoF A |
16 June 2022 | Technical bulletin (CoF) 2: OEM wheel rim options | Steel rim type by Wheels India added to UD Trucks table |
7 June 2022 | Technical bulletin (CoF) 2: OEM wheel rim options | 'Accuride' added to Hino table |
18 March 2022 | Hino FE2AJ1A-FCCAED added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
3 March 2022 | Technical bulletin (CoF) 2: OEM wheel rim options | 'Weight Cheetah' added to Hino table |
28 February 2022 | 'LVV' removed as the page applies to heavy vehicles (heavy vehicles cannot be LVV certified) | |
25 January 2022 | Technical bulletin (CoF) 2: OEM wheel rim options | Two Hino models added. 700 series FS1A and 500 series FL8J |
20 December 2021 | Foton Aumark BJ1078LT5995 and BJ1078LT8495 added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
6 December 2021 | 5 Inspection premises and equipment | AECS STT 30 and Energotest EnergoSM Decelerometer added to roller brake machine list for CoF B |
10 September 2021 | 5 Inspection premises and equipment | AECS STT10e roller brake machine added for WoF and CoF A |
30 August 2021 | Technical bulletin: COVID-19 recovery | Added to rechecks section: A vehicle currently held in Quarantine at entry certification site or held in quarantine by a repair certifier may also apply the stop clock system providing the vehicle does not exceed the quarantine mileage restrictions |
6 August 2021 | A large number of Hino Model 300 vehicles added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
22 July 2021 | Website for Belt Tech NZ Ltd added | |
13 July 2021 | Two new companies have been added as exempted seatbelt re-webbing organisations:
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24 May 2021 | 5 Inspection premises and equipment | BM Autoteknik 14200 roller brake machines added for CoF B |
20 May 2021 | 5 Inspection premises and equipment |
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20 April 2021 | Hino Model 300 XZU710R-WKTSSQ3D added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
8 April 2021 | To assist with minimising delays, temporary permits may be issued to vehicles that have had a minor fault repaired by a manufacturing certifier but that have not yet had an LT400 issued. The manufacturing certifier must issue the CoF inspector a written professional opinion stating the repair is carried out to industry best practice. | |
1 March 2021 | Technical bulletin (CoF) 2: OEM wheel rim options | Isuzu NZ added |
25 February 2021 | Technical bulletin (general) 11: Electronic stability control identification | Added the the identification of ESC table: MINI DTC (Dynamic Traction Control) |
25 November 2020 | 5 Inspection premises and equipment | Ravaglioli roller brake machine models RT102/6 GLFP and RT102/6 GPE added for WoF and CoF A |
5 November 2020 | Three additional Foton models added | |
5 November 2020 | Autosafe and APV are the only companies in New Zealand to have been granted exemptions to re-web seatbelts. These exemptions have been granted under strict conditions. Waka Kotahi is aware that there are other companies who have been re-web seatbelts, but this is illegal. Autosafe has a list of seatbelt installers on its website that is regularly updated. There are three specialist installers in Auckland, Wellington and Christchurch and a number of other organisations that can assist with seatbelt installations. The list is available at www.autosafe.co.nz | |
12 October 2020 | Technical bulletin (CoF) 2: OEM wheel rim options | Hino Distributors (NZ) Ltd. table modified - 8.25" rim width added |
24 September 2020 | Technical bulletin (CoF) 2: OEM wheel rim options | UD Trucks Distributors (NZ) Ltd added |
18 September 2020 | General vehicles 7-5 Seatbelts and seatbelts anchorages | New reason for rejection:
New technical bulletin explaining how to identify compliant and non-complaint re-webbed seatbelts |
31 August 2020 | Deletion of text regarding certain Trailpro trailers not being part of the recall (all Trailpro trailers are under recall). | |
12 August 2020 | Technical bulletin: COVID-19 recovery | Recheck section of the bulletin updated |
7 August 2020 | Technical bulletin (CoF) 2: OEM wheel rim options | Hino Distributors (NZ) Ltd. table added |
31 July 2020 | Technical bulletin (CoF) 2: OEM wheel rim options | Rim width of "12.25” (Mack Truck only)" added to Motor Truck Distributors Ltd. table |
13 July 2020 | Isuzu NMR models added to the Isuzu table | |
19 June 2020 | Technical bulletin: COVID-19 recovery | Recheck section of the bulletin updated as the recheck stop-clock extension period has concuded. |
Hino Model 300 XZU710R-HKTRSQ3D added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | ||
8 June 2020 | MC 4-1 Headlamps | Figure 4-1-1 and Table 4-1-1 updated to align with the general vehicles image. |
22 May 2020 | 5 Inspection premises and equipment | Autoteknik and BM Autoteknik content merged as they are the same manufacturer. |
1 May 2020 | Technical bulletin 15: Identifying compliant hitches and brake systems | Text refined regarding brakes needing to act on each wheel of every axle to be compliant. |
6 April 2020 | Image of Kyokuto plate added | |
13 February 2020 | 5 Inspection premises and equipment | 'Eco' added to PlateTronic/SafeTstop Pitstop 2P |
21 November 2019 | Mistubishi Fuso/Fuso table consolidated and new models added (Fuso Enduro FO3128 Tipper and Fuso FK62FH Fighter FK1125 Tipper). | |
18 October 2019 | Tractors: Introduction | Correction that only vehicle inspectors that have inspection group 5 authorisation will automatically qualify for inspection group 6 authorisation. This doesn't apply to inspecting organisations. |
9 October 2019 | Hino Model 300 XZU605R-HKTMSQ3 added to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
1 July 2019 | 5 Inspection premises and equipment | Vamag RBT/C MS roller brake machine added for CoF B |
28 May 2019 |
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14 May 2019 | Addition of Foton Aumark BJ1051 (2.8L) - BJ1051V9JD4-FP TIPPER to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 tables | |
14 May 2019 | Technical bulletin (CoF) 2: OEM wheel rim options | Mercedes-Benz added |
29/11/2018 | Further information regarding identifying Trailpro TP5 and TP8 trailers added. | |
16 November 2018 | Heavy trailers 5-1: Service brake, parking brake, emergency brake and breakaway brake | An air-operated spring parking brake that has been retrofitted to a vehicle to replace a wind-on parking brake must be certified by an HVSC with the brakes category HVEK. |
25 September 2018 | Addition of FUSO FDA60B Canter 161 to the Vehicles fitted with manufacturer-equipped tipper bodies that do not require an LT400 table | |
8 June 2018 | 5 Inspection premises and equipment | The following models of roller brake machine added for CoF B:
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9 May 2018 | Light PSV entry and exit steps, ramps and hoists Heavy PSV entry and exit steps, ramps and hoists | Ramps removed from Mandatory equipment with regard to load rating |
7 May 2018 | Technical bulletin (general) 11: Electronic stability control identification | Added the the identification of ESC table: DTC (Dynamic Traction Control)Note: If a BMW has DTC displayed the vehicle can be accepted as containing an ESC system. The underlying technology to DTC includes DSC - which is an ESC system) |
3 May 2018 | 5 Inspection premises and equipment | The following models of roller brake machine added for WoF and CoF A:
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1 May 2018 | Heavy trailer 10-2: Stock crates and stock crate retention devices | Change to align with Heavy vehicles 14-2. Namely that Reasons for rejection 1d, 1e and 1f do not apply to monocoque stock crates. |
20 April 2018 | 5 Inspection premises and equipment | AECS STT 45 roller brake machine added for CoF B. |
26 March 2018 | Updated to include some Fuso-manufactured tipper bodies. | |
17 November 2017 | Heavy vehicles 7-5 Seatbelts and seatbelt requirements |
Table 7-5-7 title updated for clarity to: Seatbelt requirements for heavy vehicles (first registered in New Zealand from 1 April 2002) and all heavy motorhomes (first registered anytime) |
20 June 2017 | Heavy vehicle 14-2: Stock crates and stock crate retention devices Technical bulletin (CoF) 7: Stock crate certification | Clarifications around plating requirements |
11 May 2017 | 5 Inspection premises and equipment | Sherpa PBT-24-4757 roller brake machine added for WoF and CoF A. |
10 April 2017 | 5 Inspection premises and equipment | BM Autoteknik BM18200 roller brake machines added for WoF, CoF A and CoF B |
16 March 2017 | 5 Inspection premises and equipment | Vamag RBT3500 C7 and RBT 3500 XS roller brake machines added for WoF and CoF A |
6 March 2017 | 5 Inspection premises and equipment | MAHA MTL 5250 rollerbrake machine added for WoF, CoF A and CoF B |
5 January 2017 | 5 Inspection premises and equipment | AECS STT 10 roller brake machine added for WoF and CoF A. |
14 October 2016 Updated 2/11/16 28/11/16 | What to do regarding the Takata airbag recall. | |
14 October 2016 | Technical bulletin (CoF) 7: Stock crate certification |
New technical bulletin. It is important that stock crate retention is correctly certified to the appropriate standard. This technical bulletin provides explanations of different types of stock crates (fitted to a vehicle with a GVM of 6000 kg or more) their attachments, how to identify them, and how to identify their certification. |
28 June 2016 | 3-1 Duties and responsibilities | Section 3.1.6.2 has been updated. The previous wording could have been interpreted as the Transport Agency being required to give 21 days notice before imposing any remedial action (such as training, revisiting the VIRM requirements etc) where an inspecting organisation or vehicle inspector fails to comply with requirements. It is in everyone’s best interests that there is no delay in ordering remedial action. The 21 days notice only applies to suspension (excluding immediate suspension) and revocation. |
15 June 2016 | 5 Inspection premises and equipment | RBMs added. WoF and CoF A
CoF B
|
10 June 2016 | Technical bulletin (CoF) 6: MIchelin X Multiway tyre | New bulletin for clarification. |
31 May 2016 | Introduction 5 Inspection premises and equipment | Additional Jevol RBMs added to Table 5.5, 5.6 and 5.7. |
12 April 2016 | Technical bulletin (CoF) 2: OEM wheel rim options | Wheel rim options for MAN Truck and Bus added. |
19 November 2015 | MC 10-1 Tyres and wheels | A low volume vehicle of class LC which was certified before 1/11/2015 may be fitted with a car tyre if listed on its LVV certification plate. |
13 August 2015 | Service brake, parking brake and breakaway brake | Removed ' emergency brake' from title. |
3 July 2015 | 14-1 Load anchorages | Removed due to J-hooks being an operational, not a certification issue. |
26 June 2015 | Introduction 6 Appointments | 6.1.4 Requirements to retain appointment Added clarity around the new requirements regarding the number of inspections required per year to retain appointment. |
3 June 2015 | LPSV 10-1 Tyres and wheels | Under Note 3: Clarified definition of winter tyres. |
3 June 2015 | Figure 7-5-5 FS012 Upper seatbelt anchorage request form: Updated to new version. |
VIRM: Entry certification
Minor changes and improvements register
VIRM: Entry certification
Date | Page | Change |
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9 April 2024 | Reference material 82: Sample Singapore LTA technical letter | New Singapore LTA letter that can be accepted from 6 March 2024 |
4 March 2024 | Annex C: conditional operation of a vehicle | Drivesure have been assigned a TCERT code TCERTDS. |
16 October 2023 | Technical bulletin 33: Left-hand drive vehicles 1-7 Document availability | Update to Waka Kotahi contact details. |
14 August 2023 | Technical bulletin 11: Inspection of motorhomes | Slight change to some wording to specify campervan/motorhome. |
1 August 2023 | 1-10 Vehicle rechecks | Updated quarantine period from 90 to 180 days - this was later rolled back for 'Quarantine system for entry-level certification vehicles' on 14 August 2023. |
21 July 2023 | Technical bulletin: 41 Entry certification procedures for certain modified vehicles | Removed example of new modification plate (Blue) from Australia for heavy vehicles that have factory approved bodies or equipment and are registered in the RAV system. This was added in error on 17 May 2023. |
18 May 2023 | 2-2 Vehicle attributes definitions | ATV definition updated to align correctly with the Land Transport Rule: Vehicle Standards Compliance 2002 |
17 May 2023 | Pre-registration and VIN 5-3 Completing the left-hand drive process Technical bulletin 23: Used imported motorsport vehicles Technical bulletin 25: Immigrants' vehicles |
LANDATA does not allow a vehicle to be registered without a warrant of fitness or certificate of fitness, this aligns with the Land Transport Rule: Vehicle standards compliance 2002 (section 6.8). The vehicles should have the MR2a completed in the name of the permit holder to avoid them being registered
under a different identity. The following has been removed from the affected pages: "The vehicle must be registered in the name of the person registering the vehicle before a warrant of fitness can be issued." |
Technical bulletin 23: Used imported motorsport vehicles |
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Technical bulletin: 41 Entry certification procedures for certain modified vehicles |
Example of new modification plate (Blue) from Australia for heavy vehicles that have factory approved bodies or equipment and are registered in the RAV system Note: This example was removed 21 July 2023. | |
16 May 2023 | 5-1 General duties and responsibilities | Incorrect information corrected. Document retantion should be five years |
27 February 2023 | 2-1 Vehicle attributes definitions | Table 2-2-1 - vehicle types 10 and 11 changed to 'N' |
Technical bulletin 32: Static tilt stability compliance | Two Fuso Custom Bus models added | |
Technical bulletin: 41 Entry certification procedures for certain modified vehicles | Alternative to 2nd stage ADR plate/label added | |
Reference material 69: Sample auction invoices | New sample Pickles auction invoice added | |
2 February 2023 | Reference material 22: Sample export certificates (Japan) | New sample certificate added. |
1 February 2023 | Inspection premises and equipment | Minimum access and exit width lowered to 2.0m for class LA, LB, and LC vehicles |
Reference material 62: Sample letter – Recognition of specified vehicle as an immigrant’s vehicle | Sample letter updated with new references | |
11 July 2022 | Technical bulletin 28: Exhaust emissions standards requirements | Japan 2016 added to Table 3. Test regime codes for exhaust emissions standards from 1/1/2012 MIA brakes standards compliance list updated |
29 September 2021 | 8-2 Inspection specifications | TEMB Auto Brake Co. Ltd added recognised brake friction material manufacturers |
30 August 2021 | Technical bulletin: COVID-19 recovery | Added to rechecks section: A vehicle currently held in Quarantine at entry certification site or held in quarantine by a repair certifier may also apply the stop clock system providing the vehicle does not exceed the quarantine mileage restrictions. |
28 June 2021 | Technical bulletin 41: Entry certification procedures for certain modified vehicles | A change has been made to the technical bulletin to clarify when specialist certification is required on a type approved vehicle, where the modification either does not meet a particular New Zealand rule requirement or is not safe. |
25 May 2021 | Technical bulletin 43: Takata airbag recalls | Note at top of page added: sometimes the New Zealand distributor will not have been advised of the recall by the manufacturer as the vehicle was not first registered in New Zealand. Therefore, confirmation must be obtained from the the manufacturer or manufacturers representative in the country of origin based in the country of export or the manufacturers global records. Receipts from the New Zealand distributor or franchised dealer confirming the work has been completed is an acceptable alternative. |
25 February 2021 | Technical bulletin 37: Electronic stability control identification | Added the the identification of ESC table: MINI DTC (Dynamic Traction Control) |
22 February 2021 | 8-2 Inspection specifications | Specific AP Racing products added recognised brake friction material manufacturers |
22 January 2021 | Technical bulletin 32: Static tilt stability compliance | Two new Fuso Rosa school Euro 6 models added |
10 December 2020 | Contact details updated | |
25 November 2020 | New sample certificates added | |
10 November 2020 | 8-2 Inspection specifications | MY 2016 Ltd added as an approved brake friction material manufacturer in Figure 8-2-1. |
20 July 2020 | 3-3 Assigning a VIN to a low volume vehicle | LVV issued VINs can start with '6Y9' and '6Z9' as well as the already mentioned '7A9'. |
29 May 2020 | Technical bulletin 28: Exhaust emissions standards requirements | Notes added to Table A: Translation of EC directives to further explain the relationship between some letter designations and European standards. |
22 May 2020 | 1-1 Registering a vehicle for the first time in New Zealand Reference material 83: Sample Singapore LTA technical letter | Electronically signed Singapore LTA technical letters can now be accepted from the vehicle owner/importer. |
8 November 2019 | Reference material 29: Sample European Community (EC) whole vehicle approval plate | Note 3 updated to correctly align with legislation. |
5 September 2019 | Technical bulletin 37: Electronic stability control identification | The original wording of the page could be misinterpreted to mean any LVV vehicle does not need electronic stability control. This has been clarified to the original intent that only LVV vehicles manufactured, assembled or scratch-built in quantities of 500 or less in any one year (ie, not a uniquely modified low volume vehicle) that was not originally fitted with an electronic stability control system and is certified in accordance with the Low Volume Vehicle Code |
28 August 2019 | Pre-registration and VIN 2-2 Vehicle attributes definitions | If the following vehicles have travaled more than 2000km, approval must be sought from the Transport Agency to be treated as new: MD3, MD4, ME, NB, NC, TC, TD class and NA class motorhomes. Previously this was 1000km |
1 July 2019 | Annex C: conditional operation of a vehicle | Process further clarified. |
1 May 2019 | Reference material 70: Sample hpi and Experion reports | Sample hpi Trade Services report added. |
1 May 2019 | Reference material 14: Translations of Japanese year of manufacture | From 1 May 2019 there will be a new character on Japanese certificates. This is because from 1 May 2019 the reign of Japan’s next emperor will begin. This will be known as the Reiwa era, and it starts at year 1 (we are currently in year 31 of the Heisei era). Newer certificates already include the year in our terms too (eg 2019). There will be no format changes to the certificates. |
26 March 2019 | Technical bulletin 28: Exhaust emissions standards compliance | Table B. Translation information for UN/ECE regulations: Added UN/ECE regulation 83.06 - Euro 5 (eg E11 - 85R - 062439 - J) |
12 December 2018 | 1-6 Specialist certification | Table 1-6-2 Light vehicle certification type codes
|
16 October 2018 | Technical bulletin 43: Takata airbag recalls | Update to include a note about the border inspection process changes from 1 November 2018. |
12 October 2018 | Technical bulletin 6: Auxiliary bars | Minor change to align with the VIRM: Light vehicle repair certification. |
18 August 2018 | Sample auction invoices | Sample Fleetwise auction invoice added |
7 May 2018 | Technical bulletin 37: Electronic stability control identification | Added the the identification of ESC table: DTC (Dynamic Traction Control) |
21 March 2018 | Removal of requirement to have an LT351F letter and present it to the Transport Agency. This brings the technical bulletin in line with the VIRM: Light vehicle repair certification amendment of 13/12/2017. | |
2 March 2018 | 8-2 Inspection specifications |
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21 December 2017 | Technical bulletin 37: Electronic stability control identification | Added for clarity: A tell-tale indicator with the letters 'TC' or 'Traction Control' is not an indication of ESC fitment and cannot be accepted as such. The Transport Agency is aware of a letter provided by a Land Rover dealer erroneously stating that vehicles with 'TC' tell-tales are fitted with a form of ESC. This letter cannot be accepted as evidence of ESC fitment. |
14 December | Technical bulletin 41: Entry certification changes for certain light vehicles | Changes with regard to European vehicles and 2001/116/EC around second and final stage manufacture. |
7 November 2017 | Technical bulletin 37: Electronic stability control identification | DTC (Dynamic Traction Control) removed from BMW acronyms. |
2 October 2017 | 8-2 Inspection specifications |
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20 June 2017 | Technical bulletin 23: Used imported motorsport vehicles | The Certifier ID to be recorded for a motorsport authority card has been changed to >TMWM1< |
16 May 2017 | SoC NZ Ltd now issues TÜV SÜD full statements of compliance and emission certificates. Text updated to reflect this and new sample certificates added. | |
31 March 2017 | Reference material 69: Sample auction invoices | Hassalls Auctions added |
Contact details updated (Gerhard Moser removed) | ||
2 February 2017 | Technical bulletin 17 Seatbelt and seatbelt anchorage standards for heavy motor vehicles | MIA standards compliance table updated. |
1 February 2017 | Technical bulletin 38: Class MC vehicle definition | Clarifications in the interpretation section. |
13 December 2016 | 1-1 Registering a vehicle for the first time in New Zealand | Clarifies that CMVSS is acceptable for light vehicles only. |
November 2016 | Technical bulletin 40: Passenger airbag inspection – used imported | Bulletin updated with list of vehicles included and how to spot a vehicle that has had its recall done. |
21 October 2016 | Technical bulletin 41: Entry certification changes for certain light vehicles | The Transport Agency has introduced some changes to the certification of certain modified light vehicles entering the New Zealand fleet from overseas. This change is in-place from 1 November 2016, and the VIRMs will be updated in the 1 December 2016 amendment. This bulletin forms a temporary instruction until this VIRM amendment is published. |
4 October 2016 | Technical bulletin 40: Passenger airbag inspection – used imported | For all used vehicles from Japan presented for entry certification on or after 5 October 2016, entry certifiers are required to visually verify that the front passenger airbags are present and connected to the SRS system. |
18 July 2016 | Technical bulletin 38: Class MC vehicle definition | This technical bulletin sets out the Transport Agency’s interpretation of the definition of a class MC vehicle to enable it to be applied consistently by entry certifiers and vehicle importers. |
22 June 2015 | 1-5 Unfinished heavy vehicles | ITAS Ltd and Canterbury Vehicle Compliance Ltd added to entry certifier list. |
17 June 2016 | 10-1 Tyres, wheels and hubs | Added to JATMA standards table: Compliance is assured if the tyre markings contain the brand name Bridgestone, the size designation 11R22.5 G540 together with the words ‘Made in Thailand’. |
3 June 2016 | 8-1 Service brake and park brake Technical bulletin 37 Identification of ESC | The text 'when fully phased in' deleted from Note 1 for clarity. |
25 May 2016 | Technical bulletin 17 Seatbelt and seatbelt anchorage standards for heavy motor vehicles | Standards compliance table updated. |
5 April 2016 | 2-2 Vehicle attributes definitions |
With regard to a vehicle that has travelled over 250km, but may still be considered new, added: "If in doubt or it has travelled more than 250km email vehicles@nzta.govt.nz or fax 06 953 6406. You will need to provide the reason for the distance travelled and copies of any overseas documents." |
8 March 2016 | Aligned Note 1 with Note 1 of Technical bulletin 37: Electronic stability control identification. | |
17 February 2016 | 2-1 External projections | Links added to VIRM: In-service certification across more vehicle types. |
15 February 2016 | 1-2 Re-registering a vehicle | Update of contact details from Technical Services (Vehicles team) to Customer Access (Assessments team). |
16 December 2015 | TB 32 Static tilt stability compliance | Mitsubishi Fuso Rosa, model code BE64DJRMBFAF added to list of vehicles meeting static tilt stability requirements. |
1 December 2015 | 1-1 Registering a vehicle for the first time in New Zealand |
In the 1 December 2015 amendment a change was omitted: An entry certifier processing a parallel-imported new light vehicle must |
20 October 2015 | Introduction: 8 Appointments | Deleted text that was added on 31 July 2015. |
14 September 2015 | TB 22 Anchorage of demountable body assemblies | Removed due to J-hooks being an operational, not a certification issue. |
20 August 2015 | 2-2 Vehicle attributes definitions |
Added to LVV row in Default makes for low volume vehicles table: Note: The default make of LVVTA still exists in LANDATA but should no longer be used. |
31 July 2015 | Introduction: 8 Appointments | Added: The NZ Transport Agency is currently reviewing the application requirements for the certification of light vehicles for entry into the NZ fleet. When that review is completed that fact will be notified on this page. Please do not forward any fresh applications until such notification. |
23 July 2015 | Reference material 69: Sample auction invoices | Autorola and Brisbane Motor Auction samples added. |
26 June 2015 | Technical bulletin 32: Static tilt stability compliance | Model code BE64DJRMBSCH added to list of accepted vehicles. |
9 June 2015 | 3-3 Inspection specifications | During entry-level certification, vehicles of class MA, MB, MC, MD1, MD2 and NA must undergo an invasive structural inspection (text after 1 Nov 2014 amendment said class M and N). |
3 June 2015 | Reference material 55 FS012 upper seatbelt anchorage request form | Updated to new version. |
VIRM: Entry certification (new light vehicles)
Minor changes and improvements register
VIRM: Entry certification (new light vehicles)
Date | Page | Change |
---|---|---|
9 December 2019 | 2-1 Standards compliance | Added Australian Design Rule 92, Vehicle Standard (Australian Design Rule 92/00 – External Projections) 2018 |
9 June 2016 | 2-1 Standards compliance | In tyres section, added:
|
20 October 2015 | Introduction: 6 Appointments | Deleted text that was added on 31 July 2015. |
31 July 2015 | Introduction: 6 Appointments | Added: The NZ Transport Agency is currently reviewing the application requirements for the certification of light vehicles for entry into the NZ fleet. When that review is completed that fact will be notified on this page. Please do not forward any fresh applications until such notification. |
VIRM: Heavy vehicle specialist certification
Minor changes and improvements register
VIRM: Heavy vehicle specialist certification
Date | Page | Change |
---|---|---|
18 December 2023 | 5-1 Brakes (General) | Reason for rejection 31: added Note 3 to clarify software requirements. |
1 October 2023 | Introduction 8 Definitions | Updating definition of 'safe tolerance' to align with the Land Transport Rule: Heavy Vehicles 2004. |
12 April 2021 | Introduction 1 Purpose and scope | Safety Issues – safe work practices content updated |
24 August 2020 | 3-1 Duties and responsibilities | Update regarding the extension of appointments |
21 May 2019 | Technical bulletin 13: Stock crate certification | Updated to align with VIRM: In-service certification, Technical bulletin 7: Stock crate certification |
16 November 2018 | Technical bulletin 4: Modification thresholds for the Heavy Vehicle Brakes Rule | An air-operated spring parking brake that has been retrofitted to a vehicle to replace a wind-on parking brake must be certified by an HVSC with the brakes category HVEK. |
26 September 2018 | Throughout the manual | Update and addition of welding standards:
|
26 June 2018 | Technical bulletin 6: Certification of light vehicles towing heavy trailers | Changes to clarify that Land Transport rules don’t mandate the certification of towing connection on a light vehicle, even when used to tow a heavy trailer. |
12 October 2017 | Introduction 3-7 Record of certification | Changes to align with VIRM: In-service certification 14-1 Load anchorages |
21 March 2017 | Rfr 22: updated speed limit to 50km/h from 30km/h to align with Land Transport Rule: Steering Systems 2001, section 2.4. | |
14 October 2016 | Technical bulletin 16: Stock crate certification | New technical bulletin. It is important that stock crate retention is correctly certified to the appropriate standard. This technical bulletin provides explanations of different types of stock crates (fitted to a vehicle with a GVM of 6000 kg or more) their attachments, how to identify them, and how to identify their certification. |
27 October 2015 | Technical bulletin 14: Attributes sheet for 50MAX permit | Added link to 50MAX vehicle combination attributes sheet |
VIRM: Light vehicle repair certification
Minor changes and improvements register
VIRM: Light vehicle repair certification
Date | Page | Change |
---|---|---|
4 April 2024 | 9-4 Component protection | Update to Reason for rejection 1 to align with RepairCert NZ Technical bulletin 04-2024 The Correct Use of Weld-through Primers |
10 July 2023 | Changed maximum quarantine period from 90 calendar days to 180 calendar days. | |
3-1 Duties and responsibilities | Changed references and link to the Repair Certifiers' Association (RCA) to the new entity, RepairCertNZ. | |
3-10 Evidence of repair and inspection process |
Interim amendments
Interim amendments
Interim amendments were issued in 2017 and 2018 as a stop-gap between scheduled amendments. They would outline changes to an inspection process and when they'd take effect. The changes would be incorporated into the VIRM as part of the next scheduled amendment.
Interim amendments are no longer in use, changes will either be recorded as amendments or minor changes.
Interim amendment | VIRM | Issue date | Effective date | VIRM amendment incorporation |
---|---|---|---|---|
New vs used delivery miles | Entry certification | 6 July 2018 | 13 July 2018 | 1 November 2018 |
Heavy vehicle modifications | In-service certification (WoF and CoF) Note: this item is CoF only. | 12 February 2018 | 1 March 2018 | 1 June 2018 |
Technical note 2: Small passenger services changes* |
In-service certification (WoF and CoF) Note: this item is light vehicle CoF only. | 4 September 2017 | 1 October 2017 | 1 November 2017 |
In-service certification (WoF and CoF) Note: this item is CoF only. | 8 August 2017 | 22 August 2017 | 1 November 2017 |
*Interim amendments were previously known as Technical notes.
Technical info
Technical information
Publications
Version: November 2023 An AQP is a person trained and appointed by the roller brake machine (RBM) manufacturer or their New Zealand agent, and approved by Waka Kotahi, to calibrate approved RBMs. A list of approved RBMs in is the in-service VIRM inspection and premises and equipment section. |
List of those approved by Waka Kotahi to train people in the use of RBMs. |
Cardan Shaft Park Brake testing in roller brake machines (Waka Kotahi website) |
Information, safety alerts , technical reports and instructional videos about maintaining Cardan shaft park brakes. |
A person or organisation who is responsible for vehicle inspection and certification outcomes is appointed by Waka Kotahi NZ Transport Agency. Clause 2.5 (2) (a) of the Land Transport Rule: Vehicle Standards Compliance 2002 includes the requirement for a person to be fit and proper. This document details those requirements. |
NZ heavy vehicle brake test protocol - effective from 1 December 2022 Version: 1.4 November 2023 Like almost all other road vehicles in New Zealand, heavy vehicles are required to undergo entry inspection and a periodic safety check in the form of a certificate of fitness (CoF) inspection. Brake testing is a crucial part of this inspection given the critical role brakes play in overall vehicle safety. |
Other resourcesGuide to the manufacturer's park brake lever settings Cardan shaft park brake RBM testing procedure and brake force tables |
Version: May 2019 King pins and skid plates need appropriate inspection and maintenance. This is especially important where the design of the skid plate makes it difficult or even impossible for inspection to be carried out. In these circumstances the potential for corrosion and eventual structural failure and resultant detachment from the towing vehicle is a significant risk. Operators, drivers and mechanics, as well as trailer designers, certifiers and vehicle inspectors, all need to take appropriate action to ensure trailer detachment does not occur. |
HVSC advisory notice: Stinger steer fifth wheel certifications by Patrick Chu (PDF) Published: 1 February 2019 |
The Transport Agency has identified several ‘stinger steer’ fifth wheel vehicles, with a fifth wheel mounted significantly behind the rear axis, that have HVET and HVEC certifications issued by Patrick Chu. These certifications have been revoked due to serious safety concerns. The HVSC advisory notice that identifies the vehicles, explains why the certifications were revoked, and explains roles and responsibilities regarding re-certifications. |
Public access protocol document Public safety health and safety guidelines for inspecting organisations and vehicle inspectors |
Published August 2021 These guidelines outline the expected risk management approach to ensure a consistent customer experience for health and safety at inspecting organisations. However, every workplace is different, and each business is responsible for putting in place effective risk management for their operation. |
Pamphlets/leaflets
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News
Latest news & updates
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Inspection news issue 15 out now
24 April 2024The latest issue of Inspection news is now available to download.
View more -
1 April 2024 VIRM amendments in effect
1 April 2024The 1 April 2024 amendments to the VIRM: In-service certification are now in effect.
View more -
30 April 2024 VIRM amendments available to preview
27 March 2024You can now download a copy of the 30 April 2024 VIRM amendments. These affect the VIRM: Entry certification and VIRM: Entry certification (new light vehicles).
View more -
Registration plate amendment now delayed
27 February 2024We're delaying the amendment planned for 1 March 2024 (introducing registration plate inspections). We appreciate the feedback that has been provided to date and apologise for the delay in this notification. Once we're in a position to provide further information, we'll send a new VIRM preview, allowing further opportunity to provide feedback.
View more -
Industry alert issued: Risk of cracks in perforated chassis rails
13 February 2024Waka Kotahi NZ Transport Agency has issued an industry alert to warn heavy vehicle specialist certifiers and heavy vehicle service providers about the risk of cracks forming in perforated chassis rails.
View more -
Safety alert issued: Heavy full trailer drawbar hinge pin failures
7 February 2024Waka Kotahi NZ Transport Agency has issued a safety alert following several incidents of failed drawbar hinge pins resulting in failures of the drawbar and trailer separation. This safety alert applies to all heavy full trailers with drawbar hinge kits.
View more -
Look out for unusual VIN plates
18 January 2024Fifty blank VIN plates have been stolen from a vehicle inspection site in Whangarei. Please keep an eye out for incorrect style or misaligned stamping on VIN plates, and follow the relevant reasons for rejection in the in-service VIRM.
View more -
Courier packs for returning old stock
15 December 2023From 1 January 2024, there will be a charge to order prepaid courier bags to return old forms and labels. We'll continue to issue refunds for the returned stock.
View more -
Inspection news issue 14 out now
14 December 2023The latest issue of Inspection news is now available to download.
View more -
Clean Car Discount to end 31 December 2023
13 December 2023The Government has announced that the Clean Car Discount scheme will end on 31 December 2023.
View more -
Updated safety ratings available on Rightcar
12 December 2023New safety ratings for most cars and other light vehicles on our roads are now live on the Rightcar website – to help Kiwis make safer choices.
View more -
Fee changes for forms and labels
1 October 2023Updated 30 November 2023. The price you pay for certification forms and labels has changed. Find out what this means for you.
View more -
Updates to application forms
1 October 2023We've updated the portal with the new fees effective from 1 October 2023. Here's a full list of the affected application forms and portal pages.
View more -
1 October VIRM amendments in effect
1 October 2023The 1 October amendments to the border, entry and in-service VIRMs (and in-service model QMS) are now in effect.
View more -
Inspection news issue 13 out now
23 August 2023The latest issue of Inspection news is now available to download. Please note we updated 'Removal of rear window VIN etch requirement' on 24 August.
View more -
July 2023 amendments and updates
20 July 2023We've made a number of small updates and amendments recently. They're listed here for your reference.
View more -
New vehicle inspector transfer form
3 July 2023We've updated the vehicle inspector transfer form.
View more -
Security changes to Waka Kotahi Registers
11 May 2023To keep our data safe, Waka Kotahi is introducing new password and multi=factor identification standards.
View more -
WoF online password changes
11 May 2023To keep our data safe, Waka Kotahi is introducing new security requirements for WoF online.
View more -
Inspection news issue 12 out now
6 April 2023The latest issue of Inspection news is now available to download.
View more
Newsletters
Inspection news (2019-present)
Inspection news
Inspection news issue 15 - April 2024
Inspection news issue 14 - December 2023
Inspection news issue 13 - August 2023
Inspection news issue 12 - April 2023
Inspection news issue 11 - December 2022
Inspection news issue 10 - August 2022
Inspection news issue 9 - May 2022
Inspection news issue 8 - December 2021
Inspection news issue 7 - September 2021
Inspection news issue 6 - April 2021
Inspection news issue 5 - December 2020
Inspection news issue 4 - September 2020
Inspection news issue 3 - December 2019
WoF news (discontinued)
- Issue 23 - November 2016
- Issue 22 - March 2016 (PDF)
- Issue 21 - July 2015 (PDF)
- Issue 20 - February 2014 (PDF)
- Issue 19 - Supplementary Issue - August 2013 (PDF)
- Issue 18 - December 2012 (PDF)
- Issue 17 - July 2012 (PDF)
- Issue 16 - February 2012 (PDF)
- Issue 15 - December 2010 (PDF)
- Issue 14 - August 2010 (PDF)
- Issue 13 - December 2008 (PDF)
- Issue 12 - July 2008 (PDF)
- Issue 11 - September 2007 (PDF)
- Issue 10 - March 2007 (PDF)
- Issue 9 - May 2006 (PDF)
- Issue 8 - December 2005 (PDF)
- Issue 7 - September 2005 (PDF)
- Issue 6 - April 2005 (PDF)
- Issue 5 - December 2004 (PDF)
- Issue 4 - October 2004 (PDF)
- Issue 3 - April 2004 (PDF)
- Issue 2 - November 2003 (PDF)
- Issue 1 - January 2003 (PDF)
CoF news (discontinued)
Forms
Alternative fuel systems certification
CA11 Application for an exemption from Land Transport Rules (PDF) Version: October 2023 Previously known as: VCUEF 11 |
This form is to be used when applying for an exemption from Land Transport vehicle Rules. |
A person or organisation who is responsible for vehicle inspection and certification outcomes is appointed by Waka Kotahi NZ Transport Agency. Clause 2.5 (2) (a) of the Land Transport Rule: Vehicle Standards Compliance 2002 includes the requirement for a person to be fit and proper. This document details those requirements. |
Notification of vehicle inspector transfer form (PDF) Version: June 2023 |
Use this form to advise Waka Kotahi NZ Transport Agency that an inspecting organisation will be employing a new vehicle inspector, or that a vehicle inspector will be leaving the employment of the inspecting organisation. Waka Kotahi requires as much notice as possible to action any vehicle inspector transfer requests. Please ensure all requests are submitted at least 3 days before the date of transfer. |
Vehicle certification complaint form (Transport Agency website) Reference: VCCPF01 Previously known as: DVCUCF01 |
The NZ Transport Agency is responsible for ensuring that vehicle inspection and certification is carried out in accordance with the Vehicle inspection requirements manual (VIRM) and Land Transport Rules. This form can be used if you wish to submit a complaint about an inspection not being conducted to those standards |
Border inspection of used imported vehicles
Border inspection checksheet specifications (PDF) Published: Nov 2011 |
A person or organisation who is responsible for vehicle inspection and certification outcomes is appointed by Waka Kotahi NZ Transport Agency. Clause 2.5 (2) (a) of the Land Transport Rule: Vehicle Standards Compliance 2002 includes the requirement for a person to be fit and proper. This document details those requirements. |
Water damage report (PDF) Published: February 2013 Version: 2 |
Entry certification
Annex B: Heavy vehicle safety check sheet (PDF) Version: June 2023 |
Vehicle safety check inspection requirements for vehicle with a GVM grater then 3500kg (heavy vehicle). |
Annex B: Light vehicle safety check sheet (PDF) Version: June 2023 |
Vehicle safety check inspection requirements for vehicle with a GVM less than or equal to 3500kg (light vehicle). |
Annex C permit (PDF) Version: June 2023 |
For the conditional operation of a vehicle prior to entry certification, or for the in-service conditional operation of a partially completed heavy vehicle |
CA01 VIN approval form (previously known as VCUEF 01) is used apply to affix or re-affix a VIN to a New Zealand registered vehicle. |
From 1 October 2023, each time you apply you’ll need to pay for a unique PDF download of the application form from Blue Star. You can then complete the application as normal. To apply:
You can purchase multiple PDFs in a single transaction. |
CA02 Lost deregistration/export certificate (PDF) Version: October 2023 Previously known as: VCUEF 02 |
This form is to be used when the original Japanese deregistration/export certificate has been lost. |
CA03 Alternative documents form (PDF) Version: January 2024 Previously known as: VCUEF 03 |
This form is to be used when the ownership trail is incomplete for vehicles undergoing used entry certification, there is no proof of previous New Zealand registration or there is no proof of previous overseas registration. |
CA04 Request for an exemption to remove trim on an imported used and parallel imported new vehicle (PDF) Version: October 2023 Previously known as: VCUEF 04 |
This form is to be used if requesting an exemption to remove trim on an imported used and parallel imported new vehicle. |
CA09 Application for manufacturer prototype vehicle (PDF) Version: October 2023 Previously known as: VCUEF 09 |
This form is to be used to apply for short and long term exemptions from warrant of fitness and standards compliance requirements. |
CA11 Application for an exemption from Land Transport Rules (PDF) Version: October 2023 Previously known as: VCUEF 11 |
This form is to be used when applying for an exemption from Land Transport vehicle Rules. |
CA12 VIN/chassis verification (PDF) Version: January 2022 |
This form provides written confirmation/verification of a VIN/chassis number. This form is to be submitted by the applicant along with an Alternative documents (CA03) application. This form can only be completed by a Waka Kotahi NZ Transport Agency-appointed vehicle inspector. |
CA99 Request for an exemption from border check requirements (PDF) Version: October 2023 |
This form is to be used when applying for an exemption to border check requirements. |
DVCUAF06 Application for identification of an immigrants' vehicle (PDF) Version: October 2023 Previously known as: Application for recognition of an immigrant's vehicle |
This form is used to apply for an exemption from frontal impact standard requirements under Land Transport Rule: Frontal Impact Amendment 2008 section 2.1(7)(e), vehicle exhaust emission standard requirements under Land Transport Rule: Vehicle Exhaust Emissions 2007 section 2.2(3)(a), and electronic stability control and advanced brake system requirements under Land Transport Rule: Light Vehicle Brakes 2002. |
A person or organisation who is responsible for vehicle inspection and certification outcomes is appointed by Waka Kotahi NZ Transport Agency. Clause 2.5 (2) (a) of the Land Transport Rule: Vehicle Standards Compliance 2002 includes the requirement for a person to be fit and proper. This document details those requirements. |
LHDVP Application for category A left-hand drive vehicle permit (PDF) Version: October 2023 |
This form is to be used to apply for Category A left-hand drive vehicle permit for a specified class MA vehicle that is less than 20 years old. |
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These forms are to be used by a vehicle inspector if they determine that the vehicle does not exceed the threshold for requiring repair certification. |
SIVVP Application for a special interest vehicle permit (PDF) Version: March 2024 Previously known as: DVCUAF 11 Previously known as: Application for recognition of a special interest vehicle |
This form is used to apply for an exemption from frontal impact standard requirements under Land Transport Rule: Frontal Impact Amendment 2008 section 2.1(7)(f), vehicle exhaust emission standard requirements under Land Transport Rule: Vehicle Exhaust Emissions 2007 section 2.2(3)(b), and electronic stability control requirements under clause 2.1(4) of the Land Transport Rule: Light-vehicle Brakes 2002. |
Statement of compliance (PDF) Version: January 2022 |
A Statement of compliance is a statement from an authorised representative of a vehicle's manufacturer listing the standards to which the vehicle was certified when it was made. If these standards are approved vehicle standards, as listed in New Zealand Rules and Regulations, the Statement of compliance is acceptable proof that the vehicle meets the required standards. |
TSD agent’s single-sensitive seatbelt declaration (PDF) |
For exemption from Specified Seatbelt Requirements of the Traffic Regulations 1976 and the Transport (Vehicle Standards) Regulations 1990 |
VCUEF08 Application for exemption from PSV door height requirements (PDF) Published: Apr 2010 Reference: VCUEF 08 Version: 3.4 |
This form is to be used when applying for an exemption to passenger service vehicle door height requirements. |
VCUEF10 Application for motorsport exemption (PDF) Published: May 2009 Reference: VCUEF 10 Version: 1.3 |
This form is used to apply for a left-hand drive exemption for vehicles that have been approved for by MotorSport NZ being compliant with the eligibility criteria and exemption conditions as agreed to by the NZ Transport Agency and MotorSport NZ. |
Vehicle report form (PDF) Version: October 2022 |
This form is to be completed when a vehicle without a chassis number or VIN is presented and/or the transaction is suspicious. |
Vehicle certification complaint form (Transport Agency website) Reference: VCCPF01 Previously known as: DVCUCF01 |
The NZ Transport Agency is responsible for ensuring that vehicle inspection and certification is carried out in accordance with the Vehicle inspection requirements manual (VIRM) and Land Transport Rules. This form can be used if you wish to submit a complaint about an inspection not being conducted to those standards |
Entry certification (new light vehicles)
In-service certification
Updated April 2019 Operators must maintain the skid plate assembly on their vehicles in accordance with best practice. These forms are used by a heavy vehicle operator to confirm a vehicle’s skid plate structural condition is within safe tolerances and must be presented at CoF inspection. The inspection described in the form must have been done less than 30 days and fewer than 15,000km before the CoF inspection in which it is used. A technician must do the inspection. The form can be form signed by either a technician or the operator. |
4085D:Operator statement of compliance with maintenance requirements for parking brake assemblies |
Version: November 2019 This form is used by a heavy vehicle operator to confirm a powered heavy vehicle’s parking brake assembly has been inspected/serviced by a technician in last two years and is in good working condition. If a vehicle inspector doubts the condition of a park brake assembly, they can request that the 4085D form be presented to provide proof of inspection/servicing in the last two years (once the vehicle exceeds two years from date of first registration in New Zealand, or every CoF from date of first registration if entry certified as a used vehicle). |
Applications
If you are wanting to find information and forms to apply to become an inspecting organisation or vehicle inspector for WoF or CoF, select one of the following:
Inspecting organisation application information and forms (WoF and CoF)
Vehicle inspector application information and forms (WoF and CoF)
Complaints
Vehicle certification complaint form (Transport Agency website) Reference: VCCPF01 Previously known as: DVCUCF01 |
The NZ Transport Agency is responsible for ensuring that vehicle inspection and certification is carried out in accordance with the Vehicle inspection requirements manual (VIRM) and Land Transport Rules. This form can be used if you wish to submit a complaint about an inspection not being conducted to those standards |
Light vehicle repair certification
Declaration form for SRS, ABS and/or ESC inspections (PDF) Version: November 2016 |
A person or organisation who is responsible for vehicle inspection and certification outcomes is appointed by Waka Kotahi NZ Transport Agency. Clause 2.5 (2) (a) of the Land Transport Rule: Vehicle Standards Compliance 2002 includes the requirement for a person to be fit and proper. This document details those requirements. |
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These forms are to be used by a vehicle inspector if they determine that the vehicle does not exceed the threshold for requiring repair certification. |
Vehicle certification complaint form (Transport Agency website) Reference: VCCPF01 Previously known as: DVCUCF01 |
The NZ Transport Agency is responsible for ensuring that vehicle inspection and certification is carried out in accordance with the Vehicle inspection requirements manual (VIRM) and Land Transport Rules. This form can be used if you wish to submit a complaint about an inspection not being conducted to those standards |
General vehicle certification and exemption forms
Updated April 2019 Operators must maintain the skid plate assembly on their vehicles in accordance with best practice. These forms are used by a heavy vehicle operator to confirm a vehicle’s skid plate structural condition is within safe tolerances and must be presented at CoF inspection. The inspection described in the form must have been done less than 30 days and fewer than 15,000km before the CoF inspection in which it is used. A technician must do the inspection. The form can be form signed by either a technician or the operator. |
4085D:Operator statement of compliance with maintenance requirements for parking brake assemblies |
Version: November 2019 This form is used by a heavy vehicle operator to confirm a powered heavy vehicle’s parking brake assembly has been inspected/serviced by a technician in last two years and is in good working condition. If a vehicle inspector doubts the condition of a park brake assembly, they can request that the 4085D form be presented to provide proof of inspection/servicing in the last two years (once the vehicle exceeds two years from date of first registration in New Zealand, or every CoF from date of first registration if entry certified as a used vehicle). |
CA01 VIN approval form (previously known as VCUEF 01) is used apply to affix or re-affix a VIN to a New Zealand registered vehicle. |
From 1 October 2023, each time you apply you’ll need to pay for a unique PDF download of the application form from Blue Star. You can then complete the application as normal. To apply:
You can purchase multiple PDFs in a single transaction. |
CA02 Lost deregistration/export certificate (PDF) Version: October 2023 Previously known as: VCUEF 02 |
This form is to be used when the original Japanese deregistration/export certificate has been lost. |
CA03 Alternative documents form (PDF) Version: January 2024 Previously known as: VCUEF 03 |
This form is to be used when the ownership trail is incomplete for vehicles undergoing used entry certification, there is no proof of previous New Zealand registration or there is no proof of previous overseas registration. |
CA04 Request for an exemption to remove trim on an imported used and parallel imported new vehicle (PDF) Version: October 2023 Previously known as: VCUEF 04 |
This form is to be used if requesting an exemption to remove trim on an imported used and parallel imported new vehicle. |
CA09 Application for manufacturer prototype vehicle (PDF) Version: October 2023 Previously known as: VCUEF 09 |
This form is to be used to apply for short and long term exemptions from warrant of fitness and standards compliance requirements. |
CA11 Application for an exemption from Land Transport Rules (PDF) Version: October 2023 Previously known as: VCUEF 11 |
This form is to be used when applying for an exemption from Land Transport vehicle Rules. |
CA12 VIN/chassis verification (PDF) Version: January 2022 |
This form provides written confirmation/verification of a VIN/chassis number. This form is to be submitted by the applicant along with an Alternative documents (CA03) application. This form can only be completed by a Waka Kotahi NZ Transport Agency-appointed vehicle inspector. |
CA99 Request for an exemption from border check requirements (PDF) Version: October 2023 |
This form is to be used when applying for an exemption to border check requirements. |
Chassis rating procedure |
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DVCUAF06 Application for identification of an immigrants' vehicle (PDF) Version: October 2023 Previously known as: Application for recognition of an immigrant's vehicle |
This form is used to apply for an exemption from frontal impact standard requirements under Land Transport Rule: Frontal Impact Amendment 2008 section 2.1(7)(e), vehicle exhaust emission standard requirements under Land Transport Rule: Vehicle Exhaust Emissions 2007 section 2.2(3)(a), and electronic stability control and advanced brake system requirements under Land Transport Rule: Light Vehicle Brakes 2002. |
LHDVP Application for category A left-hand drive vehicle permit (PDF) Version: October 2023 |
This form is to be used to apply for Category A left-hand drive vehicle permit for a specified class MA vehicle that is less than 20 years old. |
MVR-PS01 LANDATA correction request (PDF) |
Version: May 2022 This form is to be used when incorrect vehicle inspection details have been submitted to Waka Kotahi. It is only able to be completed and submitted by an inspecting organisation and its staff. |
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These forms are to be used by a vehicle inspector if they determine that the vehicle does not exceed the threshold for requiring repair certification. |
SIVVP Application for a special interest vehicle permit (PDF) Version: March 2024 Previously known as: DVCUAF 11 Previously known as: Application for recognition of a special interest vehicle |
This form is used to apply for an exemption from frontal impact standard requirements under Land Transport Rule: Frontal Impact Amendment 2008 section 2.1(7)(f), vehicle exhaust emission standard requirements under Land Transport Rule: Vehicle Exhaust Emissions 2007 section 2.2(3)(b), and electronic stability control requirements under clause 2.1(4) of the Land Transport Rule: Light-vehicle Brakes 2002. |
SIMCP Application for a special interest motorcycle permit (PDF) Published: October 2023 |
This form is used to apply for an exemption from advanced brake system requirements under Land Transport Rule: Light Vehicle Brakes 2002 |
VCUEF10 Application for motorsport exemption (PDF) Published: May 2009 Reference: VCUEF 10 Version: 1.3 |
This form is used to apply for a left-hand drive exemption for vehicles that have been approved for by MotorSport NZ being compliant with the eligibility criteria and exemption conditions as agreed to by the NZ Transport Agency and MotorSport NZ. |
Vehicle certification complaint form (Transport Agency website) Reference: VCCPF01 Previously known as: DVCUCF01 |
The NZ Transport Agency is responsible for ensuring that vehicle inspection and certification is carried out in accordance with the Vehicle inspection requirements manual (VIRM) and Land Transport Rules. This form can be used if you wish to submit a complaint about an inspection not being conducted to those standards |
Applications
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Border inspection and used light entry certification inspecting organisations
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Heavy vehicle entry certification inspecting organisations
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Heavy vehicle specialist applications
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Inspecting organisation applications (WoF & CoF)
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Repair certifier applications
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Vehicle inspector applications (WoF and CoF)
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Related documents
Application fees changed on 1 October 2023
Find out more on the Waka Kotahi website.
Border inspection and used light entry certification inspecting organisations
Application information
This page contains the application form and information required to apply for border inspection and used light entry certification inspecting authorities.
If you have any further queries, please contact us through borderandentry@nzta.govt.nz
Updated 1 October 2023 | |
Questions and answers - Border inspection and used light entry inspecting organisation applications | Updated 1 October 2023 |
Added 1 July 2020 | |
Latest updateReporting of vehicle inspection data – further questions and answers | Added 21 August 2020 |
Appendices | |
Appendix A | Applicant form – Application for appointment as an inspecting organisation |
Appendix B | Fit and proper declarations and consents to background checks - applicant Fit and proper declarations and consents to background checks - key personnel Fit and proper declarations and consents to background checks - third party |
Appendix C | |
Appendix D1 | Sample reporting document template for entry certification (xlsx) |
Appendix D2 | Sample reporting document template for border inspection (xlsx) |
Appendix E | |
Appendix F | Data technical standards |
Appendix G | |
Appendix H | |
Appendix I | |
Appendix J | Site checklist – Used light entry certification premises |
Appendix K | |
Appendix L | Modifications to exiting site – requirements checklist: used light entry (updated February 2023) |
Heavy vehicle entry certification inspecting organisations
This page contains the application form and information required to apply for heavy entry certification inspecting authorities.
If you have any further queries, please contact us at borderandentry@nzta.govt.nz
Application information
Inspecting organisation application information: heavy entry certification
(updated 1 October 2023)
Questions and answers - heavy vehicle inspecting organisation applications
Appendices | |
Appendix A | Applicant form – Application for appointment as an heavy vehicle entry certification inspecting organisation |
Appendix B | Fit and proper declarations and consents to background checks |
Appendix C | |
Appendix D | Sample reporting document template for heavy entry certification (xlsx) |
Appendix E | NZ Transport Agency Code of Conduct for heavy entry vehicle inspectors and for third-party sites |
Appendix F | Data technical standards |
Appendix G | |
Appendix H | |
Appendix I | |
Appendix J |
Questions and answers
Questions and answers
Page added 14 June 2021
1: The Application information document records at A6 that '[f]or the avoidance of doubt, heavy vehicle certification cannot be undertaken at third-party sites which undertake heavy vehicle repairs'. Can you please clarify what is meant by this?
The sentence quoted above from A6 of the Application Information document was an inadvertently inaccurate.
The Director of Land Transport will permit applicants to undertake heavy vehicle entry certification and inspection at third party sites that undertake heavy vehicle repairs for vehicles undergoing entry certification inspection. However, applicants will not be permitted to undertake heavy vehicle repairs at their own sites for entry certification and inspection.
This approach by the Director of Land Transport is based on the requirements for applications to be appointed as heavy vehicle entry certification inspecting organisations in the Land Transport Rule (Vehicle Standards Compliance) 2002. Under clause 2.5(2), the Director of Land Transport may give such weight as they consider appropriate to 'the applicant’s degree of financial or professional interest in importing or selling vehicles or vehicle parts, or in modifying or repairing vehicles; and the extent to which that interest, if any, is counterbalanced by other relevant factors'. The Waka Kotahi Operational Policy Managing integrity of used vehicle certification inspection and inspection organisations – Operational Policy (2014), under r 10.1.3.2.2 and 10.2.4, also provides that Inspecting Organisations applying to carry out heavy vehicle entry certification functions will be 'required to demonstrate … that a high degree of functional separation will exist between entry certification activities and any other vehicle inspection, repair, and maintenance activities'.
On the basis of this Rule and Policy, the Director of Land Transport ensures there is sufficient functional separation between inspection and repair activities by prohibiting inspecting organisations undertaking heavy vehicle entry certification from also undertaking repairs of vehicles undergoing entry certification at their own sites. Third party sites are permitted, however, to undertake repairs of heavy vehicles undergoing entry certification, whether the Inspecting Organisation undertakes entry certification of the heavy vehicles at that third party site or elsewhere.
Heavy vehicle specialist applications
Applying to become a heavy vehicle specialist certifier
Manufacturer inspecting organisation
Engineering certifier (HVS)
To become a heavy vehicle engineering certifier, you must pass an exam, meet requirements, and apply to be appointed by Waka Kotahi for each heavy vehicle category you want to certify. You’re appointed as both an inspecting organisation and a vehicle inspector.
When you apply to sit an exam held by Waka Kotahi, we assess the following:
- Appropriate tertiary qualifications (ideally a diploma/degree in mechanical engineering)
- Competency and capability to sit the exam, including any in-service experience gained.
Note: exams held externally may have different requirements, including attending a course as a prerequisite.
When you apply to be appointed as an engineering certifier, we assess the following:
- You must have passed the relevant category exam or course before you apply for appointment
- You must pass the fit and proper person check to ensure you are suitable to be appointed. We may draw on several sources to determine this, such as NZ Police, traffic offences, internal data and more.
- Your experience and competency in the category/appointment you’re applying for
- Quality assurance arrangements
- Insurance cover
- Conflicts of interest.
An onsite assessment/interview takes place after the application form is processed. Following this, you’ll need to successfully complete a probationary period before being issued a Notice of Appointment .
Additional requirements for swept path appointment applications (HVP1/HVP2) that are checked during the site assessment stage of the appointment application process
- Must be a current chassis modification (HVEC) certifier
- For HVP1:
- Confirm how certifications are carried out (physical testing/software)
- If using software, a test calculation must be provided to and approved by Waka Kotahi
- Approved applicants will be limited to either physical testing or software testing, depending on what they confirm during the appointment process
- Note that a change or addition to software requires another test calculation to be approved.
- For HVP2:
- You must have gained both HVEC and HVP1 appointment categories
- A test calculation set by Waka Kotahi must be completed and approved before application is considered.
Find out more about the categories and appointments you can undertake or take some time to read through the syllabus for each certification category.
Manufacturer certifier (manufacturing HVSC vehicle inspector)
To become a heavy vehicle local manufacturing certifier, you must complete training and assessment with the NZ Truck Trailer Manufacturers Federation (NZTTMF). Once completed, you apply to be appointed by Waka Kotahi for each heavy vehicle category you want to certify. You must also be employed by a manufacturer inspecting organisation.
When you apply to be appointed as a manufacturing certifier vehicle inspector, we assess the following:
- You must have passed the NZTTMF training and assessment before you apply for appointment
- Note: you must complete the training and assessment for all three of the following categories before you apply:
- Chassis modification (HMCD)
- Towing connections (HMTD)
- Load anchorages (HMAD)
- Note: you must complete the training and assessment for all three of the following categories before you apply:
- You must pass the fit and proper person check to ensure you are suitable to be appointed. We may draw on several sources to determine this, such as NZ Police, traffic offences, internal data and more.
- Your experience and core competency
- Quality assurance arrangements
- Insurance cover
- Conflicts of interest.
There is a separate application process for anyone wanting to become a local manufacturer inspecting organisation. A similar assessment takes place but is focused on those operating/owning the business.
For both local manufacturer vehicle inspector and inspecting organisation applications, an onsite assessment/interview takes place after the application form is processed. Once the process is completed and your application accepted, you’ll be issued a Notice of Appointment.
Manufacturing HVSC inspecting organisation
To become a heavy vehicle local manufacturer inspecting organisation, you’ll need to meet the relevant requirements, which are focused on operating/owning a business, and you’ll need to employ people with the required skills and qualifications.
A local manufacturer inspecting organisation provides the infrastructure that allows manufacturing certifiers to certify vehicle components from manufacture through to installation.
When you apply to be appointed as a manufacturer inspecting organisation, we assess the following:
- You must pass the fit and proper person check to ensure you are suitable to be appointed. We may draw on several sources to determine this, such as NZ Police, traffic offences, internal data and more.
- Your experience and core competency
- Your employees, including staff with welding certificates
- The number of vehicles repaired and built each year
- Quality assurance arrangements
- Insurance cover
- Conflicts of interest.
For both local manufacturer vehicle inspector and inspecting organisation applications, an onsite assessment/interview takes place after the application form is processed. Once this is completed and your application accepted, you’ll be issued a Notice of Appointment.
Application information
Read this information carefully before you submit your application to become a heavy vehicle specialist certifier.
HVSC syllabus
Introduction
This syllabus contains essential and recommended reading, as well as assessment information, for the following heavy vehicle specialist certification categories:
- load anchorages
- towing connections - drawbars, drawbeams, kingpins, fifth wheels, towbars
- chassis modification - steering conversion, PSV rollover, chassis modification
- brakes.
See the Heavy vehicle specialist certification application information for more information on these certification categories.
Syllabus for anchorage inspectors
This syllabus is for those who will be designing and certifying load anchorages that are not listed as standard types in NZS 5444.
Essential and audited documents
- The official New Zealand truck loading code
- Relevant parts of the Land Transport Act 1998
- Land Transport Rule: Vehicle Standards Compliance 2002 – Rule 35001/1 and amendments
- Land Transport Rule: Heavy Vehicles 2004 – Rule 31002 and amendments
- Vehicle inspection requirements manual: Heavy vehicle specialist certification (Transport Agency publication)
- Welding in the transport industry 2013 edition (Transport Agency publication incorporated into VIRM: Heavy vehicle specialist certification as Technical bulletin 13)
- Vehicle inspection requirements manual: In-service certification (Wof and CoF) (Transport Agency publication)
- NZS 5444: Load anchorage points for vehicles
- NZS 5413: Code of practice for the manufacture and use of stock crates on heavy vehicles
- AS/NZS 1554.1: Structural steel welding - Welding of steel structures
- AS/NZS 1554.5: Structural steel welding - Welding of steel structures subject to high levels of fatigue loading
- AS/NZS ISO9606.1-2017: Qualification testing of welders-fusion welding - steels
- AS/NZS 2980-2018 - Qualification of welders for fusion welding of steels - Additional requirements for Australia and New Zealand
- NZS 5445: Webbing load restraint assemblies for use in surface transport
- AS 3990: Mechanical equipment – steelwork
- BS 7608:2014+A1-2015: Guide to fatigue design and assessment of steel product.
Recommended documents
- AS/NZS 1554.4: Structural steel welding - Welding of high strength quenched and tempered steels
- ISO 1161:1984: Series 1 freight containers – corner fittings – specification
- BS EN 1993-1-9:2005: Eurocode 3 – design of steel structures – fatigue
- Heavy Motor Vehicle Regulations 1974 (background)
- Traffic Regulations 1976 (background).
Assessment
The examination will be in 2 parts, usually combined with the towing connections category. All writing materials will be provided by the Transport Agency.
PART 1 (time allowed 3 hours)
Part 1 may cover the engineering design of a load anchorage system, of a prescribed type, for a heavy vehicle. Applicants may take with them into the examination room any legal documents, standards, codes of practice, texts or notes they wish. In addition, applicants may use calculators, laptop computers or any additional aid that would be available to an approved load anchorage inspector in the course of business. However, no access to external sources is allowed, eg the internet.
Part 1 may include, but not necessarily be limited to, questions covering the following subjects (Note: some calculations will be required):
- Analysis of non-standard load anchorage elements
- Assessment of a load securing platform to determine fitness for the purpose of transferring load forces back to the chassis or other substantial structure
- Analysis of a twistlock beam or attachment
- Determination of required load anchorage capacity for case study scenarios.
PART 2 (time allowed 3 hours)
Part 2 will test the applicant on their knowledge of transport law relevant to load anchorages for heavy vehicles. For this part, applicants may use calculators, laptop computers or any additional aid that would be available to an approved load anchorage inspector in the course of business. However, no access to external sources is allowed, eg the internet.
Syllabus for towing connection inspectors
This syllabus is for those who wish to undertake the design and certification of drawbars, drawbeams, fifth wheel and kingpins.
Essential and audited documents
- Relevant parts of the Land Transport Act 1998
- Land Transport Rule: Heavy Vehicles 2004 and amendments
- Land Transport Rule: Vehicle Dimensions and Mass 2002 and amendments
- Land Transport Rule: Passenger Service Vehicles 1999 and amendments
- Land Transport Rule: Vehicle Standards Compliance 2002 and amendments
- Vehicle inspection requirements manual: Heavy vehicle specialist certification (Transport Agency publication)
- NZS 5446: Code of practice for heavy motor vehicle towing connections – drawbar trailers
- NZS 5467:1993: Code of practice for light trailers
- NZS 5450:1989: Coupling devices for articulated vehicles – fifth wheel assemblies
- NZS 5451:1989: Coupling devices for articulated vehicles – fifth wheel kingpins
- AS2174 - 2006: Articulated vehicles: Mechanical coupling between prime movers and semitrailers – interchangeability requirements
- AS 2175–1995: Articulated vehicles – kingpins
- AS 4235–1994: Articulated vehicles – design criteria for fifth wheel skid plates
- AS/NZS ISO9606.1-2017: Qualification testing of welders-fusion welding - steels
- AS/NZS 2980-2018 - Qualification of welders for fusion welding of steels - Additional requirements for Australia and New Zealand
- AS/NZS 4968–2003: Heavy-road vehicles: Mechanical coupling between articulated vehicle combinations
- Part 1: Design criteria and selection requirements for fifth wheel, kingpin and associated equipment
- Part 2: Testing and installation of fifth wheel and associated equipment
- Part 3: Kingpins and associated equipment
- NZS 5232:1993: Specification for ball-and-socket type trailer couplings
- Welding in the transport industry 2013 edition (Transport Agency publication incorporated into VIRM: Heavy vehicle specialist certification as Technical bulletin 13)
- AS/NZS 1554: Structural steel welding
- Part 1: 2014 – Welding steel structures
- Part 4: 2014 – High strength steels
- Part 5: 2011 – Welding of steel structures subject to high levels of fatigue loading
- Part 6: 2012 – Welding stainless steel structures for structural purposes
- AS/NZS 2980: Qualification of welders for fusion welding of steels
- AS 3990:1993 Mechanical equipment – steelwork
- BS 7608:2014+A1-2015: Guide to fatigue design and assessment of steel product.
Recommended documents
- BS EN 1993-1-9:2005: Eurocode 3 – design of steel structures – fatigue
- Traffic Regulations 1976 (background).
Further reading
- BS AU24:1964 Specification for towing connections for trailers of 2–5 tons gross weight
- BS AU25:1964 Specification for towing hook for use between trailers of 5–14 tons gross weight and towing vehicle
- BS AU26:1964 Specification for towing jaw for use between trailers of 5–16 tons gross weight and towing vehicle
- BS AU27:1964 Specification for towing hook for use between trailers of 5–35 tons gross weight and towing vehicle
- BS AU28:1964 Specification for towing jaw for use between trailers of 5–35 tons gross weight and towing vehicle
- BS AU29:1964 Specification for drawbar eyes and forecarriage pins for connections between trailers of 5–35 tonnes gross weight and towing vehicle
- DIN 74051:1978 Coupling devices for trucks and trailers; automatic bolt couplings 40, dimensions and calculating data
- DIN 74052:1977 Coupling devices for trucks and trailers; automatic bolt couplings 50, dimensions and calculating data
- DIN 74053:1977 Coupling devices for trucks and trailers; trailer coupling ring 50 with socket, dimensions
- DIN 74054:1977 Part 1 coupling devices for trucks and trailers; trailer coupling ring 40 with socket, dimensions.
Assessment
The examination will be in 2 parts. All writing materials will be provided by the Transport Agency.
PART 1 (time allowed 3 hours)
Part 1 will cover the engineering design of a towing connection, of a prescribed type, for a heavy vehicle.
Part 1 may include, but not necessarily be limited to, questions covering the following subjects (Note: some calculations will be required):
- Analysis of a hinged drawbar including hinge attachments
- Analysis of a rigid drawbar capable of imparting vertical loading to the towing vehicle
- Analysis of a telescopic drawbar with or without vertical loading
- Analysis of a drawbeam for towing hinged drawbar trailers
- Analysis of a drawbeam for towing rigid drawbar trailers
- Analysis of a heavy vehicle towbar
- Selection process for proprietary towing connection equipment
- Analysis of load bearing bolted joints.
PART 2 (time allowed 3 hours)
Part 2 will test the applicants on their knowledge of transport law relevant to towing connections for heavy vehicles. For this part, applicants may take with them into the examination room any legal documents, standards, codes of practice, texts or notes they wish.
In addition, applicants may use calculators, laptop computers or any additional aid that would be available to an approved towing connection inspector in the course of business. However, no access to external sources is allowed, eg the internet.
Syllabus for modification inspectors
Essential and audited documents
- Relevant parts of the Land Transport Act 1998
- Land Transport Rule: Vehicle Standards Compliance 2002 - Rule 35001/1 and amendments
- Land Transport Rule: Passenger Service Vehicles 1999 - Rule 31001 and amendments
- Land Transport Rule: Vehicle Repair 1998 - Rule 34001 and amendments
- Land Transport Rule: Heavy Vehicles 2004 - Rule 31002 and amendments
- Land Transport Rule: Vehicle Exhaust Emissions 2006 - Rule 33001/1 and amendments
- Land Transport Rule: Vehicle Dimensions and Mass 2002 - Rule 41001 and amendments
- Other Land Transport Rules affecting safety systems
- Vehicle inspection requirements manual: Heavy vehicle specialist certification (Transport Agency publication)
- Welding in the transport industry 2013 edition (Transport Agency publication incorporated into VIRM: Heavy vehicle specialist certification as Technical bulletin 13)
- AS/NZS 1554.1: Structural steel welding - Welding of steel structures
- AS/NZS 1554.4: Structural steel welding - Welding of high strength quenched and tempered steels
- AS/NZS 1554.5: Structural steel welding - Welding of steel structures subject to high levels of fatigue loading
- AS/NZS ISO9606.1-2017 - Qualification testing of welders-fusion welding - steels
- AS/NZS 2980-2018 - Qualification of welders for fusion welding of steels - Additional requirements for Australia and New Zealand
- AS 3990: Mechanical equipment – steelwork
- BS 7608:2014+A1-2015: Guide to fatigue design and assessment of steel products.
(Note: other standards may be useful but assume design based on allowable stress design not limit state)
- Ladder frame chassis design guide (a joint Ministry of Transport (MoT)/Industrial Research Limited (IRL) document).
Recommended documents
- BS EN 1993-1-9:2005: Eurocode 3 – design of steel structures – fatigue
- Heavy Motor Vehicle Regulations 1974 (background)
- Traffic Regulations 1976 (background)
- Transport (Vehicle Standards) Regulations 1990 (background)
- Goods Service Vehicle (Constructional) Regulations 1936 (background)
- Passenger Policy Statement No 3 of the Ministry of Transport (background)
- Policy Statement No 11 of the Ministry of Transport (background)
- Service Vehicle Construction Regulations 1978 (background).
Assessment
The examination will be in 2 parts. All writing materials will be provided by the Transport Agency.
PART 1 (time allowed 3 hours)
Part 1 will cover the engineering design of a chassis modification for a heavy vehicle. Applicants may take with them into the examination room any legal documents, standards, codes of practice, texts or notes they wish. In addition, applicants may use calculators, laptop computers or any additional aid that would be available to an approved chassis modification inspector in the course of business. However, no access to external sources is allowed, eg the internet.
Part 1 may include, but not necessarily be limited to, questions covering the following subjects (Note: some calculations will be required):
- Analysis of a truck chassis extension subject to a universally distributed load (UDL), point loadings, and towing forces
- Analysis of a tipping body truck chassis
- Analysis of a truck chassis fitted with a deck mounted crane
- Review of steering conversion from left to right hand drive
- Analysis of bus roll over strength
- Analysis of load bearing bolted joints.
PART 2 (time allowed 3 hours)
Part 2 will test the applicants on their knowledge of transport law relevant to chassis modifications for heavy vehicles. For this part, applicants may take with them into the examination room any legal documents, standards, codes of practice, texts or notes they wish.
In addition, applicants may use calculators, laptop computers or any additional aid that would be available to an approved towing connection inspector in the course of business. However, no access to external sources is allowed, eg the internet.
Syllabus for brake inspectors
This syllabus covers the design, or design and certification, of all aspects of heavy vehicle braking where the vehicle has been manufactured in NZ or modified in a way that affects the brakes and the brake system. This will include the modifications required for a vehicle to meet and be certified to the NZ Heavy Vehicle Brake Code, or, after 01/07/2008, Schedule 5 of the Land Transport Rule: Heavy Vehicle Brakes 2006 (32015).
Essential and audited documents
- Land Transport Rule: Heavy vehicle Brakes 2006 – Rule 32015 and amendments
- Land Transport Rule: Vehicle Repair 1998 – Rule 34001
- Land Transport Rule: Vehicle Standards Compliance 2002 – Rule 35001/1 and amendments
- Vehicle inspection requirements manual: In-service certification (WoF and CoF) (Transport Agency publication)
- Vehicle inspection requirements manual: Heavy vehicle specialist certification (Transport Agency publication).
Recommended documents
- Relevant parts of the Land Transport Act 1998
- NZ Heavy Vehicle Brake Code 1997 edition 2 (incorporated in the Heavy Vehicle Brake Rule)
- Goods Service Vehicle Constructional Regulations 1936 (background)
- Passenger Service Vehicle Constructional Amendment Regulations 1999 (background)
- Transport (Vehicle Standards) Regulations 1990 (background).
Assessment
The assessment will be in 2 parts.
PART 1 (time allowed 1.5 hours)
Part 1 will cover the engineering design of brake system modification of a prescribed type for a heavy vehicle. Applicants may take with them into the examination room any legal documents, standards, code of practice, texts or notes they wish. In addition, applicants may use calculators, laptop computers or any additional aid that would be available to an approved chassis modification inspector in the course of business. However, no access to external sources is allowed, eg the internet.
Part 1 may include, but not necessarily be limited to, questions covering the following subjects:
- Design and/or analysis of modifications to air braked vehicles
- Design and/or analysis of modifications to hydraulic brake vehicles
- Design and/or analysis of modifications to ‘air over hydraulic’ or ‘hydraulic over air’ vehicles
- Design and/or analysis of modifications to the above vehicles in combination.
PART 2 (time allowed 3 hours)
Part 2 will test the applicants on their knowledge of transport law relevant to heavy vehicle braking systems. For this part, applicants will not be allowed to refer to texts or documents during the assessment. Applicants will be tested on those documents listed in section 5.
Both of these assessments will be part of the Transport Agency-approved Heavy Vehicle Brake Course.
Government bookshops
See below for a list of locations for government bookshops where some of this reading material can be obtained.
AUCKLAND (located in Whitcoulls) |
Cnr Queens Street and Victoria Street PO Box 5513, Auckland. Ph: (09) 356 5402 Fax: (09) 356 5400 |
HAMILTON (located in Whitcoulls) |
Centreplace, Bryce Street PO Box 928, Hamilton. Ph: (07) 839 6305 Fax: (07) 834 3520 |
PALMERSTON NORTH (located in Bennetts) |
Broadway Avenue PO Box 1820, Palmerston North. Ph: (06) 358 3009 Fax: (06) 3582836 |
CHRISTCHURCH (located in Whitcoulls) |
Cashel Street Private Bag 4706, Christchurch. Ph: (03) 379 7142 Fax: (03) 377 2529 |
DUNEDIN (located in Whitcoulls) |
143 George Street PO Box 1104, Dunedin. Ph: (03) 477 8294 Fax: (03) 477 7869 |
Application forms
Apply to sit certifiers exam (HVSC01) Version: October 2023 |
Apply to sit heavy vehicle specialist certifier (engineer) exams run by Waka Kotahi, before applying to become an engineering heavy vehicle inspecting organisation/vehicle inspector. |
Heavy vehicle inspecting organisation/vehicle inspector Engineer’s application (HVSC02) Version: October 2023 |
Heavy vehicle specialist engineers are capable of producing relevant engineering designs along with overseeing the manufacture and installation of components and modifications, and in some cases certify heavy vehicle static roll threshold and swept path. |
Local manufacturer inspecting organisation application Version: October 2023 |
A local manufacturer inspecting organisation (IO) cannot independently issue the certification but provides the infrastructure to allow a local manufacturer vehicle inspector (VI) to certify vehicle components from manufacture through to installation. |
Local manufacturer vehicle inspector application Version: April 2024 |
A local manufacturer (VI) may certify the manufacture and installation of components using an SODC or, where appropriate, standards or pre-approved designs for the aspects that they hold the appropriate categories for. |
Sample Notices of appointment
Sample Notice of appointment: inspecting organisation (PDF) |
A Notice of appointment provides details of the roles and responsibilities when appointed by Waka Kotahi. Updated 1 November 2021. |
Inspecting organisation applications (WoF & CoF)
Note: Any applications made after 1 January 2021 for appointment as a new inspecting organisation (IO) will be subject to a defined appointment term of up to five years. This decision brings warrant of fitness (WoF) and certificate of fitness (CoF) appointments for inspecting organisations in line with other IO authorities Waka Kotahi appoint, particularly within the following sectors: heavy vehicle specialist IOs, border IO and used light entry inspection and certification IOs. |
Are you applying for a new inspecting organisation appointment (WOFIO, COFIO forms) and/ or additional inspecting organisation sites (IOADD form)?
If you are submitting a WOFIO, COFIO or IOADD form, the following applies to the processing of your application.
Application submitted to Waka Kotahi
You will receive an acknowledgement of your application.
Fit and proper person assessment
- Waka Kotahi is now completing fit and proper person assessments for all directors/partners associated to an application (and shareholders on a case-by-case basis).
- We are in the process of updating our application form to include an additional consent form to complete.
- In the meantime, once your application is received we will send you a fit and proper person check and disclosure consent form that all directors/partners must complete and send back to us for your application to be accepted.
- If these forms are not returned to us within a reasonable timeframe the application will be considered incomplete and will be returned to you.
- You can also download the Fit and proper person guidelines.
Application timeframe
- Applications are processed in the order they are received and confirmed as complete.
- The processing timeframe for your application will begin once your complete application form and all applicable fit and proper person check consent and disclosure forms have been received.
- There are many factors that can impact on the time taken to assess an application, such as the need to seek additional information or evidence.
- To minimise potential delays, submit all evidence of qualifications, skills, experience and references with your application.
- Further information about current application timeframes will be sent to you once your application is received.
- All application timeframes are estimates only.
Note: Expect longer timeframes for IO applications to be processed than usual and factor this into your business planning. |
Your application will be assessed
Important: All applications are assessed on a case-by-case basis and on the circumstances presented in your application. If any changes occur while your application is being considered, you must advise Waka Kotahi immediately. Significant changes to an application may require a new application. Changes you must advise us of include (but are not limited to):
- Changing the legal entity you are applying for appointment as (sole trader, partnership or company)
- Adding/removing partners (in a partnership) or directors (in a company)
- Changing your IO representative
- Changing your site representative
- Adding/removing vehicle inspectors
- Changing your site address
Failure to notify us of changes may result in significant delays.
Internal assessment
- Waka Kotahi undertakes a rigorous assessment of your application which includes (but is not limited to)
- Fit and proper person assessment of the IO representative and directors/partners (and shareholders on a case-by-case basis).
- Conflict of interest and financial interest checks.
- Assessment of the ability and competence of the organisation, including the directors/partners (as applicable), IO representative, site representative, vehicle inspectors and any other person likely to be involved in the inspection business.
- Verification of qualifications and references.
- Reviewing the performance history associated to any person involved in the applying organisation.
- We may also need to interview you and/or others in the organisation at this stage of the process. If this is required we will contact you to request this (we may also for efficiency undertake a site assessment at the same time, but this does not indicate your application has been approved – the results of the visit will be referred to Vehicle Inspections for final consideration).
- If your application is assessed as not meeting the requirements of the Land Transport Rule: Vehicle Standards Compliance 2002 you will be notified in writing with the reasons for this, and you will have the opportunity to make submissions.
- Alternatively, your application may progress to the next stage of the application process as follows.
External assessment (site visit)
- If the assessment of your application determines that your application can progress to the next stage of the process, a certification officer will contact you to arrange this.
- This stage of the process may include (but is not limited to) some or all of the following:
- Visiting your site
- Checking your site meets minimum equipment requirements
- Discussing the Notice of appointment and Quality Management System with you
- Conducting a vehicle inspector assessment
- Having a site that meets minimum inspection requirements does not mean your application will be approved
- The outcome of the external assessment will be referred back to the Vehicle Inspections team for consideration
- If any concerns or changes are identified at this stage of the process, they must be considered, which could significantly delay the processing timeframe for your application and affect the outcome. Concerns or changes to an application may relate to:
- Changes to staff (IO representative, site representative, vehicle inspectors)
- Your understanding of the responsibility you would hold as an IO, including your understanding of the VIRM, Notice of appointment and Quality Management System
- Site requirements
- This stage of the process may include (but is not limited to) some or all of the following:
Site requirements - other information
- Your site does not need to meet all requirements when you submit your application.
- You can wait for the outcome of the internal assessment stage of the process assessment before ensuring your site meets requirements. Please let us know if you want to take this option.
- Your site must meet all requirements by the agreed date of the external visit.
- Having a site that meets minimum inspection requirements does not mean your application will be approved.
- Our certification officer will refer the findings of the site visit to the Vehicle Inspections team, who will consider all other aspects of your application and determine whether the organisation can be appointed as an IO.
Application information (WoF and CoF)
Your responsibilities as an inspecting organisation
If we appoint you as an inspecting organisation you’ll be responsible for:
- putting safe vehicles on New Zealand’s roads
- following all relevant legislation, rules and guidelines (including your Notice of appointment and the Vehicle inspection requirements manual (VIRM))
- making sure all vehicle inspectors (VIs) at your site perform to a high standard and have the tools and equipment they need to complete inspections.
We also expect you to:
- be a champion and role model for:
- driving safely
- driving to the conditions of your driver licence
- keeping your vehicles compliant, for example having a current inspection and vehicle licence (rego)
- create a culture in your organisation that enhances the industry’s reputation
- work with us in a constructive and cooperative way.
Vehicle inspection requirements manual (VIRM)
Driving safely (Waka Kotahi website)
How the application process works
- You’ll send us a complete application form with all relevant supporting documents.
- We’ll assess your application and let you know if you meet our requirements to move on to a site assessment.
- If you meet our requirements, a certification officer will visit you at your site and complete the site assessment. At the site assessment, be prepared to talk to them about your:
- quality management system
- conflicts of interest
- responsibilities under a Notice of appointment.
You’ll also need to have your insurance policies available for them to check.
- If your site assessment is successful, we’ll appoint you as an inspecting organisation.
Submitting or updating your application
Submitting your application
Make sure you've completed all sections of the form, and supplied all supporting documents (if your application is incomplete, we'll send it back to you).
Email it to vehicleinspections@nzta.govt.nz or post it to:
Provider Licensing
Waka Kotahi
Private Bag 11777
Palmerston North 4442
Updating your application
If anything changes while we’re assessing your application, email vehicleinspections@nzta.govt.nz to let us know as soon as possible. If you don’t, it could delay your application.
Changes include (but aren’t limited to):
- changing the legal entity you’re applying as
- adding or removing partners in a partnership
- adding or removing directors or major shareholders in a company
- adding or removing vehicle inspectors
- changing your site address
- changing your trading as name
- becoming an MTA member or ending your MTA membership
- using a consultant or ending your contract with a consultant.
General application requirements
Requirement | Details |
---|---|
We assess inspecting organisation applications under section 2.5 of the Land Transport Rule: Vehicle Standards Compliance 2002. | |
Insurance | All inspecting organisations must have:
You don’t need to have insurance in place when you apply. If your application moves on to a site assessment, you must have insurance documents available to show a certification officer. The amount of cover you need depends on the type of appointment you have:
We recommend you speak to an insurance expert about your business to work out the level of cover you need. |
Legal entity (business structures) | We appoint legal entities (such as companies, partnerships, or sole traders) as inspecting organisations. If we appoint you and you change your legal entity, you can’t transfer the appointment to the new entity, even if it’s just your business structure that changes. For example, if you’re appointed as a sole trader and change your business structure to a company in the future, you can’t keep using your appointment as a sole trader. You’ll need to apply for a new appointment as a company. It’s important to think about the best business structure for your inspecting organisation before you apply, so you can future-proof your appointment. |
CoF A application requirements
To apply for CoF A you must already be appointed as a WoF or CoF B inspecting organisation.
When we assess a CoF A application we consider your organisation’s review history over a number of reviews. We want to appoint organisations that have a consistently high level of performance as an inspecting organisation over a good amount of time.
If you’re not already a WoF or CoF B IO, you won’t have a review history for us to consider yet.
Notice of appointment and conditions of appointment
Appointment details | What it means for you |
---|---|
Notice of appointment | A Notice of appointment explains your roles and responsibilities if we appoint you as an inspecting organisation. It describes what you can expect of us and what we expect of you. Before you apply:
You’ll need to discuss the notice of appointment with a certification officer during a site assessment. |
Length of appointment | From 1 January 2021, all new IOs are appointed for 5 years. Your appointment term will be in your Notice of appointment. Your appointment remains current until:
You can also surrender your authority if you don’t want to be an IO anymore. |
Conditions of appointment | We might add extra conditions to your Notice of appointment. This could include things like:
We add extra conditions to help lower any risk – we’ll tell you about them before we appoint you. |
Assessing your application
What we assess | Details |
---|---|
Fit and proper person check | We complete fit and proper person checks on:
We also reserve the right to complete fit and proper person checks on other people in your business that has control of making decisions that could influence how inspection activities are carried out. We’ll let you know who we need to complete fit and proper person checks for. |
Vehicle inspectors named in your application | Vehicle inspectors are an important part of an inspecting organisation. The inspections they complete make sure safe vehicles are on our roads. When we assess your vehicle inspectors, we’ll consider:
We’ll generally consider their history over the last 5 years. If we find risks, we’ll consider their whole history and anything else we think is relevant. If you don’t have a vehicle inspector yet We must assess your vehicle inspectors as part of your application. However, we understand there may be times when you want to find out if you meet other requirements first (like our fit and proper person checks), before you get vehicle inspectors. If you don’t have a vehicle inspector yet:
We’ll assess as much of your application as we can and will let you know if you meet our requirements. If you meet our requirements you must give us the name of at least one vehicle inspector as soon as possible for us to finish assessing your application. If your vehicle inspector needs to apply for their VI appointment at the same time as your IO appointment Send us your vehicle inspector and inspecting organisation applications together. We’ll assess them at the same time. If they both meet our requirements, we’ll complete the inspecting organisation site assessment and vehicle inspector theory and practical tests at the same time. |
Your performance as an inspecting organisation | If you’re already appointed as an inspecting organisation, or if you have been appointed before, we may consider your organisation’s:
This includes situations where you are, or have been, appointed under a different legal entity. We’ll generally consider your organisation’s history over the last 5 years. If we find risks, we’ll consider your whole history and anything else we think is relevant. |
Your external support | If you have, or will have, external support at your organisation, let us know. External support includes (but isn’t limited to):
You don’t need to have external support for us to appoint you as an inspecting organisation. However, having support, particularly in the early stages of your appointment, could help you to:
There may be situations where we think having external support is an important part of your application. If so, we might put a condition on your appointment to keep that support for a certain amount of time. |
Your quality management system (QMS) | A QMS is a tool that measures the activities of your inspecting organisation and vehicle inspectors. It also makes sure you have appropriate processes in place to make sure all of your inspection work complies with our requirements. You must use a QMS that meets our requirements. This could be:
When you apply you need to tell us which QMS you’ll use. If your application moves on to a site assessment, you’ll need to:
If we appoint you as an inspecting organisation, we’ll assess your QMS at regular performance reviews. |
Conflicts of interest and financial interest | When you apply you need to tell us if you have, or may have, conflicts of interest or financial interest. Conflicts of interest or financial interest could make it seem like sometimes you can’t be fair and impartial. If you move on to a site assessment, you’ll need to:
If we appoint you as an inspecting organisation we’ll review your conflict of interest register and plan at regular performance reviews. Conflicts of interest The terms of your Notice of appointment require you to avoid situations that may lead to conflicts of interest. However, there may be situations where you can’t avoid it. In these situations, you must:
The key to managing conflicts of interest is:
For example, a common situation could be inspecting your own vehicle or a friend or family members’ vehicle. The best way to avoid the conflict would be to have a rule that you and your staff won’t inspect your own vehicles or friends or family members’ vehicles. Or, if there’s more than one vehicle inspector at the site, you could reduce the conflict of interest by getting the vehicle inspector who doesn’t own the vehicle or isn’t related to the friend/family member to inspect the vehicle. You must document all conflicts of interest each time they happen in your conflict of interest register within your quality management system. Financial interest A financial conflict of interest is any situation where you could gain or lose financially from a decision you make. For example, if you own a trucking fleet, you have a financial interest in keeping your trucks on the road, as any time off the road impacts your commercial interests in that business. Under the terms of your Notice of appointment, you’re not allowed to inspect any vehicles you have a financial interest in.
Examples To help you understand your obligations around conflict of interest, we’ve put together some guiding principles and some examples of situations you may find yourself in, together with some high-level guidance about what you need to do to in these situations. You should not treat these examples as definitive – each situation will depend on its own circumstances. If in doubt, contact Waka Kotahi for guidance. In your application you must demonstrate your understanding of conflict of interest and specify how you’ll manage actual and/or potential conflict of interest at your organisation. |
Site assessments
If we think your application meets our requirements, the next step is for a certification officer to visit your site. We’ll call you to arrange a date and time for the visit.
During the visit, the certification officer will:
- assess your understanding of our quality management system requirements (including your understanding of conflicts of interest)
- make sure your quality management system is in place, and you’ve completed the relevant records
- talk to you about an inspecting organisation’s Notice of appointment
- make sure your site and equipment meets our requirements
- check your insurance is in place (or will be by the date you’re appointed).
The certification officer will send your site assessment result to our Vehicle Inspections team. They’ll consider the result along with the rest of your application (for example, fit and proper person checks and vehicle inspector checks).
We may assess your vehicle inspectors as well
We may need to assess your vehicle inspectors’ performance at the site assessment. For example, they might be due for a regular performance review. Or, we might need more information about their current performance level so we can make a decision on your application.
If we need your vehicle inspectors to be on site with you at the site assessment, we’ll let you know.
Preparing for a site assessment
Before we visit, you must:
- make sure your site (building and grounds) meets our requirements
- have all of your equipment on-site*
- have all of your equipment calibrated.
*The only exception to this is the label printer for CoF A applications. We give our printer suppliers the authority to sell you a label printer if all other parts of your application are successful and we’re going to appoint you as an inspecting organisation. This means you won’t be able to have a label printer on-site for the site assessment.
If your site and equipment don’t meet our requirements your application may be declined.
Inspection premises and equipment requirements
If you're appointed as an inspecting organisation
Requirement | Details |
---|---|
Order stationery through Blue Star | Inspecting organisations order inspection stationery like WoF/CoF labels and checksheets through Blue Star. Blue Star will email you to let you know what you need to do to finalise your account, after we’ve set it up. You can pay by direct debit, direct credit, or credit card (including debit VISA and Mastercard). Check with your bank for any extra fees they may charge for any of these payment methods. Direct debit You pre-authorise your bank to transfer money to Blue Star each time you buy, for the amount you spend at the time. It’s a simple way to pay, doesn’t need your organisation to share financial information with your staff. There’s no surcharge. To set up a direct debit with Blue Star:
Please allow 10 working days for setting up the direct debit. If you need to order stationery sooner, you may need to use one of the other payment options first. Important: you won’t be able to set up a direct debit with Blue Star until we’ve authorised them to set up an account for you. Blue Star’s direct debit authority form Direct credit (POLi) You transfer money from your bank account to Blue Star through a secure third-party app called POLi, at the time you buy. There’s a 1% surcharge capped at $3.00 plus GST. Credit card You pay for your orders with a credit card, at the time you buy. Blue Star accepts Visa, Visa Debit, Mastercard, Mastercard Debit and American Express. There’s a surcharge (Visa/Mastercard: 2.75%, American Express 3.25%). |
IT system requirements | To connect to our computer systems, you must operate one of these systems:
You must also use one of these approved browsers:
|
Printers for CoF inspecting organisations | Dot matrix printer for CoF B inspecting organisations CoF B inspecting organisations will need a continuous form dot matrix printer for pre-printing checksheets from LANDATA. This printer needs to be able to print on a form that’s 240mm wide and 297mm deep, and be able to print 70 lines per page. You can buy these printers from most stationery suppliers. It’s your responsibility to make sure your printer will work with Waka Kotahi systems. Please work with your printer provider to correctly install and set up the printer. Certificate of loading label printer You may need a label printer to re-print Certificate of loading labels. If your application is successful we’ll let our printer suppliers know you’re authorised to buy one. You can negotiate the best deal directly with the suppliers. A label printer costs approximately $2000. |
Use WoF Online to enter WoF inspections | WoF Online is the system you’ll use to enter WoF inspection results. The only people who are allowed to access WoF Online are the staff you’ve approved to use it, who are trained to use it. You must enter all inspection results at the time you complete the inspection and before the vehicle leaves your site. If your application is successful we’ll:
|
Use LANDATA to enter CoF inspections | LANDATA is the computer system that lets you access the Motor Vehicle Register. The only people who are allowed to access LANDATA are the staff you’ve delegated to use it, who are trained to use it. Staff must enter all inspection results at the time they complete the inspection and before the vehicle leaves your site. If your application is successful we’ll:
|
Keep our systems secure | You must not share login details for the VPN or WoF Online with anyone who isn’t delegated and trained to use those systems. If you use LANDATA, we’ll give you a personal username and password. You must not share this with anyone else. If any unauthorised person accesses our system, this could impact your appointment as an inspecting organisation. If you think someone else has your login details:
|
Keep our information confidential | You must make sure you keep the information in our system confidential. This means you must treat any information held on, or provided to you by the system, as confidential information. You may only use it for inspection and certification activities. For example, you can access WoF Online or LANDATA to enter inspection results for a vehicle you’ve just inspected. You can’t access either system to look up a car you or your friend wants to buy to find out the result of the last inspection. |
Use the Vehicle inspector (VI) code of conduct | The Vehicle inspector code of conduct sets out the minimum ethical and behavioural standards we expect of all VIs. You must make sure all of your VIs that their VIs understand and abide by this code of conduct. |
Performance monitoring and review | We’ll review you and your VIs regularly. Reviews may be announced (we’ll tell you we’re coming) or unannounced (we’ll just show up). The performance monitoring and review process:
|
If your application isn't successful
We’ll propose to decline your application
If your application doesn’t meet our requirements, we’ll send you a notice proposing to decline your application. In that notice, we’ll let you know our concerns and what we’ve considered when assessing your application.
This step isn’t a final decision to decline your application. You’ll have the opportunity to make submissions (give more information) to us, which we’ll consider before we make a final decision.
We may still decline your application
If you don’t make any submissions to us, or the submissions you do make still don’t meet our requirements, we may send you a final decision declining your application.
If that happens, you have the right to appeal our decision to a district court under section 106 of the Land Transport Act 1998. Section 111 of the act and part 20, subpart 2 of the District Court Rules 2014 explain how to appeal.
Forms
Note: Expect longer timeframes for IO applications to be processed than usual and factor this into your business planning. |
WOFIO: WoF Inspecting organisation application form (PDF) Version: October 2023 |
Use this form when applying for a Waka Kotahi NZ Transport Agency warrant of fitness (WoF) issuing authority. |
COFIO CoF Inspecting organisation application form (PDF) Version: October 2023 |
Use this form when applying for a Waka Kotahi NZ Transport Agency certificate of fitness (CoF) issuing authority. You can apply using the online form or the PDF form. |
IOADD: Additional site application (PDF) Version: October 2023 |
This form replaced the WOFADD and COFADD forms. Inspecting organisations should use this form to apply for an additional site to be approved for inspections. |
IOCH: Application to change inspection groups (PDF) Version: October 2023 |
This form replaced the WOFCH and COFCH forms. Use this form if you're an appointed WoF and/or CoF inspecting organisation applying to add vehicle inspection types within your current WoF and/or CoF appointment. This form cannot be used to add a new vehicle inspection appointment. |
IO relocate: Site relocation application (PDF) Version: October 2023 |
This form replaced the WoF/AF relocation application and CoF relocation application forms. Appointed inspecting organisation can use this form to apply to relocate an inspecting site. An IO RELOCATE form must be completed for each additional site. |
Other resources
Repair certifier applications
Repair certifiers carry out specialist inspection and certification of repairs to light vehicles that have suffered significant damage or deterioration to the structure, chassis, body-to-chassis attachment, suspension or occupant protection system of a light vehicle.
The primary duty of a repair certifier is to ensure that a repaired vehicle is within safe tolerance of the manufacturer’s specifications.
If you’re interested in becoming a repair certifier, refer to the RepairCert NZ website for more information.
Vehicle inspector applications (WoF and CoF)
Vehicle inspector applications (WoF and CoF)
Overview of the application process
- Complete training with an in-house or external provider so you’re prepared to pass a theory and practical test.
- Send us a complete application form with relevant supporting documents.
- We’ll assess your application and let you know if you meet requirements to sit a theory test.
Note: If you’re applying for CoF B you’ll also need to send us evidence that you’ve completed roller brake machine (RBM) training before sitting the theory test. - Pass a theory test conducted by Waka Kotahi.
- Pass a practical test conducted by Waka Kotahi.
- If your application is successful, we’ll appoint you as a vehicle inspector.
Submitting your application
Make sure you've completed all sections of the form, and supplied all the supporting documents we request. If your application is incomplete, we'll send it back to you.
Email it to vehicleinspections@nzta.govt.nz or post it to:
Provider Licensing
Waka Kotahi
Private Bag 11777
Palmerston North 4442
Prerequisites to apply
You must have a current and correct class of driver licence to drive the class of vehicles being inspected.
Note: Where a class 5 vehicle does not have to be driven by the vehicle inspector who is conducting the inspection, the minimum class of licence to be held is a class 4 licence.
Type of application | Details |
---|---|
WoF | There are no prerequisites to apply for appointment as a WoF inspector. |
CoF A | You must hold a current appointment as a WoF vehicle inspector to apply for CoF A. This includes holding the appropriate inspection group. For example, to inspect CoF A motorcycles, you must hold an appointment as a WoF motorcycle inspector. |
CoF B goods service vehicles (GSV) Heavy vehicles except passenger service vehicles (PSVs) (class NB, NC, TC, TD) | There are no prerequisites to apply for CoF B GSV. |
CoF B (PSV) Heavy PSVs (class MD3, MD4, ME) | To apply for CoF B PSV you must have:
|
Training required
Training | Details |
---|---|
In-house or external training to prepare for a theory and practical test | You must pass a theory and practical test to be appointed as a VI. Training should cover:
|
Access to a CoF-appointed Inspecting Organisation required for CoF applicants | You’ll need access to a CoF-appointed inspecting organisation to become a CoF inspector. This is because part of the certificate involves being mentored, supervised, and assessed on the job by completing practical activities. If you’re applying for appointment as a CoF inspecting organisation and vehicle inspector at the same time, you’ll be able to complete the above practical activities at the site you’re applying for (as long as your inspecting organisation application is also successful). |
Roller brake machine training required for CoF B | If you’re applying to become a CoF B vehicle inspector you must:
|
Qualifications or experience required
Qualification | Details |
---|---|
WoF - light motor vehicles, light trailers, or motorcycles | You must:
We can also consider equivalent qualifications and overseas qualifications (more details below). |
WoF – agricultural machines, tractors, forklifts, heavy vehicles exempt from CoF | You must:
We can also consider equivalent qualifications and overseas qualifications (more details below). |
CoF A | Because you have to hold an appointment as a WoF inspector to apply for CoF A, you don’t have to send us evidence of your qualifications or experience again. |
CoF B – qualifications accepted and experience required | You can apply for appointment as a CoF B inspector if you have 3 years relevant work experience and one of the following qualifications, as an automotive technician related to heavy vehicles:
We can also consider equivalent qualifications and overseas qualifications (more details below). |
No qualifications – work experience only | You can apply for appointment as a CoF inspector if you have worked full-time carrying out repairs and maintenance to all safety aspects of light motor vehicles (for CoF A) or heavy motor vehicles (for CoF B) for at least five years cumulatively. You’ll need to supply evidence of relevant work experience with your application, in the form of a reference and/or personal statement (see next section of this page). |
Overseas qualifications and equivalent qualifications | If your qualification has been assessed by the New Zealand Qualifications Authority (NZQA), send us evidence of this assessment with your application. If your qualification hasn’t been assessed by NZQA, include a cover letter telling us how long it took to be awarded the qualification, and the skills you gained. |
References, personal statements, evidence of relevant work experience
All CoF B applications must include references or a personal statement, and evidence of relevant work experience.
Other applications may require these documents as well. Refer to the table below for more information on what to include.
Supporting document | Details |
---|---|
Reference or personal statement | You must include:
See below for further information about relevant work experience. |
Relevant work experience | We’re looking for evidence that you’ve carried our repairs and maintenance to all safety aspects of heavy motor vehicles. This includes repairs and maintenance to a vehicle’s:
Please make sure you cover all of the above in your references or personal statement. |
If you’ve been self-employed | If you’ve been self-employed, you’ll need to provide documentation confirming this. For example:
|
Assessing your application
What we assess | Details |
---|---|
Fit and proper person check | We’ll complete a fit and proper person check for you with your application. This may include:
|
Qualifications, experience, and training | We’ll assess the qualifications, experience, and references you send us with your application. |
Performance history | If you hold or have previously held a vehicle inspector or inspecting organisation appointment, we may assess your performance history. This may include:
|
Theory test | You must pass a theory test conducted by Waka Kotahi. The theory test is an open book exam on VIRM requirements. You’ll have 40 minutes to complete the test:
One of our Certification Officers will complete this assessment at your site or at one of your local Waka Kotahi offices, if this is an option. We’ll contact you to arrange this. |
Practical test | Once you’ve passed the theory test you’ll also need to pass a practical test conducted by Waka Kotahi. The practical test involves demonstrating your inspection process on a suitable vehicle. You’ll need to arrange your own vehicle for this test as one will not be provided for you. We’ll discuss what type of vehicle you need before we visit you at your site. |
If your application isn't successful
We’ll propose to decline your application
If your application doesn’t meet our requirements, we’ll send you a notice proposing to decline your application. In that notice, we’ll let you know our concerns and what we’ve considered when assessing your application.
This step isn’t a final decision to decline your application. You’ll have the opportunity to make submissions (give more information) to us, which we’ll consider before we make a final decision.
We may still decline your application
If you don’t make any submissions to us, or the submissions you do make still don’t meet our requirements, we may send you a final decision declining your application.
If that happens, you have the right to appeal our decision to a district court under section 106 of the Land Transport Act 1998. Section 111 of the act and part 20, subpart 2 of the District Court Rules 2014 explain how to appeal.
If you're appointed as a vehicle inspector
Requirement | Details |
---|---|
Maintaining your appointment | Appointment as a vehicle inspector is for a 3-year term. To maintain your appointment you must complete a minimum of 25 inspections per year, including at least one inspection in each category you hold. Inspection categories are:
|
Use the Vehicle inspector (VI) code of conduct | All vehicle inspectors must sign and abide to the NZ Transport Agency vehicle inspector code of conduct, which provides the minimum ethical and behavioural standards that are expected of all VIs.
You don’t need to send us a signed code of conduct with your application. |
Performance monitoring and review | We’ll review you and your IO regularly. Reviews may be announced (we’ll tell you we’re coming) or unannounced (we’ll just show up). The performance monitoring and review process:
|
Manage any conflict of interest and financial interest | You can’t inspect a vehicle you have a financial interest in the operation of. For example, if you (or one of your family members) own:
There is one exception: you can inspect a vehicle the inspecting organisation has a financial interest in the operation of if the inspecting organisation primarily uses the vehicle to deliver inspection and certification services. Other conflicts of interest You should avoid situations that lead to potential, perceived, or actual conflicts of interest. Common other conflicts of interest include inspecting:
However, we recognise there may be times where you can’t avoid these situations, which is why your inspecting organisation must have a plan in place to identify and manage conflicts of interest. All conflicts of interest must be recorded in an inspecting organisation’s quality management system. |
Compliance with legislation, policies, and procedures | You must carry out inspection and certification activities in accordance with:
The relevant Vehicle inspection requirements manual: In-service certification (VIRM). |
Contact us if you have any questions | If you have any questions about applying to become a CoF inspector, email info@nzta.govt.nz. |
Notification of vehicle inspector transfer form (PDF) Version: June 2023 |
Use this form to advise Waka Kotahi NZ Transport Agency that an inspecting organisation will be employing a new vehicle inspector, or that a vehicle inspector will be leaving the employment of the inspecting organisation. Waka Kotahi requires as much notice as possible to action any vehicle inspector transfer requests. Please ensure all requests are submitted at least 3 days before the date of transfer. |
VI1B Vehicle inspector application: Warrant of fitness - light motor vehicles Version: October 2023 |
Use this form when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of warrants of fitness (WoF). |
VI1R Vehicle inspector resit application (warrant of fitness - light motor vehicles (PDF) Version: October 2023 |
Use this form to apply to resit an assessment to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of warrants of fitness (WoF). |
Version: October 2023 |
Use this form when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of warrants of fitness (WoF). |
VI3 Application to add inspection groups Version: October 2023 |
Use this form when applying to add motorcycles, light trailers or light motor vehicles to your current warrant of fitness (WoF) vehicle inspector’s (VI) authorisation. |
VI4 Application to become an alternative fuels vehicle inspector |
This form is used when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector of vehicles using alternative fuels. |
VI5B CoF Vehicle inspector application (PDF) Version: October 2023 |
Use this form when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of certificates of fitness (CoF). |
Forms
Notification of vehicle inspector transfer form (PDF) Version: June 2023 |
Use this form to advise Waka Kotahi NZ Transport Agency that an inspecting organisation will be employing a new vehicle inspector, or that a vehicle inspector will be leaving the employment of the inspecting organisation. Waka Kotahi requires as much notice as possible to action any vehicle inspector transfer requests. Please ensure all requests are submitted at least 3 days before the date of transfer. |
VI1B Vehicle inspector application: Warrant of fitness - light motor vehicles Version: October 2023 |
Use this form when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of warrants of fitness (WoF). |
VI1R Vehicle inspector resit application (warrant of fitness - light motor vehicles (PDF) Version: October 2023 |
Use this form to apply to resit an assessment to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of warrants of fitness (WoF). |
Version: October 2023 |
Use this form when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of warrants of fitness (WoF). |
VI3 Application to add inspection groups Version: October 2023 |
Use this form when applying to add motorcycles, light trailers or light motor vehicles to your current warrant of fitness (WoF) vehicle inspector’s (VI) authorisation. |
VI4 Application to become an alternative fuels vehicle inspector |
This form is used when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector of vehicles using alternative fuels. |
VI5B CoF Vehicle inspector application (PDF) Version: October 2023 |
Use this form when applying to become a Waka Kotahi NZ Transport Agency vehicle inspector for the issuing of certificates of fitness (CoF). |
Related documents
NZ Transport Agency Vehicle Inspector Code of Conduct (PDF) Published: November 2014 |
The Code of Conduct provides the minimum ethical and behavioural standards that are expected of all vehicle inspectors appointed by the Transport Agency to deliver vehicle inspection and certification services. |
Conflict of interest scenarios (PDF) |
To help you understand your obligations around conflict of interest, we’ve put together some guiding principles and some examples of situations you may find yourself in, together with some high-level guidance about what you need to do to in these situations. |
A person or organisation who is responsible for vehicle inspection and certification outcomes is appointed by Waka Kotahi NZ Transport Agency. Clause 2.5 (2) (a) of the Land Transport Rule: Vehicle Standards Compliance 2002 includes the requirement for a person to be fit and proper. This document details those requirements. |
Notification of vehicle inspector transfer form (PDF) Version: June 2023 |
Use this form to advise Waka Kotahi NZ Transport Agency that an inspecting organisation will be employing a new vehicle inspector, or that a vehicle inspector will be leaving the employment of the inspecting organisation. Waka Kotahi requires as much notice as possible to action any vehicle inspector transfer requests. Please ensure all requests are submitted at least 3 days before the date of transfer. |
Sample Notice of Appointment (PDF) First published: November 2014 Version: April 2016 |
A Notice of Appointment provides details of the roles and responsibilities when appointed as an Inspecting Organisation. |
Vehicle certification administration fees |
Updated application and administration fees came into effect on 1 October 2023. |
Video guides
Warrant of fitness video guides
Warrant of fitness video guides
These videos, produced by Waka Kotahi, are how to guides rather than a set of instructions.
Quality management system (QMS)
Checksheet completion
Vehicle identification and class
Under bonnet inspection
Under body inspection
Tyre inspection
Seat belt inspection
Light trailer inspection
Laden steering check
Interior inspection
Brake testing
Beam setter use
Assessment of corrosion
Certificate of fitness video guides
These videos, produced by Waka Kotahi, are how to guides rather than a set of instructions.
Testing cardan shaft brakes using a roller brake machine
Links
Waka Kotahi NZ Transport Agency links
- Land Transport Rules
- Publications portal
- Vehicle safety recalls website
- Waka Kotahi
- Waka Kotahi factsheets
- Waka Kotahi sites
External links
- Low Volume Vehicle Technical Association
- Ministry for Primary Industries (contains former Ministry of Agriculture and Fisheries)
- Motor Trade Association (MTA)
- New Zealand Automobile Association
- New Zealand Customs Service
- Standards New Zealand
- Vehicle Inspection New Zealand
- Vehicle Service Federation
- Vehicle Testing New Zealand
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VIRM: In-service certification
https://vehicleinspection.nzta.govt.nz/amendments/in-serviceHeavy vehicle specialist applications
https://vehicleinspection.nzta.govt.nz/applications/hvsInspection news (2019-present)
https://vehicleinspection.nzta.govt.nz/news/newsletters/inspection-newsQMS: In-service certification
https://vehicleinspection.nzta.govt.nz/prs-qms/qmsCA11 Application for an exemption from land transport vehicle rules
https://vehicleinspection.nzta.govt.nz/resources/content/exemption-rulesVIRM: Entry certification
https://vehicleinspection.nzta.govt.nz/amendments/minor-changes/entryNews
https://vehicleinspection.nzta.govt.nz/newsVehicle Inspection Portal
https://vehicleinspection.nzta.govt.nz/virmsHeavy vehicle specialist certification
https://vehicleinspection.nzta.govt.nz/virms/hvscCopyright
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You may browse and access the vast majority of information contained in this website without providing any personal information.
We have software to track which pages are visited, to help us identify the most popular areas of our website. The information is aggregated and we can't identify individual visitors.
Where you voluntarily provide personal information (for example, through email feedback or by completing a form), we’ll use that information only for the purpose for which it was given.
When you subscribe to one of our project update alerts or newsletters, we collect your name and email address. Once subscribed, your details will be added to a mailing list that is used to distribute e-newsletters.
Waka Kotahi NZ Transport Agency sometimes uses Campaign Monitor, a dedicated e-newsletter communication tool to easily manage and distribute project news. Campaign Monitor is based in Australia and may use servers based in the United States of America and Europe, and therefore your information may be disclosed or used in such countries. Campaign Monitor will use your information in accordance with its Privacy Policy.
Waka Kotahi monitors the effectiveness of these newsletters using analytical tools offered by Campaign Monitor that collect the following information:
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Waka Kotahi holds a variety of information. When dealing with information, Waka Kotahi complies with the relevant information legislation, such as the Official Information Act 1982 and the Privacy Act 2020. Where the information is part of a public register, there are specific laws that require Waka Kotahi to grant access to certain parts of that information.
You have the right to request access to and correction of that information.
Note: change of address information is used to update registers that legislation says must be publicly available. Submissions are publicly available too.
If you have any concerns about personal information that we hold, please write to:
Privacy Officer
Waka Kotahi NZ Transport Agency
Private Bag 6995
Wellington 6141
Alternatively you can send an email to privacy@nzta.govt.nz.
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The information available on or through this website is intended to provide general information to the public and all reasonable measures have been taken to ensure the quality and accuracy of that information. However, the NZ Transport Agency:
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